Tender

Goods/Services for the Provision Of Date Stamps

POST OFFICE LIMITED

This public procurement record has 1 release in its history.

Tender

23 Dec 2021 at 10:30

Tender Notice
Summary of the contracting process

Post Office Limited is seeking suppliers for the provision of date stamps and related services across its network of approximately 11,500 branches throughout the UK, including Northern Ireland and the Isle of Man. The tender, classified under the goods category (CPV code: 30192150), is currently in the planning stage, with a procurement method defined as selective through a restricted procedure. Key dates include the tender period closing on 11 January 2022, with the contract set to commence on 2 May 2022 and running until 30 April 2027. The minimum estimated value of the contract is £500,000, reaching an expected total of £911,000.

This tender presents significant growth opportunities for businesses specialising in manufacturing or supplying date stamps and related consumables. Suppliers capable of providing secure online ordering systems, dedicated account management, and reliable maintenance services will be well-positioned to compete. Furthermore, firms with experience in handling procurement for large networks, particularly those that can ensure compliance with stringent security protocols, will find this opportunity advantageous for expanding their portfolio within the public sector.

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Notice Information

Notice Title

Goods/Services for the Provision Of Date Stamps

Notice Description

Background and Requirements Summary Post Office Limited has circa 11, 500 branches located in UK, Scottish Isles & Northern Ireland. A variety of Date stamps are used to validate several documents and partner banking products including: * Manual cash deposits received - date stamping the counterfoil and deposit slip. * Cheque envelopes received - date stamping the envelope received to confirm the day of receipt * Manual withdrawals - date stamping the cheque Post Office Limited has a requirement for a supplier of new date stamps and consumables; the maintenance of existing date stamps in the network; the provision of consumables of existing date stamps in the network; the secure disposal of end of life date stamps both existing and newly purchased (once end of life) The Goods: 1. Supplier either needs to be a manufacturer or have a close working relationship with the manufacturer. 2. Full list of Date Stamp Requirements will be advised in the Selection Questionnaire 3. Supplier will need to provide consumables for the current stock of date stamps in the network. Details of date stamps & consumables to be provided. The Services: 1. Supplier is required to have a dedicated POL online ordering portal or page that only POL or POL Agents can access (for security reasons) a. Online form for agents to complete their details and information that needs to be on the stamp b. Portal/web page needs to be able to validate agent ordering date stamps (POL will provide branch data for validation) 2. Most orders will be individual made by branch, but the Supplier is required to have the facility for bulk orders, this will be via the Post Office project management team. 3. Supplier is required to have a secure facility/process for ordering outside of the portal for staff unable to order online. 4. Supplier is required to have the ability to process payments from individual branches as well as payments for bulk orders made directly from Post Office Ltd (Purchase Order) 5. Supplier needs to have ability to securely dispose of date stamps at the end of their (minimum) 10-year life cycle or adhoc due to branch closures. (New Date stamps & existing), This will apply to any date stamps and associated parts that have branch identifiers. 6. Supplier is required to have a dedicated account manager to deal with POL. 7. Supplier is required to have a helpline with a local rate number. 8. Supplier is required to provide Monthly MI; orders, spend, destructions, asset register etc. 9. Suppliers will need to provide adhoc maintenance for the existing stock of date stamps in the network in addition to newly purchased. Details of date stamps to be provided. 10. Additional Note: As part of the tender process, the Self-Inking Date stamp will need to go through a testing process to ensure it is fit for purpose Additional information: Post Office Limited l will be using the Wax Digital Web3 software for this for this Procurement opportunity, please visit https://postoffice.wax-live.com to access Web3 Portal. From here you will be able to register your company, express an interest in the opportunity, and gain access to the related documents.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-b5e88ca3-168f-4036-aced-01d81b1b289b
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/24d44d3b-ebf6-484b-a078-1038b97fe37a
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Restricted procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

CPV Codes

30192150 - Date stamps

Notice Value(s)

Tender Value
£911,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
23 Dec 20214 years ago
Submission Deadline
11 Jan 2022Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 May 2022 - 30 Apr 2027 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
POST OFFICE LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
EC2Y 9AQ
Post Town
Central London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI43 Haringey and Islington
Delivery Location
TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLI London, TLJ South East (England), TLK South West (England), TLL Wales, TLM Scotland, TLN Northern Ireland
Local Authority
Islington
Electoral Ward
Bunhill
Westminster Constituency
Islington South and Finsbury

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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