Planning

DDaT24470 - Process Management System

UK SHARED BUSINESS SERVICES LIMITED

This public procurement record has 2 releases in its history.

Planning

30 Oct 2024 at 12:10

Planned Procurement Notice
Planning

18 Oct 2024 at 13:17

Planned Procurement Notice
Summary of the contracting process

The UK Shared Business Services Limited is in the planning stage of a tender for a Process Management System entitled "DDaT24470 - Process Management System". This procurement process is intended to secure a robust commercial governance and assurance structure for the Department for Energy Security and Net Zero (DESNZ). Scheduled industry engagement will conclude on 8th November 2024. The procurement falls under the software package and information systems category (CPV: 48000000) and is located in the United Kingdom.

This tender offers substantial opportunities for businesses specialising in IT services, particularly those focusing on software development and process management solutions. SMEs and VCSEs are encouraged to apply as the project seeks innovative solutions that streamline administrative processes and enhance data accuracy. Ideal candidates would be those capable of delivering a user-friendly process management system with enhanced automation, data visualisation, and strong audit trails, creating efficiencies and reducing costs associated with manual tasks and errors.

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Notice Information

Notice Title

DDaT24470 - Process Management System

Notice Description

The Department for Energy Security and Net Zero (DESNZ) is focused on the energy portfolio from the former Department for Business, Energy and Industrial Strategy (BEIS). Our focus is securing our long-term energy supply, bringing down bills and halving inflation. Provision of a Process Management System to provide a robust commercial governance and assurance structure supporting the needs of the customer. The team provide a robust commercial governance and assurance structure supporting the needs of the Department for Energy Security and Net Zero (DESNZ), the Department for Science, Innovation and Technology (DSIT), and Integrated Corporate Services (ICS) including their respective Partner Organisations (POs). Over time the team have experienced a gradual increase in the volume, scope and complexity of projects that come through their Commercial Assurance Board (CAB). The current process involves a significant amount of time manually creating, populating, circulating and updating a range of excel sheets which feed into the daily operations of the commercial team. This requires constant management and often leads to additional unnecessary work and a duplication of efforts. There is also an increased risk of inaccuracies. The ultimate solution will create efficiencies and streamline administrative processes. It will track progress and decisions and hold detailed records of approvals. The data will need to be centrally visible to the team. Requirements: * A process management system which offers improved user-experience through the provision of visualised management information * Create significant efficiencies across the process, reducing costs associated with duplication of efforts, errors and/or inaccuracies in data * Removal or automation of non-value adding tasks * Improve the quality of data * Automate reporting requirements * Allow for the provision of a dashboard available for multiple stakeholder information * Provide a strong audit trail on documents, decisions and progress against commercial activity * Increase the capacity of the commercial assurance function and an enhanced service offering The functional and non-functional requirements outline the specific needs of the final solution. We recognise there may be innovative solutions available in the marketplace that removes the need of some critical criteria as listed below. Any solutions available that can produce the outcome of a process management system that meets the need and offers the required level of performance will be considered. Therefore, we will welcome details of all possible solutions available. Process flow maps have been included to assist suppliers in identifying solutions that could meet our requirement. Please find attached document for further details on this potential requirement and link to a questionnaire for feedback. Additional information: Any clarification questions in relation to this EOI can be emailed to sian.green@uksbs.co.uk

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-b82ece4d-9284-4828-9743-f04d9b060f49
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/1b32c394-3332-4e3f-9284-0791fd6fae5d
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Planned Procurement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
30 Oct 20241 years ago
Submission Deadline
Not specified
Future Notice Date
8 Nov 2024Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UK SHARED BUSINESS SERVICES LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SWINDON
Postcode
SN2 1FF
Post Town
Swindon
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK71 Swindon
Delivery Location
Not specified
Local Authority
Swindon
Electoral Ward
Rodbourne Cheney
Westminster Constituency
Swindon North

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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