Tender

TMF 2 - Tree Management Framework 2025 - 2029

WINCHESTER CITY COUNCIL

This public procurement record has 1 release in its history.

Tender

20 Mar 2024 at 16:09

Tender Notice
Summary of the contracting process

The Winchester City Council has initiated a tender process for the implementation of a Tree Management Framework for the years 2025 to 2029. This procurement involves managing approximately 45,000 trees and small woodlands across the Winchester district. The contract will span a maximum of 4 years starting from January 1, 2025, replacing an existing framework. The council seeks contractors to provide tree maintenance services throughout the year, including pruning, felling, tree planting, and emergency call-out services. The procurement method is selective with a deadline for tenders set on April 19, 2024. Businesses in the tree maintenance services industry, particularly those with experience in ecological conservation and climate change resilience, are well-suited to compete.

This tender opportunity presents a lucrative prospect for businesses specialising in tree maintenance services to secure a long-term contract with Winchester City Council. Companies with expertise in environmental conservation, ecological management, and tree care are encouraged to participate in this competitive process. The Council's emphasis on leveraging technology, environmental protection, and customer service improvements aligns with the priorities of forward-thinking businesses aiming to contribute to sustainable practices and address the challenges posed by climate change. Interested firms should review the full tender documents, register through the Complete Tender Management system, and prepare their proposals in accordance with the outlined selection criteria to seize this growth opportunity.

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Notice Information

Notice Title

TMF 2 - Tree Management Framework 2025 - 2029

Notice Description

Winchester City Council is committed to maintaining and enhancing the district of Winchester's (see map in the tender) built and natural environment. Protecting and improving the environment for residents is important. The district's trees provide an enormous asset, making it one of the greener towns in the south. The council is responsible for c.45k trees and small woodlands that need to be managed to maximise ecological, landscape and social gain whilst being resilient to future pressures such as climate change and disease. Additionally, the council has a duty of care to manage it's trees in an effective and appropriate manner, to reduce the risk they pose to people and property. The vast majority of trees and woodlands are on publicly accessible land but some will be in confined areas such as in council tenant's back gardens. The council are seeking to appoint contractors to a framework for tree maintenance services throughout the year across the district, over a maximum 4 year period, commencing 1/01/25. This exercise replaces an existing successful framework ending 31/12/24. This framework will operate in a similar way and with contractors working closely with the council's in-house tree surveyors, who will identify and issue orders for the tree works via an industry standard cloud-based system. This system was implemented three years ago to streamline the ordering process. Successful applicants will be required to obtain at least a Contractor's Module licence upon award and retain them throughout the contract. The council have a proactive tree inspection programme with identified risk zones. The framework will service this programme but it will not be exclusive. Works include pruning and felling, with an element of tree planting and other associated works. Additionally, there will be reactive orders following response to enquiries and events, which means a 24 hour/365 day emergency call out service is required. Orders will be spread across the Winchester District area, as shown in the map within the tender. The outcome of this procurement reflects the council's priorities to tackle the climate emergency, ensure the use of technology to improve customer access, speed up processes, improves service, reduce cost and protect and enhance the environment. Please see the tender documents for full details on selection and evaluation procedures. The council is utilising an electronic tendering tool to manage this procurement and communicate with Tenderers. Accordingly, there will be no hard copy documents issued to Tenderers and all communications with the council, including the submission of Tenderers' Responses, will be conducted via the Complete Tender Management system (CTM), which can be accessed using the following link: https://uk.eu-supply.com/login.asp?B=WCC To register on CTM, please see Additional Details below.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-b6488a73-149f-4ad2-9b91-791f263a31dd
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/57aa4185-cc60-4fc7-b321-6ee1ef63f625
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

CPV Codes

77211500 - Tree-maintenance services

Notice Value(s)

Tender Value
£1,000,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
20 Mar 20241 years ago
Submission Deadline
19 Apr 2024Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Jan 2025 - 31 Dec 2029 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WINCHESTER CITY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
COLEBROOK STREET, WINCHESTER
Postcode
SO23 9LJ
Post Town
Southampton
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ36 Central Hampshire
Delivery Location
Not specified
Local Authority
Winchester
Electoral Ward
St Michael
Westminster Constituency
Winchester

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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