Tender

Installation of Solar Power Water Pump - North Sumatera Pakpahan Village

OXFORD POLICY MANAGEMENT LIMITED

This public procurement record has 1 release in its history.

Tender

19 Jun 2025 at 12:54

Tender Notice
Summary of the contracting process

Oxford Policy Management Limited is actively seeking tenders for the "Installation of Solar Power Water Pump - North Sumatera Pakpahan Village" project in Indonesia. This procurement falls under the agricultural, farming, and related products category, with additional classifications related to energy and agricultural machinery. The open procurement procedure invites interested parties to submit their expressions of interest by 6 July 2025, with the contract period commencing on 16 July 2025 and concluding on 1 January 2026. This tender is focused on the design, supply, and installation of solar-powered water pumping systems to aid agricultural productivity and reduce carbon emissions in two rural locations: Pakpahan Village and Sibonor Ompu Ratus Village in Samosir Regency, North Sumatra.

This tender offers significant opportunities for businesses specialising in renewable energy solutions, agricultural machinery, and infrastructure development. Companies capable of designing and installing sustainable water pumping systems can leverage this opportunity for growth. Small and medium-sized enterprises (SMEs) will find this tender particularly accessible due to its open procurement method, allowing for keen competition. Businesses with a proven track record in implementing similar projects, particularly those with expertise in solar energy solutions and agricultural infrastructure, are well-suited to submit their applications for one or both lots, which offer separate contracts. The tender process requires comprehensive documentation, including financial capability and legal credentials, ensuring a competitive yet rewarding opportunity for qualified suppliers.

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Notice Information

Notice Title

Installation of Solar Power Water Pump - North Sumatera Pakpahan Village

Notice Description

Scope of Work The intended project involves the development of a solar-powered water pumping system (SWPS) to support rice irrigation in two rural villages in Samosir Regency, North Sumatra. The system is expected to improve agricultural productivity and support low-carbon development goals. The scope of work under the upcoming tender will broadly include: a) Design, supply, and installation of a solar powered water pump system with an estimated capacity of up to 63-98 kWp per village. b) Procurement and installation of solar-compatible water pumps sized based on site-specific irrigation requirements. c) Construction of basic water infrastructure, including HDPE piping networks, water reservoirs, and jetty (75-100m) or intake structures as needed. d) Delivery and placement of all supporting electrical and civil components, including mounting structures, cabling, and basic foundation works. e) Commissioning, testing, and handover of a fully operational system. f) Provision of training and documentation for local operation and maintenance teams. The contract is divided into two LOTS and in TWO different locations: a) LOT 1 - Pakpahan Village b) LOT 2- Sibonor Ompu Ratus Village c) Applicants will choose during the ITB stage to bid for either One Lot or both Lots, each lot is intended to form a separate contract. d) At this stage, only a general understanding of the scope is required to determine the applicant's eligibility and suitability Submission Requirements All documents must be compiled in English language and in a single PDF file. Documents shall be submitted via email to: a5043procurement@opml.co.uk c) Email Subject: LCDI_EOI_Design, Supply, and Construction of the Solar Water Pumping System - Samosir d) Deadline: Sunday, 6 July 2025 at 23.00 Indonesia Western time e) File Naming Convention: [CompanyName]_PQ_SamosirSWPS.pdf (Example: PT_EnerSol_PQ_SamosirSWPS.pdf) Late submissions will not be evaluated under any circumstances. Note: Expenses related to the EOI, and subsequent tender process are fully on the Potential Supplier, OPML shall not be liable to any claims on cost or expenses associated to the procurement process irrespective of the outcome of the tender Documents to be Submitted Applicants must submit the following documents as part of the pre-qualification package: a) Letter of Intent (LoI) b) Bidder Information Form c) Company Profile and Legal Documents (Including company registration, NIB, NPWP, and relevant certifications) d) Qualification Form (At least three relevant projects with descriptions and client contacts in the last 5 years) e) Financial Capability Documentation (Audited financial statements from the last 2-3 years, and a bank reference letter) f) Declaration of No Conflict of Interest g) Self-declaration that you are not Blacklisted (Signed statement) h) Curriculum Vitae of Key Personnel (Including education, relevant experience, and assigned roles)

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-b434bf5f-1647-4d51-96b9-dfcab8fffa9d
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/d7b74c01-e61f-4e85-a331-c498e9984977
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

03 - Agricultural, farming, fishing, forestry and related products

09 - Petroleum products, fuel, electricity and other sources of energy

16 - Agricultural machinery

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

CPV Codes

03000000 - Agricultural, farming, fishing, forestry and related products

09000000 - Petroleum products, fuel, electricity and other sources of energy

16000000 - Agricultural machinery

77000000 - Agricultural, forestry, horticultural, aquacultural and apicultural services

Notice Value(s)

Tender Value
£222,095 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
19 Jun 20258 months ago
Submission Deadline
6 Jul 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
15 Jul 2025 - 1 Jan 2026 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
OXFORD POLICY MANAGEMENT LIMITED
Contact Name
Audrey Jessiman
Contact Email
procurement@opml.co.uk
Contact Phone
01865 410806

Buyer Location

Locality
OXFORD
Postcode
OX1 1JD
Post Town
Oxford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ14 Oxfordshire CC
Delivery Location
Not specified
Local Authority
Oxford
Electoral Ward
Osney & St Thomas
Westminster Constituency
Oxford West and Abingdon

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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