Tender

Regulatory & Statutory Services Case Management System (RSSCMS) ITT

SWINDON BOROUGH COUNCIL

This public procurement record has 2 releases in its history.

TenderAmendment

01 Mar 2018 at 12:07

Tender Notice
Tender

01 Mar 2018 at 11:18

Tender Notice
Summary of the contracting process

Swindon Borough Council is seeking suppliers for the "Regulatory & Statutory Services Case Management System (RSSCMS)" through an open procurement process. This tender aims to acquire an electronic case management solution for various regulatory services, including environmental health and housing, with a contract period starting on 17th July 2018 and lasting for an initial 36 months, extendable up to a total of 7 years, subject to performance. Interested suppliers must submit their tender responses by 16th April 2018, and registration for the procurement process is required via the ProContract tender portal.

This tender presents an excellent opportunity for businesses specialising in IT solutions, particularly those with expertise in case management and compliance software. Suppliers offering innovative software solutions, document management systems, and related services will find a fitting platform to grow their business, especially those equipped to handle complex requirements in local government operations. Given the potential contract value of up to £840,000 over the full term, this is a significant opportunity for companies looking to engage with public sector clients.

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Notice Information

Notice Title

Regulatory & Statutory Services Case Management System (RSSCMS) ITT

Notice Description

To procure a new Electronic Case Management Solution for Swindon Borough Council's (SBC's) Regulatory Services, Environmental (Public) Health and Housing (private sector), Land Charges, Building Control, Trading Standards & Licencing, Anti-Social behaviour, Planning and Building Control Applications and Land and Property Searches. In addition the move of Taxi licencing from our existing provider (Lalpac) to the new solution and to provide a Public Access web portal for Licencing and Document Management System (DMS) for those areas who do not currently have DMS. The initial contract term will be for 36 months with option to extend for a further 48 months (four periods of 12 months) subject to budget availability and contract performance as stated in the ITT documents. Estimated contract spend is between PS160,000 and PS433,000 across the initial 3 year contract term and between PS433,000 and PS840,000 across the potential total 7 year contract term. The current contract expires end of March 2018. Full details relating to the Goods/Services are provided in the tender documents. To participate, Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the tender documents. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team ProContractSuppliers@proactis.com Contract Period: The contract will be initially for a period of 36 months from 17th July 2018 with the option to extend for a further 1 year + 1 year + 1 year + 1 year subject to satisfactory performance and budget availability. Tender Responses: Tender Responses are required to be submitted no later than 16th April 2018, 1200 hrs UK Local time via ProContract tender portal - www.supplyingthesouthwest.org.uk Tender Clarifications: If you require any clarifications on the tender documents, please submit these in writing via Messaging in ProContract tender portal, including the project reference and title clearly in the Subject title, by 19th March 2018 The Council's responses to these clarification questions will be issued periodically via Messaging in ProContract tender portal. Please note that this project has been advertised on Tenders Electronic Daily (TED) Contract Notice reference 2018/S040-087712 Contracts Finder/ other web portals, however, Supplying the South West Portal is the only portal that includes all the relevant documents required to respond to this opportunity, bearing Project Id: PG00082 and DN 319600.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-bb474319-fa27-4845-80f0-17469a870bcc
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/71cd6141-5493-4e39-b57d-00a0eec5a4f6
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48170000 - Compliance software package

48300000 - Document creation, drawing, imaging, scheduling and productivity software package

48400000 - Business transaction and personal business software package

48610000 - Database systems

48750000 - Storage media loading software package

48780000 - System, storage and content management software package

48900000 - Miscellaneous software package and computer systems

Notice Value(s)

Tender Value
£840,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
1 Mar 20187 years ago
Submission Deadline
16 Apr 2018Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
16 Jul 2018 - 16 Jul 2021 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SWINDON BOROUGH COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SWINDON
Postcode
SN1 2JG
Post Town
Swindon
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK71 Swindon
Delivery Location
TLK South West (England)
Local Authority
Swindon
Electoral Ward
Eastcott
Westminster Constituency
Swindon South

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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