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CO0587 - Essex ActivAte Programme (HAF) 2025

Essex County Council

This public procurement record has 3 releases in its history.

Award

26 Mar 2025 at 16:52

Award Notice
Tender

14 Feb 2025 at 09:24

Tender Notice
Tender

31 Jan 2025 at 12:01

Tender Notice
Summary of the contracting process

Essex County Council, in collaboration with Active Essex, has been awarded funding by the Department for Education to deliver the Essex ActivAte Programme (HAF) 2025. This programme aims to provide free and inclusive holiday activities and food clubs across Essex and Thurrock during the Easter, Summer, and Winter school holidays. Managed by Active Essex on behalf of both Essex County Council and Thurrock Council, the programme will offer various enrichment activities, nutritious meals, nutritional education, and support for young people and their families. Notably, procurement for delivery partners or consortiums was conducted through an open procedure with a maximum bid value per project of £300,000. The procurement process timeline saw a tender period closing on 17th February 2025, with a contract period spanning from 7th April 2025 to 28th February 2026.

This tender represents a significant opportunity for businesses to contribute to community welfare by providing vital services to young people. Suitable for SMEs and VCSEs, this contract offers the potential to engage with over 300 delivery partners and impact thousands of families. Organizations specialising in holiday centres, educational services, and physical or nutritional activities will find this an ideal opportunity to expand their reach and networking capabilities. By participating, businesses can showcase their commitment to social responsibility, potentially boosting their reputation and fostering long-term growth through strategic alliances with local councils and community groups.

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Notice Information

Notice Title

CO0587 - Essex ActivAte Programme (HAF) 2025

Notice Description

The Department for Education has provided Essex County Council with funding in order to deliver the holiday activity and food programme (HAF) across Essex during the Easter, Summer and Winter school holidays. Active Essex will be managing the programme on behalf of Essex County Council. Active Essex and Essex County Council will also be managing the HAF programme on behalf of Thurrock Council. Across Essex and Thurrock the programme is called Essex ActvAte. Essex ActivAte will engage and support young people and families who are eligible for benefits based free school meals and families most in need. The programme will provide free and inclusive holiday clubs across the county that will include a range of fun physical and enrichment activities, a free nutritious meal, nutritional education and mentoring and support for the young person and whole family. The programme aims to improve health generally, including, crucially, mental health and aim to provide the families with the knowledge and support to live healthier, happier lives. We are looking for delivery partners or consortiums who can lead and deliver Essex ActivAte clubs across Essex and Thurrock during the main school holidays. The Essex ActivAte programme has now been running for 3 years, working with over 300 delivery partners to offer over 150,000 free spaces and hot meals per year. Over the next year of 2025, it is our aim to extend the programme so that every young person who is eligible for benefits based free school meals or is in need of this holiday support has the opportunity to engage in a local club. Key outcomes of each Essex ActivAte club are: * To provide free and inclusive holiday activity clubs for eligible young people * To provide a safe environment for young people to attend in the school holidays * To provide a fun, high quality holiday club experience for the young people * To support the social skills of the young people attending * To provide mentors and role model through the Essex ActivAte club staff * To ensure that young people have at least 1 nutritious meal each day * To provide education for the young people and whole family around eating more healthy, nutritious meals, on a budget * Providing signposting and support for the whole family so that they have the understanding and knowledge to improve their physical and mental health and wellbeing, support network and opportunities. The maximum bid value per project is PS300,000.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-baadab98-2934-4f33-9b24-73f26c24de2f
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/370b468c-751e-43d3-8908-f6f80828a61b
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

55 - Hotel, restaurant and retail trade services

CPV Codes

55240000 - Holiday centre and holiday home services

Notice Value(s)

