Planning

Guildford Leisure Centres Management Contract

GUILDFORD BOROUGH COUNCIL

This public procurement record has 3 releases in its history.

Planning

18 Sep 2024 at 15:40

Planned Procurement Notice
Planning

18 Sep 2024 at 15:37

Planned Procurement Notice
Planning

12 Sep 2024 at 15:19

Planned Procurement Notice
Summary of the contracting process

Guildford Borough Council is in the planning stage for the replacement of its current Leisure Centre Management Contract, set to expire on 30 September 2025. The contract falls under the industry category of Recreational, Cultural and Sporting Services, specifically noted by the CPV classification code 92000000. The procurement method will be a selective competitive procedure with negotiation, targeting SMEs, with key engagements set for 25th and 26th September 2024. Interested suppliers are encouraged to express interest by 12:00 on 20 September 2024, with further opportunities to discuss requirements and provide input at one-on-one meetings addressed during the market warming exercise.

This procurement presents significant business growth opportunities for companies specialising in leisure centre management. The Council seeks partners that can invest in and enhance customer experience and financial performance of the facilities, indicating potential for long-term revenue and development strategies. This tender is especially suited for SMEs experienced in handling large-scale facility management contracts, and those capable of entering a 10-year term with a possible 5-year extension, sharing responsibilities for repairs, maintenance, and utility cost risks. Companies with innovative investment and funding solutions will have a competitive advantage in this procurement process.

How relevant is this notice?

Notice Information

Notice Title

Guildford Leisure Centres Management Contract

Notice Description

Guildford Borough Council Market Warming Exercise This PIN is to alert interested suppliers that we are looking to identify potential service providers for the replacement of the current Guildford Borough Council Leisure Centre Management Contract which expires 30 SEP 2025. Those suppliers who wish to express an interest in this service requirement should email gabrielortiz@fmgconsulting.co.uk by 12:00 on 20 SEP 2024. Please find further information in the attached document. As part of this early market engagement, the Council is intending to hold one-to-one meetings with prospective operators on either Wednesday 25th September or Thursday 26th September. In order to participate in these meetings, prospective operators should contact gabrielortiz@fmgconsulting.co.uk to book a slot. In advance of these meetings, prospective operators are invited to provide brief written responses to the questions set out below. Please provide your response to these questions via email to Gabrielortiz@fmgconsulting.co.uk within 4 days of your allocated meeting slot: 1) The Council is considering a 10 year contract term, with the potential for an extension of up to 5 years. Does this fit with your expectations? 2) The Council is considering a landlord/tenant split of responsibilities in respect of repairs and maintenance, with the Council retaining responsibility for the structure and fabric of the facilities and the operator taking on responsibility for all other aspects of repairs and maintenance. What is your opinion/experience of this type of split of responsibilities? 3) What is your preferred approach to risk sharing of utility costs (including risk share on consumption and tariff price) within a Leisure Operating Contract of this nature? If your preferred approach differs from the standard market position, please explain how your solution would provide a more attractive risk sharing mechanism for both the Council and operator. 4) The Council wishes to invite prospective operators to propose investments into the facilities which will improve the customer experience and/or the financial performance of the facilities. The Council is keen to explore cost effective mechanisms for funding such investments. What is your experience of facility investments and what advice do you have regarding potential funding routes? 5) The Council is intending to use the Sport England template documentation as a starting point. Do you have any proposals for contract structures (e.g. agency agreements) which could help maximise financial savings for the Council? Do you have any experience of implementing any such contract structures and do you perceive any particular challenges or opportunities?

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-ba28afc4-3c23-471f-94cb-d02db0db36eb
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/5fe97e49-8e92-4d64-a4bc-c41ecde0daeb
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Planned Procurement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Selective
Procurement Method Details
Competitive procedure with negotiation (above threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

92 - Recreational, cultural and sporting services

CPV Codes

92000000 - Recreational, cultural and sporting services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
18 Sep 20241 years ago
Submission Deadline
Not specified
Future Notice Date
1 Oct 2024Expired
Award Date
Not specified
Contract Period
3 Nov 2025 - 2 Nov 2035 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
GUILDFORD BOROUGH COUNCIL
Contact Name
Paul Barrett
Contact Email
paul.barrett@guildford.gov.uk
Contact Phone
01483 444827

Buyer Location

Locality
GUILDFORD
Postcode
GU2 4BB
Post Town
Guildford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ25 West Surrey
Delivery Location
Not specified
Local Authority
Guildford
Electoral Ward
St Nicolas
Westminster Constituency
Guildford

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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