Planning

The Provision of a Defence Air Passenger Services System (DAPSS) **Prior Information Notice**

MINISTRY OF DEFENCE

This public procurement record has 1 release in its history.

Planning

30 Sep 2021 at 11:50

Planned Procurement Notice
Summary of the contracting process

The Ministry of Defence is initiating a procurement process titled "The Provision of a Defence Air Passenger Services System (DAPSS)", classified under the Passenger Information System category. This planned tender, which is in the Planning stage, aims to establish an air passenger logistics support system, with a contract value estimated between £1 million and £11 million. Key dates include the expected issue of the Contract Notice and Supplier Selection in February 2022, followed by the Invitation to Tender in May 2022. The capability will be deployed at various locations including RAF airheads in the UK and worldwide.

This procurement presents a significant opportunity for businesses specialising in logistical support systems, particularly those with capabilities in commercial off-the-shelf (COTS) applications. Companies that can supply integrated scheduling software, reservation systems, and departure control systems would be well-suited to compete. Additionally, suppliers who can ensure compliance with stringent aviation regulations and provide ongoing support services are encouraged to engage, making this a promising venture for both small and medium-sized enterprises that can demonstrate innovation and adaptability in the defence sector.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

The Provision of a Defence Air Passenger Services System (DAPSS) **Prior Information Notice**

Notice Description

1. Title: 701575803 - The Provision of a Defence Air Passenger Services System (DAPSS) 2. Object of the Prior Information Notice: The purpose of this Prior Information Notice (PIN) is to inform potential suppliers of the intended procurement for an Air Passenger Logistics Support requirement with a focus on COTS applications coupled with in-service support. 3.a. Background and Description: The Authority provides air transportation around the world to various destinations and carry in the region of 200,000 passengers and crew each year. These passengers include personnel deploying to operations worldwide, VIPs and their associates, Civil Servants, civilian contractors, families and other concessionary travellers and on occasion, fare paying passengers. The Defence Air Passenger Systems Service (DAPSS) capability shall provide a flight scheduling, reservation processing, and aircraft despatch capability to manage air passengers and their baggage to ensure the sustainable, safe and efficient operation of the Air Transport Force and Authority passenger charter aircraft worldwide. The DAPSS capability will be used by 1000-2000 users in (but not limited to) RAF airheads in the UK and worldwide as well as Command Headquarters and major military establishments. The DAPSS capability will utilise three modular elements from the standard airline industry Passenger Services Systems technology: 1. Scheduling - to support the scheduling of RAF air transport flights and the Authority charter air passenger flights. 2. Airline Reservation System - to allow air passengers to be allocated to a specific flight. 3. Departure Control Systems - to support the air terminal functions of checking-in air passengers and their baggage. The capability will need to be able to: connect to the Authority network and therefore will require security accreditation protect the DAPSS data with a Privacy Marking not exceeding OFFICIAL SENSITIVE. connect to UK Borderforce provide a conversion training package for the users connect to peripherals (boarding card scanner, printer and baggage weighing scales - these may be procured separately or part of the service) provide a Management Information report writing capability provide a backup and disaster recovery capability provide up to 24hr software support ensure that digitisation and automation are to be utilised as much as is practicable to simplify and expedite air passenger processing and the capability will be interoperable with existing systems and home base infrastructure. DUE TO THE CHARACTER LIMIT PLEASE REFER TO SECTIONS 3B - 6 WITHIN 'ADDITIONAL TEXT' OF THIS NOTICE. Additional information: 3.b. The requirement for the capability to comply with Authority, Government and International Air Transport Regulations, as detailed in (but not limited to), International Air Transport Association (IATA), Military and Civilian Aviation Authorities (MAA/CAA) and International Civil Aviation Organisation (ICAO) manuals. Covering the movement of air passengers and their baggage. It is expected that the DAPSS capability should have Advance Passenger Information System (APIS) functionality. 4. Procurement Timescales/Contract Value: The Authority anticipates issue of Contract Notice and Supplier Selection in February 2022 with the issue of an Invitation to Tender in May 2022. The current estimated value range of the Contract is between PS1 - PS11M (Within Cat D Range) 5. Provision of Further Information: Prior to initiating the procurement, the Authority seeks to gather information from the market to engage and understand the capabilities of suppliers within the market in relation to the objective either as a whole or in component elements. This will help inform the Authority's procurement strategy for the programme. The Authority would like to identify what services and equipment are currently available from suppliers in order meet this outline capability. In order to inform our options and plan appropriately DE&S would welcome the receipt of the following information from potential suppliers. a. Provide details of products that could fulfil part, or all the basic capability outlined above. This must be limited to a maximum of 6 A4 pages (including any embedded documentation and links), or equivalent, and can come in the form of promotional material. If suppliers would like to provide information in accordance with 5. a. Provision of Further Information, you must do so by the following time and date and shall submit this information to the named contact point at Section 1 of this PIN: - 17:00pm on the 25th October 2021. Please note that non-participation in the provision of further information shall not prevent any supplier from subsequently expressing an interest to respond to the Contract Notice and PQQ. 6. Additional Information: You must not take this Prior Information Notice to mean confirmation that the Authority shall award a contract for this requirement. The Authority is publishing this announcement without any commitment to issue a tender or place a contract. Accordingly, any expenditure, work or effort undertaken before contract award is a matter solely for the commercial judgement of potential suppliers. The Contracting Authority intends to use an e-Tendering system in this procurement exercise, please visit www.contracts.mod.uk for full details and to register your interest in this procurement. Any questions related to the DAPSS project should be directed to the SCIS Delivery Team via the Defence Sourcing Portal opportunity Listing. Link here - https://contracts.mod.uk/esop/guest/go/opportunity/detail?opportunityId=51830