Tender Value
£4,200,000 £1M-£10M
Lots Value
Not specified
Awards Value
£4,200,000 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
26 Mar 20251 years ago
Submission Deadline
17 Feb 2025Expired
Future Notice Date
Not specified
Award Date
5 Mar 20251 years ago
Contract Period
7 Apr 2025 - 28 Feb 2026 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Essex County Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CHELMSFORD
Postcode
CM1 1QH
Postcode Area
Chelmsford
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH3 Essex
Small Region (ITL 3)
TLH36 Heart of Essex
Delivery Location
TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England)
Local Authority
Chelmsford
Electoral Ward
Moulsham and Central
Westminster Constituency
Chelmsford

Supplier Information

Number of Suppliers
111
Supplier Names

3food4u

Ace Music Therapy CIC

Active Essex Foundation

AlphaBake Cookery

Alternative Movement LTD

Amazing Activities Ltd

A Q BASKETBALL CIC

Arts Outburst Ltd

ATF Southend

Banana Moon Colchester Holiday Club

Blackwater Gymnastics Club

Braintree District Museum Trust

Butterflies Club C.I.C

BWild Adventures

Camp 4 Champs

Canvey Island Youth Project

Cast A Thought

Castle Point & Rochford School Sport Partnership

Chafford Tots to Teens Childcare Services Ltd

Changing Lives Community Services

Chelmsford City Football Club Foundation

Chelmsford Sport and Athletics Centre

Chelmsford Theatre

Child & Provide

Christina Marks School Of Performing Arts

Clacton Kayak Rental Ltd

CMXSC

Colchester United Community Foundation

ComputerXplorers

Crafty Katie Ltd

Disability4Sport

Essex Elite Sports Academy ltd

Essex Kids Camp

Essex Music Service, Essex County Council

Essex Professional Coaching

EssexBoysandGirlsClubs

Everbody Loves Music CIC

Family first

Football Fun Factory (Franchising) Limited

Fusion Lifestyle

Future Makers Limited

Futures-Essex

GB Fitness / The Lighthouse

Get With The Kids VIbe

Go Bananas Colchester Limited

Grangewaters

Happy Healthy Minds Limited

Harlow LCEP

Headway Sports

Holloway Coaching LTD

InterAct Chelmsford Ltd

Jack Of All Sports

JM & MB Coaching Ltd TA Premier Education

JTD ARTS LTD

Kidbusterz ltd

Kidzactive

Kinetix Academy CIC

Little Musketeers Ltd

Little Scrummers Rugby

M.R.F.A

Making It Mindful

Malearn Limited

Matipo Arts CIC

Mega Camps Ltd

Mercury Theatre

MiniMe Mindfulness

Mistley Kids Club Ltd

Mobile Gym Fitness

Monarchs Childcare Ltd

Motivated Minds

MultiCoach LTD

Multisports for Schools

Mushroom Theatre Company Ltd

Next Thing Education Camps Ltd

Nurture Den

Olivers Lodge

Playpalz Party and Softplay Centre ltd

POP Essex

Premier Education - Uttlesford area

Premier Education Harlow

Premier Sportscoach Solutions

Rise Sports Ltd

Robwhen Coaching LTD trading as Super Star Sport OEL

Rosedan Breakfast and After School club

Safe Haven & Respite Environment (SHARE)

School's Out Activities

Silverbirch Animal Therapy S.A.T CIC

South Woodham Ferrers Leisure Centre

Southend United Community Foundation

Splat Club

Sports Coaching Specialists (SCS)

Sportscool EL

SportsCool West Essex

SRR Elite Cheerleading

SSS ESSEX LTD

St Helena Creative Services CIC

Super Star Sport

The Active Wellbeing Society

The Ark Family Resource Centre

The Future of Sport CIC

The Holiday Club

The Megacentre Rayleigh

The Underdog Crew

time for change kids

Tiny rugby School

Unleash your drive

Whipper-snappers Daycare Nursery and Kids Club

Xtra Time Sports Development LTD

Yard Fitness

YMCA Essex

Zaza dance

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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