Tender

The provision of Electronic Signing Software

WEST MIDLANDS COMBINED AUTHORITY

This public procurement record has 1 release in its history.

Tender

09 Mar 2022 at 12:46

Tender Notice
Summary of the contracting process

The West Midlands Combined Authority (WMCA) is currently conducting a tender for the provision of Electronic Signing Software, aiming to implement a solution for capturing electronic signatures on contracts and related documents. This procurement falls under the services category, specifically within the document management system sector. The tender is evaluated based on a 60/40 price-to-quality ratio, with a closing date for submissions set for 1200 on Friday, 25th March 2022. The initial contract period will commence on 11th April 2022 and is expected to last for 12 months, with the potential for two extensions of one year each. Bidders must demonstrate data protection and cyber-security credentials and are encouraged to use the BravoSolution e-tendering portal for submissions.

This tender presents a valuable opportunity for businesses, particularly those focused on software development, document management, and cyber-security solutions. Companies that can effectively address the needs of the WMCA by offering scalable electronic signing solutions, extensive user training, and robust security measures will be well-positioned to compete in this tender process. Additionally, small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) are encouraged to participate, provided they can meet the stringent requirements set forth by the WMCA.

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Notice Information

Notice Title

The provision of Electronic Signing Software

Notice Description

The West Midlands Combined Authority (WMCA) is looking to appoint a supplier to provide a solution for legally capturing electronic signatures on its contracts, letters and for other requirements. Bidders are asked to complete a pricing form based on providing costs for 0-10, 11-20, 21-30, 31-40, 41-50 and 50+ licences per annum for completion of different types of documents. It is envisaged that 38 licences will be required initially across the WMCA teams listed below but final numbers will be dependent on costs and availability of budget: Governance - 1 off Procurement - 20 off Legal - 7 off Finance - 5 off Digital & Data - 5 off The WMCA requires an initial contract period of 12 months with an option to extend for an additional 1 + 1 years. Initial User training will be required and a maximum 24hr response time for queries. The WMCA is a Public Authority so any bidder will have to be able to demonstrate significant relevant data protection / cyber-security credentials such as ISO/IEC 27701:2013 accreditation. Bidders will need to hold appropriate levels of cyber security insurance cover to indemnify the WMCA should we be subjected to proceedings from the Information Commissioner's Office or a claim for damages resulting from a supplier breach. The internal governance is in place to sign electronically and contracts can be signed by one authorised signatory by manuscript or electronic methods. For documents that are required to be executed as a Deed, there is a requirement for either a manuscript seal and an authorised signatory or for two authorised signatories by electronic means. This Request for Quotation is being evaluated on the basis of 60/40 price/quality and the closing date for submissions is 1200 on Friday 25th March 2022. If you have any clarification questions the deadline for submitting them is 1200 on Monday 21st March 2022. In order to access the documents and submit a bid please do so through BravoSolution, the WMCA's e-tendering portal (https://wmca.bravosolution.co.uk). The tender reference is itt_1054 and if you are not already registered on BravoSolution it is free and usually only takes a few minutes to do so.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-b412ecf3-25bb-4f67-b3f8-dd1cbc368e2e
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/429263bd-5505-405f-b616-5cba1b0a16dd
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48311100 - Document management system

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
9 Mar 20223 years ago
Submission Deadline
25 Mar 2022Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
10 Apr 2022 - 10 Apr 2023 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WEST MIDLANDS COMBINED AUTHORITY
Contact Name
West Midlands Combined Authority
Contact Email
procurement.team@wmca.org.uk
Contact Phone
Not specified

Buyer Location

Locality
BIRMINGHAM
Postcode
B19 3SD
Post Town
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
TLG West Midlands (England)
Local Authority
Birmingham
Electoral Ward
Newtown
Westminster Constituency
Birmingham Ladywood

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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