Tender

Print Procurement services

PHOENIX COMMUNITY HOUSING - LONDON

This public procurement record has 1 release in its history.

Tender

02 Mar 2021 at 17:45

Tender Notice
Summary of the contracting process

The procurement process involves Phoenix Community Housing, a not-for-profit housing association based in London, seeking print procurement services for their resident communications. The tender, titled "Print Procurement services," falls under the industry category of printing and related services. Currently in the open procurement stage, the tender period is set to conclude on 11th March 2021, with the contract expected to commence shortly thereafter, on 12th March 2021. The estimated contract value is £70,000 and the procurement method is an open procedure below threshold.

This tender presents significant opportunities for businesses specialising in creative design, data processing, and mailing services, particularly those experienced in sustainable printing solutions and GDPR compliance. Small and medium enterprises (SMEs) that can demonstrate the capability to integrate with Microsoft's Dynamics 365 and SharePoint systems would be particularly well-suited to compete. As Phoenix Community Housing seeks an integrated supplier to enhance their print and mailing capabilities, businesses possessing innovative approaches to print and fulfilment are encouraged to participate in this procurement opportunity.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Print Procurement services

Notice Description

1. About Phoenix Community Housing Phoenix Community Housing is a not-for-profit, resident-led housing association based in south London. We own and manage more than 6,300 homes in the Lewisham wards of Bellingham, Whitefoot and Downham, and are now starting to build our first new homes. 2. About our print and mailing activities We send regular print mailings and correspondence to our residents and other stakeholders. While increasingly we look to send correspondence and documentation to residents by email or electronic methods, we recognise that many of our residents prefer to receive print information or are not online and that there are certain documents that we are required to provide hard copies of. Dependent on the quantity of recipients, these mailings may be processed internally by our staff or using our online mail portal. For larger mailings or creative campaigns, which include artworking or more complex print jobs, we use external mailing houses. We are now looking to procure an integrated print and mailing house supplier. 3. Scope The new supplier will deliver: - creative design, data processing, print, fulfilment and mailing services (and creative design work as appropriate) for specified, regular resident communications and correspondence and, - print and mailing house services for ad-hoc resident mailings. Both elements of the scope incorporate marketing and service-related communications. Specified and regular resident communications an...) We expect that: - All materials and jobs will include some recipients who require materials in a large print accessible format - this should be anticipated and designed into the process - All jobs will include a 2 stage amend process - The supplier will have experience of integrating with Dynamics 365 and SharePoint and/or be able to propose solutions that update the Dynamics 365 timeline with a record of mailings to individuals and save documents to the relevant SharePoint locations. - Supplier to have the potential to integrate a print queue to third party function. i.e. being able to automatically send letters to residents via the supplier or propose a solution to this. - All printed materials are produced sustainably, using vegetable ink and recyclable / FSC certified paper stocks. Any enclosures are paper-based or made from compostable film. - Any supplier is GDPR compliant and can evidence this. The lot does not include: - Print works that do not include a mailing element or any personal data (e.g. names and addresses) - for example, print of publications or leaflets for general distribution that will not be posted or include personal information (e.g. vinyl banners, posters, large format materials and handbooks/corporate publications) - General creative design work (e.g. marketing and campaign materials, artworking for corporate publications and the annual report project) Responses to the brief will be evaluated on the basis of quality and cost.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-b68341ba-31fb-49f4-8056-26aa992b54cd
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/92599f7b-5744-4585-b858-6771a4c4385b
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79800000 - Printing and related services

79810000 - Printing services

79820000 - Services related to printing

79823000 - Printing and delivery services

79824000 - Printing and distribution services

Notice Value(s)

Tender Value
£70,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
2 Mar 20214 years ago
Submission Deadline
11 Mar 2021Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
12 Mar 2021 - 13 Mar 2021 30 days
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
PHOENIX COMMUNITY HOUSING - LONDON
Contact Name
Faye Rimdap
Contact Email
faye.rimdap@phoenixch.org.uk
Contact Phone
+44 7936960958

Buyer Location

Locality
LONDON
Postcode
SE6 2RP
Post Town
South East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI44 Lewisham and Southwark
Delivery Location
TLI London
Local Authority
Lewisham
Electoral Ward
Catford South
Westminster Constituency
Lewisham East

