Tender

GB-Braintree: FOI/EIR, DPA, Complaints & MP Letters Database

BRAINTREE DISTRICT COUNCIL

This public procurement record has 1 release in its history.

Tender

18 Nov 2016 at 20:17

Tender Notice
Summary of the contracting process

Braintree District Council is seeking quotations for the provision of a database system to manage Freedom of Information Requests, Environmental Information Requests, Data Protection Act requests, complaints, and MP letters. This procurement, classified under database software package, is currently in the Tender stage, having been published on 2nd September 2015. The deadline for submissions is 18th September 2015. The total value of the contract is estimated at £25,000, with a minimum value of £10,000. The location for delivery is within the East of England region of the United Kingdom, and the contract's term will span from 1st October 2015 to 1st October 2016.

This tender presents an opportunity for small or medium enterprises (SMEs) with expertise in database software development and management. Businesses that specialise in IT solutions for managing complex information systems would be particularly well-suited to compete in this procurement. The new database aims to streamline processes and reduce redundancy, making this an attractive project for vendors capable of delivering innovative and efficient solutions tailored to the needs of local government services.

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Notice Information

Notice Title

GB-Braintree: FOI/EIR, DPA, Complaints & MP Letters Database

Notice Description

NOTE: This notice was updated on 14 September 2015 for the following reason: Return deadline has been extended.Braintree District Council is seeking quotations from suitably qualified and experienced suppliers for the provision of a database system to manage the following: *Freedom of Information Requests (FOI) *Environmental Information Requests (EIR) *Requests under the Data Protection Act (DPA) *Complaints *MP Letters The monitoring of FOI's/EIR's and Complaints is a very manual process with a high proportion of duplication of work and with a very restrictive access to the databases holding the information. Both complaints and FOI's/EIR's have similar processes in that they are date driven and need to be monitored for trends to help identify improvements. There is an opportunity to source a database which will assist in reducing duplication of work, ease the burden of reports and manual calculations for checking response times to both complaints and FOI's/EIR's storing all the information in one central system. The new database will also be used for requests made under the DPA and to record MP letters. It is intended that the system will be purchased in the first instance and an ongoing license/maintenance fee will apply after the first year. The quotation document is available online to download by following the below links: For more information about this opportunity, please visit the Delta eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-title/UJX3NU646S To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/UJX3NU646S Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-bad1edb8-adc8-11e6-9901-0019b9f3037b
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/c65b8f42-7917-4004-8875-ee405b634299
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48611000 - Database software package

Notice Value(s)

Tender Value
£25,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
18 Nov 20169 years ago
Submission Deadline
18 Sep 2015Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
30 Sep 2015 - 1 Oct 2016 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BRAINTREE DISTRICT COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BRAINTREE
Postcode
CM2 6HP
Post Town
Chelmsford
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH3 Essex
Small Region (ITL 3)
TLH36 Heart of Essex
Delivery Location
Not specified
Local Authority
Chelmsford
Electoral Ward
Trinity
Westminster Constituency
Chelmsford

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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