Award

Provision of a Physical Records Management Software Solution to manage the paper-based records of GCC

GLOUCESTERSHIRE COUNTY COUNCIL

This public procurement record has 2 releases in its history.

Award

14 Mar 2022 at 08:31

Award Notice
Tender

05 Oct 2021 at 11:31

Tender Notice
Summary of the contracting process

Gloucestershire County Council is seeking a comprehensive Physical Records Management Software Solution to handle its paper-based records efficiently. The tender was published on 5th October 2021, with a closing date for submissions set for 22nd October 2021. This procurement project falls under the services category, specifically focusing on document and storage management software. The awarded contract, valued at £75,000, commenced on 8th March 2022 and is set to conclude on 8th March 2025. The procurement method utilised was an open procedure.

This opportunity presents significant potential for software firms, particularly small and medium-sized enterprises (SMEs) with expertise in document management systems. Businesses that can provide integrated solutions meeting data protection requirements and that offer user-friendly functionality may find themselves well-positioned to compete. Furthermore, those with a vision for future system integration could attract positive attention from the Council, contributing to their growth in the public sector procurement landscape.

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Notice Information

Notice Title

Provision of a Physical Records Management Software Solution to manage the paper-based records of GCC

Notice Description

Achieve a web based physical records management system which integrates successfully with all required software systems (e.g. EDRMS; O365), enables us to manage paper records in a way that meets data protection requirements and provides the tools required to demonstrate accountability, particularly through detailed audit trails and reporting functionality; Provide a system that can both meet our current business needs and technical set up and facilitates the Council's vision for records management in the future, i.e. a system that can stand alone in the short-term but can integrate with potential future systems or tools (e.g. EDRMS; O365); Provide a comprehensive and intuitive system that allows users (including front-line services), to easily access their information and carry out their functions effectively (e.g. searching; saving inputted data);

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-bc5cdd83-c17b-4416-80f8-5829ae815594
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/4deac6e9-c180-44b2-bdcd-81ffa029e147
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48311000 - Document management software package

48782000 - Storage management software package

Notice Value(s)

Tender Value
£75,000 Under £100K
Lots Value
Not specified
Awards Value
£75,000 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
14 Mar 20223 years ago
Submission Deadline
22 Oct 2021Expired
Future Notice Date
Not specified
Award Date
30 Nov 20214 years ago
Contract Period
8 Mar 2022 - 8 Mar 2025 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
GLOUCESTERSHIRE COUNTY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GLOUCESTER
Postcode
GL1 2TH
Post Town
Gloucester
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK73 Gloucestershire CC
Delivery Location
TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England)
Local Authority
Gloucester
Electoral Ward
Westgate
Westminster Constituency
Gloucester

Supplier Information

Number of Suppliers
1
Supplier Name

INTANDEM SOLUTIONS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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