Tender

Archives and Cornish Studies Service move to Kresen Kernow

CORNWALL COUNCIL

This public procurement record has 1 release in its history.

Tender

20 Nov 2018 at 15:59

Tender Notice
Summary of the contracting process

Cornwall Council is currently seeking tenders for the "Archives and Cornish Studies Service move to Kresen Kernow" project, classified under cultural services (CPV 92500000). This initiative involves the packaging, packing, transportation, unpacking, and re-shelving of collections from Cornwall Record Office and the Cornish Studies Library into the new archive centre located at the former Redruth Brewery site. The contract period is set to commence on 4th February 2019 and conclude by 29th March 2019, with the tender submission deadline on 11th January 2019. A total budget of £50,000 is allocated for these services.

This tender presents an opportunity for businesses focused on logistics, archival services, and other related sectors to engage in a significant project. Small and medium enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) are especially encouraged to participate. Potential bidders should note the mandatory Provider Information Events on 5th December 2018, which will facilitate site visits to understand local conditions and operational requirements better, thus fostering opportunities for collaboration and expansion in the public procurement sector.

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Notice Information

Notice Title

Archives and Cornish Studies Service move to Kresen Kernow

Notice Description

Kresen Kernow will bring together the largest collection of archives, rare books, photographs and recordings about Cornwall in a permanent, purpose-built home in the new archive centre at the former Redruth Brewery site. Cornwall Council requires detailed and costed proposals for the packaging, packing, transportation, unpacking and re-shelving of its collections from their two locations into preordained areas of the new strong room shelving in Kresen Kernow and the public reading area. Collections are currently housed in Cornwall Record Office, Truro and the Cornish Studies Library, Redruth. The work is to be completed between the 8 week period 4th February and 29th March 2019. Site Visits In addition, as a key part of this procurement process, any prospective tenderer will, at their own cost and risk, be expected to attend, or at least be represented at, the designated Provider Information Events to be held at the following locations on Wednesday 5 December 2018:- 09:00 Location 1 Cornwall Record Office, Old County Hall, Treyew Road, Truro, TR1 3AY 12:00 Location 2 Cornish Studies Library, Alma Place, Redruth, TR15 2AT 14:30 Location 3 Kresen Kernow, Little Vauxhall, Redruth, TR15 1AS These will be strictly escorted visits around the sites themselves, (Visitors should be able to access parking facilities in close proximity to the respective sites) and will be the ONLY opportunity for potential bidders to familiarize themselves with local conditions, any potential operational constraints and ask any questions of the Archive Services Manager and their support colleagues. Please use the Portal Messaging system to confirm the attendance and the names and job titles of those anticipated to be in attendance but due to the limited space in many areas of the existing buildings we need to limit the numbers to no more than 2 personnel per organisation. The main meeting point contact for assembly at all locations will be as follows: Sally Weston, Archive Services Manager. Only if your company or its representative (s) is unable to attend at the last minute or unavoidably detained please advise Sally Weston, via either of the following means, as soon as possible: Telephone: 01872 323127 or Email: sally.weston@cornwall.gov.uk Additional information: Any additional information requests or initial queries and all subsequent tender clarification requests must ONLY be raised using the Due North Portal via supplyingthesouthwest.org.uk , Project Reference DN374573

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-b6323802-5829-4b44-b92d-a5013f3e40fc
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/6d73680d-198e-4031-b91b-bd0ac211dc9e
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

92 - Recreational, cultural and sporting services

CPV Codes

92500000 - Library, archives, museums and other cultural services

92510000 - Library and archive services

92512000 - Archive services

Notice Value(s)

Tender Value
£50,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
20 Nov 20187 years ago
Submission Deadline
11 Jan 2019Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
4 Feb 2019 - 29 Mar 2019 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CORNWALL COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
TRURO
Postcode
TR1 3AY
Post Town
Truro
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK3 Cornwall and Isles of Scilly
Small Region (ITL 3)
TLK30 Cornwall and Isles of Scilly
Delivery Location
TLK South West (England)
Local Authority
Cornwall
Electoral Ward
Truro Boscawen & Redannick
Westminster Constituency
Truro and Falmouth

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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