Tender

Operation and Maintenance services of existing Combined Heat and Power Plant and Associated Ancillary Systems

UNIVERSITY OF SOUTHAMPTON

This public procurement record has 1 release in its history.

Tender

14 Aug 2018 at 12:53

Tender Notice
Summary of the contracting process

The University of Southampton is seeking tenders for the operation and maintenance services of its existing Combined Heat and Power (CHP) Plant and associated systems located at Highfield Campus, Southampton, SO17 1BJ. This is an open procurement method with a tender period ending on 18th September 2018. The expected contract, valued at approximately £850,000, is set to commence on 1st October 2018 and will run until 30th September 2025. Interested suppliers must register through the electronic tendering tool, In-Tend, to participate in this procurement process.

This contract presents significant opportunities for businesses specialising in repair and maintenance services of building installations and electrical machinery. Companies that are well-suited for this tender include those with experience in energy systems, particularly within the higher education sector, and those that can manage complex equipment maintenance over an extended contract duration. Small and medium-sized enterprises (SMEs) are particularly encouraged to apply, providing they meet the necessary qualifications and experience to ensure high-performance standards for the CHP system.

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Notice Information

Notice Title

Operation and Maintenance services of existing Combined Heat and Power Plant and Associated Ancillary Systems

Notice Description

The University of Southampton Estates and Infrastructure department has a requirement to maintain to a high performance standard its existing CHP system and electrical outputs located at University Road, Highfield, Southampton SO17 1BJ, (Highfield Campus). Additional information: The University is utilising an electronic tendering tool (In-Tend: https://in-tendhost.co.uk/universityofsouthampton) to manage this Soft market exercise. All documentation in relation to this tender can be downloaded from the In-Tend portal. Interested suppliers are advised that there will be no hard copy documents issued to organisations and all communications with the University, all communications will be conducted via the In-Tend portal. Regular monitoring of the portal is the responsibility of the supplier. If you are not already registered as a supplier with the University of Southampton, you will need to register in In-Tend in order to access the tender documentation. Once you have logged in as a supplier: click on 'Tenders'; locate the relevant project; and click 'View Details'. Once you are in the project screen, you will be able to register your company against the project and access all documentation by clicking 'Express Interest'. Interested suppliers are advised that formal expressions of interest in the project must be by way of completion and return of the relevant soft market exercise return documents via the In-Tend portal. Further instructions for the submission of Invitation to Tender responses are below. To submit your return, please follow the instructions below: 1. Log In 2. Click 'Tenders' 3. Locate the relevant project 4. View Details 5. Click on the tab relating to the relevant project stage (e.g. 'Prior Information Notice') 6. Click on the 'Attach Documents' button and upload your return. 7. Check ALL your response documents are uploaded and displayed in the "My Tender Return" panel. The system will only permit your organisation to make one return. 8. Click the red "Submit Return" button. Please note that, to preserve the integrity of the tendering procedure, all queries must made be via the correspondence function within the In-Tend portal. In accordance with Regulation 50, paragraph (2) of the Public Contracts Regulations 2015 and subject to Article 5 and Annex 5, Part D (13) of Directive 2014/24/EU of the European Parliament and of the Council (if applicable), the University intends to publish the value of any resulting contract at the award stage, and reserves the right to do so. By submitting a tender response, bidders are consenting to publication of this information unless otherwise agreed in advance with the University. Due to the nature of this project, it has been deemed unsuitable for division into lots. The risk of dividing the requirement would render the execution of the contract excessively technically difficult, not cost effective and would undermine the proper execution of the contract. Is a Recurrent Procurement Type? : No

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-b9be6d25-c569-4034-a5ae-b213e1f73e67
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/e31ce57d-e730-4bf4-a76a-e925fa1a2983
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

50 - Repair and maintenance services

CPV Codes

31000000 - Electrical machinery, apparatus, equipment and consumables; lighting

50700000 - Repair and maintenance services of building installations

Notice Value(s)

Tender Value
£850,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
14 Aug 20187 years ago
Submission Deadline
18 Sep 2018Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
30 Sep 2018 - 30 Sep 2025 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF SOUTHAMPTON
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HAMPSHIRE
Postcode
SO17 1BJ
Post Town
Southampton
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ32 Southampton
Delivery Location
TLJ South East (England)
Local Authority
Southampton
Electoral Ward
Portswood
Westminster Constituency
Southampton Test

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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