Tender

Supply and Distribution of Ambient Meals, In-Cup Drinks and Related Items

THE POLICE AND CRIME COMMISSIONER FOR KENT

This public procurement record has 1 release in its history.

Tender

07 Aug 2018 at 14:31

Tender Notice
Summary of the contracting process

The procurement process involves The Police and Crime Commissioner for Kent, seeking to establish a framework agreement for the "Supply and Distribution of Ambient Meals, In-Cup Drinks and Related Items." The estimated value of the contract is £8,000,000, falling under the food, beverages, tobacco and related products category. This tender is located in England and is currently at the Tender stage, with submissions due by 3rd September 2018. The framework agreement will span four years, starting from 3rd December 2018, and will serve not only the contracting authority but also 42 other police forces across various geographical areas.

This tender presents a significant opportunity for businesses specialising in food supply and distribution, particularly those catering to dietary requirements suitable for custody environments. Companies that produce ambient meals with a minimum shelf life of twelve months, as well as providers of in-cup drinks and related products, would be well-positioned to compete. Small and medium-sized enterprises (SMEs) and voluntary, community and social enterprises (VCSEs) are encouraged to participate, given the inclusive nature of the procurement method used. Interested bidders should register on the Kent Police Bravo Solution e-tendering portal to access full documentation and submit their proposals.

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Notice Information

Notice Title

Supply and Distribution of Ambient Meals, In-Cup Drinks and Related Items

Notice Description

The procurement of a framework agreement (the 'Framework Agreement') with one supplier for the supply and distribution of Ambient Meals, In-Cup Drinks and related items to the Contracting Authority and the other police forces for use in police custody units where required. The Contracting Authority wishes to make the Framework Agreement available to itself and 42 other Participating Bodies. The term of the Framework Agreement will be for 4 years. Accordingly, it is the intention that all the Participating Bodies should be able to rely on this procurement to purchase such goods without the need for any further procurement process. Full details of the exact goods required appear in the procurement documents, as well as details of the mechanisms to be used by the Participating Bodies to place orders for the goods under the Framework Agreement. Ambient meals must be suitable for storage without the use of refrigerators or freezers and must have a minimum shelf life of twelve (12) month's from the time of delivery. All meals must be pre-cooked and individually prepared in containers suitable for reheating by microwave. Meals required under the Framework Agreement shall be suitable for a range of dietary, cultural and religious requirements such as Vegan, Vegetarian, Halal, Gluten Free, Lactose Free and Nut Free. The Framework Agreement also requires the supply of in-cup drinks, snack options, ambient sides, breakfast items and other related items all as detailed more fully in the procurement documents. It is a key requirement that all items are suitable for use in a custody environment. The full contracting names of all the Participating Bodies are set out in Appendix 3 of the draft ITPN. All of the Participating Bodies are Police Forces. No guarantee of warranty is given as to the nature of volume, if any, of the goods or call-offs, if under the Framework Agreement. It is currently envisaged, though not guaranteed at this stage, that Kent, Essex and 35 other Forces will start to use the Framework Agreement for their requirements once the Framework Agreement is in place. It is not envisaged that the Transfer of Undertakings (Protection of Employment) Regulations 2006 (TUPE) will apply to this Framework Agreement. Interested parties should see the further information provided in the procurement documents. Additional information: Economic operators shall be solely responsible for all costs and expenses they incur in connection with participating in this procurement and under no circumstances will the Contracting Authority, or any of its advisers, be liable for any costs or expenses borne by any economic operator or its associated relevant organisations or any of its advisers in this process whether the economic operator is successful or otherwise. The 36 Participating Bodies which have expressed an interest in using the Framework Agreement immediately are responsible for policing the following geographical areas; Avon & Somerset, Bedfordshire, Cambridgeshire, Cheshire, Cleveland, Cumbria, Derbyshire, Devon & Cornwall, Dorset, Durham, Essex, Gloucestershire, Greater Manchester, Hampshire, Hertfordshire, Humberside, Lancashire, Leicestershire, Merseyside, North Yorkshire, Northamptonshire, Northumbria, Nottinghamshire, South Yorkshire, Staffordshire, Thames Valley, Warwickshire, West Mercia, West Midlands, West Yorkshire, Wiltshire, Scotland, Dyfed-Powys, Gwent, North Wales and South Wales. The 6 Participating Bodies who have expressed a desire to have access to the Framework Agreement during its term police the following geographical areas (or are commonly known by the names listed); City of London Police, British Transport Police, Police Service Northern Ireland, Surrey, Sussex and The Metropolitan Police. For this tender, the Kent Police Bravo Solution e-tendering portal will be used to coordinate the compilation, distribution and receipt of tenders electronically. All queries must be directed through the portal. Please register to the E-Tendering Portal to view the tender documentation.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-b9963292-7d81-4d83-8416-0da2284ae981
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/973fd9e9-9ae7-4ee6-8504-c06079f7777f
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Competitive procedure with negotiation (above threshold)
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

15 - Food, beverages, tobacco and related products

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

CPV Codes

15000000 - Food, beverages, tobacco and related products

15613310 - Prepared breakfast cereals

15894200 - Prepared meals

15894300 - Prepared dishes

15894400 - Snacks

15982000 - Soft drinks

39222100 - Disposable catering supplies

Notice Value(s)

Tender Value
£8,000,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
7 Aug 20187 years ago
Submission Deadline
3 Sep 2018Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
3 Dec 2018 - 2 Dec 2022 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE POLICE AND CRIME COMMISSIONER FOR KENT
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NORTHFLEET, KENT
Postcode
DA11 8BD
Post Town
Dartford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ4 Kent
Small Region (ITL 3)
TLJ43 Kent Thames Gateway
Delivery Location
Not specified
Local Authority
Gravesham
Electoral Ward
Northfleet & Springhead
Westminster Constituency
Gravesham

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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