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-b68341ba-31fb-49f4-8056-26aa992b54cd-2021-03-02T17:45:09Z",
    "date": "2021-03-02T17:45:09Z",
    "ocid": "ocds-b5fd17-b68341ba-31fb-49f4-8056-26aa992b54cd",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "MT222121",
        "title": "Print Procurement services",
        "description": "1. About Phoenix Community Housing Phoenix Community Housing is a not-for-profit, resident-led housing association based in south London. We own and manage more than 6,300 homes in the Lewisham wards of Bellingham, Whitefoot and Downham, and are now starting to build our first new homes. 2. About our print and mailing activities We send regular print mailings and correspondence to our residents and other stakeholders. While increasingly we look to send correspondence and documentation to residents by email or electronic methods, we recognise that many of our residents prefer to receive print information or are not online and that there are certain documents that we are required to provide hard copies of. Dependent on the quantity of recipients, these mailings may be processed internally by our staff or using our online mail portal. For larger mailings or creative campaigns, which include artworking or more complex print jobs, we use external mailing houses. We are now looking to procure an integrated print and mailing house supplier. 3. Scope The new supplier will deliver: - creative design, data processing, print, fulfilment and mailing services (and creative design work as appropriate) for specified, regular resident communications and correspondence and, - print and mailing house services for ad-hoc resident mailings. Both elements of the scope incorporate marketing and service-related communications. Specified and regular resident communications an...) We expect that: - All materials and jobs will include some recipients who require materials in a large print accessible format - this should be anticipated and designed into the process - All jobs will include a 2 stage amend process - The supplier will have experience of integrating with Dynamics 365 and SharePoint and/or be able to propose solutions that update the Dynamics 365 timeline with a record of mailings to individuals and save documents to the relevant SharePoint locations. - Supplier to have the potential to integrate a print queue to third party function. i.e. being able to automatically send letters to residents via the supplier or propose a solution to this. - All printed materials are produced sustainably, using vegetable ink and recyclable / FSC certified paper stocks. Any enclosures are paper-based or made from compostable film. - Any supplier is GDPR compliant and can evidence this. The lot does not include: - Print works that do not include a mailing element or any personal data (e.g. names and addresses) - for example, print of publications or leaflets for general distribution that will not be posted or include personal information (e.g. vinyl banners, posters, large format materials and handbooks/corporate publications) - General creative design work (e.g. marketing and campaign materials, artworking for corporate publications and the annual report project) Responses to the brief will be evaluated on the basis of quality and cost.",
        "datePublished": "2021-03-02T17:45:09Z",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "79800000",
            "description": "Printing and related services"
        },
        "additionalClassifications": [
            {
                "scheme": "CPV",
                "id": "79810000",
                "description": "Printing services"
            },
            {
                "scheme": "CPV",
                "id": "79820000",
                "description": "Services related to printing"
            },
            {
                "scheme": "CPV",
                "id": "79823000",
                "description": "Printing and delivery services"
            },
            {
                "scheme": "CPV",
                "id": "79824000",
                "description": "Printing and distribution services"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "London",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "value": {
            "amount": 70000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure (below threshold)",
        "tenderPeriod": {
            "endDate": "2021-03-11T17:00:00Z"
        },
        "contractPeriod": {
            "startDate": "2021-03-12T00:00:00Z",
            "endDate": "2021-03-13T23:59:59Z"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/92599f7b-5744-4585-b858-6771a4c4385b",
                "datePublished": "2021-03-02T17:45:09Z",
                "format": "text/html",
                "language": "en"
            },
            {
                "id": "2",
                "documentType": "tenderNotice",
                "description": "NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at the link provided.",
                "url": "https://www.mytenders.co.uk/search/show/search_view.aspx?ID=MAR161489"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-CFS-164070",
            "name": "Phoenix Community Housing - London",
            "identifier": {
                "legalName": "Phoenix Community Housing - London"
            },
            "address": {
                "streetAddress": "The Green Man, 355 Bromley Road, 355 Bromley Road",
                "locality": "London",
                "postalCode": "SE62RP",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Faye Rimdap",
                "email": "faye.rimdap@phoenixch.org.uk",
                "telephone": "+44 7936960958"
            },
            "details": {
                "url": "http://www.phoenixch.org.uk/"
            },
            "roles": [
                "buyer"
            ]
        }
    ],
    "buyer": {
        "id": "GB-CFS-164070",
        "name": "Phoenix Community Housing - London"
    }
}