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-ba148cf0-47bd-4340-a487-a2c6834aac81
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/a0bfa9b6-b675-4a57-aadb-6c9e92175310
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Planned Procurement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48813000 - Passenger information system

Notice Value(s)

Tender Value
£11,000,000 £10M-£100M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
30 Sep 20214 years ago
Submission Deadline
Not specified
Future Notice Date
30 Sep 2021Expired
Award Date
Not specified
Contract Period
29 Sep 2022 - 29 Sep 2030 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
MINISTRY OF DEFENCE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BRISTOL
Postcode
BS34 8JH
Post Town
Bristol
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK5 West of England
Small Region (ITL 3)
TLK52 Bath & North East Somerset and South Gloucestershire
Delivery Location
Not specified
Local Authority
South Gloucestershire
Electoral Ward
Stoke Park & Cheswick
Westminster Constituency
Filton and Bradley Stoke

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-ba148cf0-47bd-4340-a487-a2c6834aac81-2021-09-30T12:50:59+01:00",
    "date": "2021-09-30T12:50:59+01:00",
    "ocid": "ocds-b5fd17-ba148cf0-47bd-4340-a487-a2c6834aac81",
    "language": "en",
    "initiationType": "tender",
    "planning": {
        "documents": [
            {
                "id": "1",
                "documentType": "plannedProcurementNotice",
                "description": "Future opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/a0bfa9b6-b675-4a57-aadb-6c9e92175310",
                "datePublished": "2021-09-30T12:50:59+01:00",
                "format": "text/html",
                "language": "en"
            },
            {
                "id": "2",
                "description": "Defence Sourcing Portal (DSP) Opportunity Listing",
                "url": "https://contracts.mod.uk/esop/guest/go/opportunity/detail?opportunityId=51830"
            }
        ]
    },
    "tender": {
        "id": "tender_279913/1001311",
        "title": "The Provision of a Defence Air Passenger Services System (DAPSS) **Prior Information Notice**",
        "description": "1. Title: 701575803 - The Provision of a Defence Air Passenger Services System (DAPSS) 2. Object of the Prior Information Notice: The purpose of this Prior Information Notice (PIN) is to inform potential suppliers of the intended procurement for an Air Passenger Logistics Support requirement with a focus on COTS applications coupled with in-service support. 3.a. Background and Description: The Authority provides air transportation around the world to various destinations and carry in the region of 200,000 passengers and crew each year. These passengers include personnel deploying to operations worldwide, VIPs and their associates, Civil Servants, civilian contractors, families and other concessionary travellers and on occasion, fare paying passengers. The Defence Air Passenger Systems Service (DAPSS) capability shall provide a flight scheduling, reservation processing, and aircraft despatch capability to manage air passengers and their baggage to ensure the sustainable, safe and efficient operation of the Air Transport Force and Authority passenger charter aircraft worldwide. The DAPSS capability will be used by 1000-2000 users in (but not limited to) RAF airheads in the UK and worldwide as well as Command Headquarters and major military establishments. The DAPSS capability will utilise three modular elements from the standard airline industry Passenger Services Systems technology: 1. Scheduling - to support the scheduling of RAF air transport flights and the Authority charter air passenger flights. 2. Airline Reservation System - to allow air passengers to be allocated to a specific flight. 3. Departure Control Systems - to support the air terminal functions of checking-in air passengers and their baggage. The capability will need to be able to: connect to the Authority network and therefore will require security accreditation protect the DAPSS data with a Privacy Marking not exceeding OFFICIAL SENSITIVE. connect to UK Borderforce provide a conversion training package for the users connect to peripherals (boarding card scanner, printer and baggage weighing scales - these may be procured separately or part of the service) provide a Management Information report writing capability provide a backup and disaster recovery capability provide up to 24hr software support ensure that digitisation and automation are to be utilised as much as is practicable to simplify and expedite air passenger processing and the capability will be interoperable with existing systems and home base infrastructure. DUE TO THE CHARACTER LIMIT PLEASE REFER TO SECTIONS 3B - 6 WITHIN 'ADDITIONAL TEXT' OF THIS NOTICE. Additional information: 3.b. The requirement for the capability to comply with Authority, Government and International Air Transport Regulations, as detailed in (but not limited to), International Air Transport Association (IATA), Military and Civilian Aviation Authorities (MAA/CAA) and International Civil Aviation Organisation (ICAO) manuals. Covering the movement of air passengers and their baggage. It is expected that the DAPSS capability should have Advance Passenger Information System (APIS) functionality. 