Planning

Soft Market Testing - Highways Management System

CITY OF LONDON CORPORATION

This public procurement record has 1 release in its history.

Planning

17 Nov 2020 at 16:42

Market Engagement Notice
Summary of the contracting process

The City of London Corporation is initiating a Soft Market Testing (SMT) process for a Highways Management System, aimed at gathering insights to inform potential future procurement options. This process is currently in the planning stage, with an estimated budget of GBP 600,000 for implementation and running costs over ten years. Interested parties must submit their participation-related documents by 12:00 noon on 8 December 2020. The opportunities will be relevant to businesses within the software and information systems industry, particularly for those capable of providing cloud-based or hosted solutions.

This SMT offers significant opportunities for growth for businesses with expertise in developing commercial off-the-shelf (COTS) software solutions, particularly those focused on asset management and coordination tools. Companies specialising in Software as a Service (SaaS) platforms are well-positioned to compete, as the City seeks effective and cost-efficient solutions for managing highway assets and activities. Participation in this pre-market engagement could lead to future procurement opportunities, establishing valuable relationships with the City of London Corporation.

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Notice Information

Notice Title

Soft Market Testing - Highways Management System

Notice Description

The City of London Corporation (the 'City') is carrying out a Soft Market Testing ('SMT') in relation to the Highways Management System. The City will consider the feedback received as part of this SMT to help inform its options and decision making. For the avoidance of doubt, this phase of the project is not part of a formal procurement process and the City is not committing, at this stage, to carrying out such a process. The City is looking for a commercial off the shelf (COTS) solution that could be used as both: * a database of records for the City's highway assets and asset management * assist in the coordination and management of activities and works on the City's maintained highway such as permitting and licensing. The City is therefore investigating whether it is possible to implement this and in which way: as one solution, two standalone solutions etc., preferably being provided within the cloud as a Software as a Service ('SaaS') or hosted on the City's Azure environment, in line with the IT Strategy, and where possible rationalise and understand which option provides value for money as well as understanding the best value for options available on the market, the best practices and recommended approaches. The City also welcomes responses relating only to one of the two areas specified above. The City has an estimated budget of GBP 600 000 for implementation and including running costs (software licensing, updates, support and initial training) over 10 years and exclusive of hosting, server management and application upgrades costs. For further information and guidance on how to participate in this pre-market engagement, please see the Additional Text / Information section of this notice. Additional information: Please note that this soft market testing (SMT) exercise is being undertaken using the electronic tendering system 'Capital eSourcing' (url:www.capitalesourcing.com). Participants should register as a supplier on the portal using the aforementioned URL/link (if not already), then search for the opportunity titled using the Reference number stated below. If your organisation would like to participate in this soft market testing exercise, it can do so by downloading, completing and returning the SMT Questionnaire which can be found on the City's e-procurement portal at: www.capitalesourcing.com and use the Reference number: prj_COL_17700. Organisations must submit their completed SMT Questionnaire via the capital eSourcing portal www.capitalesourcing.com, together with any supporting documents via the system by the return deadline of 12.00 noon on 08 December 2020 in order to participate and registration is free. SMT Questionnaire(s) cannot be uploaded after the return deadline. The City will not be held accountable for any errors made by an organisation in submitting their applicable SMT Questionnaire(s). Participation or non-participation in the SMT shall not prevent any supplier participating in a potential future procurement, nor is it intended that any information supplied as part of the SMT shall place any supplier at an advantage in a potential procurement process. Participants will not be prejudiced by any response or failure to respond to the SMT or failure to attend any follow up interviews that may be arranged at the absolute discretion of the City. Participation in this SMT will be at each organisation's own cost. No expense in responding to this SMT will be reimbursed by the City.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-b7544986-3f56-4070-b69b-7738f854b514
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/cd3c3566-7813-4085-bab7-b7046d5c79f4
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Market Engagement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
17 Nov 20205 years ago
Submission Deadline
Not specified
Future Notice Date
8 Dec 2020Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CITY OF LONDON CORPORATION
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
EC2P 2EJ
Post Town
Central London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI43 Haringey and Islington
Delivery Location
TLI London
Local Authority
Islington
Electoral Ward
Clerkenwell
Westminster Constituency
Islington South and Finsbury

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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