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VEAT Notice for Bus Contingency Provision during the Commonwealth Games

West Midlands Combined Authority

This public procurement record has 1 release in its history.

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22 Jun 2022 at 15:10

Award Notice
Summary of the contracting process

The West Midlands Combined Authority is seeking to implement a contingency plan for bus services during the Commonwealth Games, which will be held in the West Midlands from 28 July to 9 August 2022. This tender, titled "VEAT Notice for Bus Contingency Provision during the Commonwealth Games", is classified under the services category, specifically for the hire of buses and coaches with drivers. The procurement method is a limited negotiated procedure without prior publication, with a tender period ending on 4 July 2022. The contract is set to commence on 25 July 2022 and will run until 9 August 2022, with a total value of £4,068,958. Key addresses for delivery are situated in the West Midlands region.

This procurement process presents substantial opportunities for businesses in the transportation and logistics sector, particularly for large bus and coach operators capable of providing additional services at short notice. Companies that can efficiently mobilise resources, including buses, drivers, and logistical support, will be well-suited to participate. With the expected demand surging due to anticipated rail disruptions, suppliers in this domain can enhance their operations and potentially secure lucrative contracts by engaging with the West Midlands Combined Authority’s contingency plans.

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Notice Information

Notice Title

VEAT Notice for Bus Contingency Provision during the Commonwealth Games

Notice Description

This is a VEAT Notice, not an opportunity listing. There is a risk that industrial action on the UK rail network may coincide with the Commonwealth Games, which will be hosted in the West Midlands between 28 July and 9 August. On the busiest days, over 100,000 rail trips, as part of a journey to and from the Games, are predicted. The transport plan for the Games' venues indicates that approximately 40% of workforce and spectators would be expected to travel to the Games events by train. A contingency plan is therefore required should the rail network be unavailable, or severely reduced, due to industrial action. This contingency plan is being developed by the Transport for West Midlands Team of the West Midlands Combined Authority ("WMCA") on behalf of the Commonwealth Games Organising Committee. A key element of the contingency plan is to provide additional bus services within the West Midlands region, to provide additional shuttle services between venues, city centres and Park & Ride sites. Another important aspect is the provision of additional coach capacity from towns and cities across the UK, replacing the connections that would otherwise be offered by the rail network. Market assessment to identify and source additional buses and coaches in order to enact the contingency plan was undertaken at a time when there were and are many other calls on scarce buses, coaches and drivers, to serve other major events, airports, critical workplaces and provide rail replacement services. As a result, it was critical that WMCA secure bus operators in the shortest possible time and obtain the maximum number of resources mobilised and ready for 23rd July 2022. This will allow for driver route training and mobilisation plus Opening ceremony full dress rehearsals 24th and 26th July. As a consequence of a UK wide rapid market engagement with regional, national bus and coach operators WMCA has found capacity and capability that achieves the most desirable possible outcome given the current restrictions and direct awards, in accordance with Clause 32(2)(C) of the Public Contracting Regulations 2015, will be made at the end of a 10 day standstill period. This has enabled WMCA to acquire buses, coaches and drivers in the shortest possible time and maximise the resources available to deliver its contingency plan.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-bc334701-d6e7-45a2-9fb3-883657e995db
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/0a3ac2b2-27fc-417e-8385-e1a69bfd0ef1
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Negotiated procedure without prior publication (above threshold)
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

60 - Transport services (excl. Waste transport)

CPV Codes

60172000 - Hire of buses and coaches with driver

Notice Value(s)

Tender Value
£4,068,958 £1M-£10M
Lots Value
Not specified
Awards Value
£4,068,958 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
22 Jun 20224 years ago
Submission Deadline
4 Jul 2022Expired
Future Notice Date
Not specified
Award Date
22 Jun 20224 years ago
Contract Period
25 Jul 2022 - 9 Aug 2022 30 days
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
West Midlands Combined Authority
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BIRMINGHAM
Postcode
B19 3SD
Postcode Area
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
TLG West Midlands (England)
Local Authority
Birmingham
Electoral Ward
Newtown
Westminster Constituency
Birmingham Ladywood

Supplier Information

Number of Suppliers
19
Supplier Names

Adventure Travel

Berrys Coaches (Taunton) Ltd

Chalkwell Coach Hire

Coach Events Services Ltd

First South West Ltd

Go South Coast Limited

Holmeswood Coaches Ltd

Johnsons Coach & Bus Travel

London General Transport Services Limited

Newport Transport

R.E Morris & Sons Ltd

Reading Buses

Stephensons of Essex Ltd

Dews Coaches

D&G Bus Ltd

Notts & Derby Buses

Peoplebus Ltd

Roberts Travel Group

West Midlands Travel Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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