4. Procurement Timescales/Contract Value: The Authority anticipates issue of Contract Notice and Supplier Selection in February 2022 with the issue of an Invitation to Tender in May 2022. The current estimated value range of the Contract is between PS1 - PS11M (Within Cat D Range) 5. Provision of Further Information: Prior to initiating the procurement, the Authority seeks to gather information from the market to engage and understand the capabilities of suppliers within the market in relation to the objective either as a whole or in component elements. This will help inform the Authority's procurement strategy for the programme. The Authority would like to identify what services and equipment are currently available from suppliers in order meet this outline capability. In order to inform our options and plan appropriately DE&S would welcome the receipt of the following information from potential suppliers. a. Provide details of products that could fulfil part, or all the basic capability outlined above. This must be limited to a maximum of 6 A4 pages (including any embedded documentation and links), or equivalent, and can come in the form of promotional material. If suppliers would like to provide information in accordance with 5. a. Provision of Further Information, you must do so by the following time and date and shall submit this information to the named contact point at Section 1 of this PIN: - 17:00pm on the 25th October 2021. Please note that non-participation in the provision of further information shall not prevent any supplier from subsequently expressing an interest to respond to the Contract Notice and PQQ. 6. Additional Information: You must not take this Prior Information Notice to mean confirmation that the Authority shall award a contract for this requirement. The Authority is publishing this announcement without any commitment to issue a tender or place a contract. Accordingly, any expenditure, work or effort undertaken before contract award is a matter solely for the commercial judgement of potential suppliers. The Contracting Authority intends to use an e-Tendering system in this procurement exercise, please visit www.contracts.mod.uk for full details and to register your interest in this procurement. Any questions related to the DAPSS project should be directed to the SCIS Delivery Team via the Defence Sourcing Portal opportunity Listing. Link here - https://contracts.mod.uk/esop/guest/go/opportunity/detail?opportunityId=51830",
        "status": "planned",
        "classification": {
            "scheme": "CPV",
            "id": "48813000",
            "description": "Passenger information system"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "countryName": "British Oversea Territories"
                    },
                    {
                        "countryName": "Channel Islands"
                    },
                    {
                        "countryName": "Europe"
                    },
                    {
                        "countryName": "Isle of Man"
                    },
                    {
                        "countryName": "Rest of the World"
                    },
                    {
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "minValue": {
            "amount": 1000000,
            "currency": "GBP"
        },
        "value": {
            "amount": 11000000,
            "currency": "GBP"
        },
        "communication": {
            "futureNoticeDate": "2021-09-30T23:59:59+01:00"
        },
        "contractPeriod": {
            "startDate": "2022-09-30T00:00:00+01:00",
            "endDate": "2030-09-29T23:59:59+01:00"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        }
    },
    "parties": [
        {
            "id": "GB-CFS-184845",
            "name": "Ministry of Defence",
            "identifier": {
                "legalName": "Ministry of Defence"
            },
            "address": {
                "streetAddress": "MOD Abbey Wood, Elm 3B #4342",
                "locality": "Bristol",
                "postalCode": "BS34 8JH",
                "countryName": "England"
            },
            "contactPoint": {
                "email": "jessica.cambridge100@mod.gov.uk"
            },
            "details": {
                "url": "https://contracts.mod.uk/esop/guest/go/opportunity/detail?opportunityId=51830"
            },
            "roles": [
                "buyer"
            ]
        }
    ],
    "buyer": {
        "id": "GB-CFS-184845",
        "name": "Ministry of Defence"
    }
}