Award

GCC Fleet Management System 2023

GLOUCESTERSHIRE COUNTY COUNCIL

This public procurement record has 2 releases in its history.

Award

09 Nov 2023 at 13:19

Award Notice
Tender

06 Jan 2023 at 12:07

Tender Notice
Summary of the contracting process

Gloucestershire County Council (GCC) has recently completed the procurement process for a Fleet Management System for its Corporate Fleet Unit (CFU). The contract, valued at £175,000 GBP, spans four years with a possible one-year extension. The tender period ended on February 10, 2023. The awarded supplier is Chevin Fleet Solutions Limited, with a contract start date of September 25, 2023. A supplier presentation was held on March 6, 2023, at Shire Hall, Gloucester, GL1 2TH. The procurement falls under the main procurement category of services, specifically for vehicle-fleet management services.

This tender by Gloucestershire County Council presents a valuable opportunity for businesses in the services sector, particularly those specializing in vehicle-fleet management services. Small and medium-sized enterprises (SMEs) are encouraged to participate, as the tender is suited for companies of varying scales. Businesses interested in providing fleet management solutions tailored to multiple vehicle types and services delivered by GCC, including fire and rescue operations, street works, and social care, would find this opportunity relevant for business growth.

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Notice Information

Notice Title

GCC Fleet Management System 2023

Notice Description

On 15th August 2022, Gloucestershire County Council (GCC) commenced the procurement of a Fleet Management System for its new Corporate Fleet Unit (CFU). Unfortunately, all the bids received were non-compliant, due to a number of significant requests for change in respect of the terms and conditions as published at time of the ITT. The Council decided that the only fair and realistic course of action was to abandon the procurement and develop a revised set of terms and conditions. Gloucestershire County Council (GCC) is advertising this opportunity to provide a Fleet Management System for its new Corporate Fleet Unit (CFU). The CFU is responsible for the maintenance and repair of a mixed vehicle fleet and includes vehicles operated by Gloucestershire Fire and Rescue Service (GFRS), as well as a number of fleets delivering service for Highways, Street works, social care and telecare. GCC (including GFRS) currently runs and maintains a fleet of approximately 220 vehicles and is also responsible for ensuring that vehicles are operated fully in line with current laws, regulations and (from a fire perspective) community service SLA's. GFRS has an in-house vehicle workshop, where it maintains all its vehicles and equipment, whereas GCC uses an outsourced approach using external suppliers. We are looking to implement a fleet management system to record all aspects of fleet management in order to manage the fleet as currently we have two separate systems across GCC and GFRS. The contract shall be for a period four (4) years, with the option to extend for one (1) period of up to 12 months. A supplier presentation will take place on 6th March 2023 at Shire Hall, Gloucester, GL1 2TH Tender Documents are available for unrestricted and full direct access, free of charge, at: https://www.supplyingthesouthwest.org.uk/ Additional information: A supplier presentation will take place on 6th March 2023 at Shire Hall, Gloucester, GL1 2TH Tender Documents are available for unrestricted and full direct access, free of charge, at: https://www.supplyingthesouthwest.org.uk/

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-b3c55d09-225d-49cc-9d94-90698623897c
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/5e539a95-ca8c-4244-a115-b751f423b5f7
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50111100 - Vehicle-fleet management services

Notice Value(s)

Tender Value
£175,000 £100K-£500K
Lots Value
Not specified
Awards Value
£187,209 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
9 Nov 20232 years ago
Submission Deadline
10 Feb 2023Expired
Future Notice Date
Not specified
Award Date
4 Jun 20232 years ago
Contract Period
24 Sep 2023 - 24 Sep 2027 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
GLOUCESTERSHIRE COUNTY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GLOUCESTER
Postcode
GL1 2TH
Post Town
Gloucester
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK73 Gloucestershire CC
Delivery Location
TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England)
Local Authority
Gloucester
Electoral Ward
Westgate
Westminster Constituency
Gloucester

Supplier Information

Number of Suppliers
1
Supplier Name

CHEVIN FLEET SOLUTIONS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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