Award

UKRI FM19163 Polaris House Agile Workspace

UK SHARED BUSINESS SERVICES LIMITED

This public procurement record has 3 releases in its history.

Award

07 Aug 2019 at 09:52

TenderAmendment

24 Jun 2019 at 10:46

Tender

17 Jun 2019 at 14:46

Summary of the contracting process

The UK Shared Business Services Limited is conducting a public procurement process for the project titled "UKRI FM19163 Polaris House Agile Workspace", focusing on refurbishment work. Located in Swindon, England, the procurement is currently in the award stage. Bids were required to be submitted by 5th July 2019, with the contract period starting on 15th July 2019 and concluding on 7th August 2019. The total value of the contract is £175,000, employing the open procurement method below threshold regulations. Suppliers must utilise the CCS eSourcing Portal to submit their proposals.

This tender represents a significant opportunity for businesses specialising in office refurbishment, including those involved in partitioning, finishes, joinery, and IT installations. SMEs (Small and Medium Enterprises) that excel in providing such services would be particularly well-positioned to compete effectively. Engaging in this procurement not only allows businesses to grow through successful contract acquisition but also promotes their capabilities in the public sector, potentially leading to further opportunities in similar projects.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

UKRI FM19163 Polaris House Agile Workspace

Notice Description

The final date and time for the submission of bids is Friday 5th July 2019 at 11:00AM. DO NOT apply directly to the buyer. All tender information MUST be submitted through the CCS eSourcing Portal. Brief Description of Requirement The Main Contract Works consists of the fit out of office space comprising new partitions, finishes, joinery, FFE, IT and AV installations in addition to adapting the existing services to suit the requirements to the employer. Please ensure you review all attached information to ensure a full understanding of this requirement. All attachments can be found with the RFx attachments tab within the Emptoris System. This contract will be awarded based on the evaluation criteria set out in the ITQ document. How to Apply As part of the strategic alliance between UK Shared Business Services Ltd (UK SBS) and Crown Commercial Service (CCS), UK SBS will be using the CCS eSourcing Suite for this procurement. To register on the CCS eSourcing portal please follow the details contained within the Additional Information section of this notice. If you are already registered on the CCS eSourcing portal and wish to register your interest in this opportunity please email; expressionofinterest@crowncommercial.gov.uk Your email must clearly state: * the name and reference for the procurement you wish to register for; * the name of the registered Bidder; * the name and contact details for the registered individual sending the email. Please disregard any content in this notice that requests your organisation "to apply directly to the buyer" as this unfortunately a system generated error, that is outside of the Contracting Authorities control. Additional information: DO NOT APPLY DIRECTLY TO BUYER All submissions will be assessed in accordance with the Public Contracts Regulations 2015, for procurement values that exceed Regulation 5 (Threshold amounts) Responses must be received by the date in the tender documentation; responses received outside of the deadline or not sent via the eSourcing portal will not be accepted or considered further for this opportunity. How to Register on the CCS eSourcing Suite If you have not yet registered on the eSourcing Suite, this can be done online at https://gpsesourcing.cabinetoffice.gov.uk by following the link 'Register for CCS eSourcing'. Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so. Once you have registered on the eSourcing Suite, a registered user can express an interest for a specific procurement. This is done by emailing expressionofinterest@crowncommercial.gov.uk. Your email must clearly state: * name and reference for the procurement you wish to register for; * name of the registered Bidder; * name and contact details for the registered individual sending the email. Crown Commercial Service will process the email and then enable the Bidder to access the procurement online via the e-Sourcing Suite. The registered user will receive a notification email to alert them once this has been done. The Sourcing documents can then be accessed on the eSourcing Suite at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in the Specification documents within Contracts Finder. As a user of the e-Sourcing Suite you will have access to Emptoris email messaging service which facilitates all messages sent to you and from you in relation to any specific RFX event. Please note it is your responsibility to access these emails on a regular basis to ensure you have sight of all relevant information. For technical assistance on use of the e-Sourcing Suite please contact Crown Commercial Service Helpdesk: Telephone: 0345 010 3503 Training documents to support Bidders to utilise Emptoris CCS eSourcing are available in the Contracts Finder Tender documents section. About UK Shared Business Services UK Shared Business Services Ltd (UK SBS) brings a commercial attitude to the public sector; helping our contracting authorities to improve efficiency, generate savings and modernise. Where UK SBS is not named as the Contracting Authority within the documentation, UK SBS will be acting as an agent on behalf of the Contracting Authority. Our broad range of expert services is shared by our customers. This allows our customers the freedom to focus resources on core activities; innovating and transforming their own organisations. For full details of our partne

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-bc8be9c2-adcf-46a3-93ce-538283ab74a3
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/357428b4-adea-4de6-bdbc-0dcfea3d1334
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work


CPV Codes

45453100 - Refurbishment work

Notice Value(s)

Tender Value
£175,000 £100K-£500K
Lots Value
Not specified
Awards Value
£85,504 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
7 Aug 20196 years ago
Submission Deadline
5 Jul 2019Expired
Future Notice Date
Not specified
Award Date
10 Jul 20196 years ago
Contract Period
14 Jul 2019 - 14 Aug 2019 30 days
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
UK SHARED BUSINESS SERVICES LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SWINDON
Postcode
SN2 1FF
Post Town
Swindon
Country
England

Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK71 Swindon
Delivery Location
Not specified

Local Authority
Swindon
Electoral Ward
Rodbourne Cheney
Westminster Constituency
Swindon North

Supplier Information

Number of Suppliers
1
Supplier Name

BARNWOOD SHOPFITTING

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-bc8be9c2-adcf-46a3-93ce-538283ab74a3-2019-08-07T10:52:00+01:00",
    "date": "2019-08-07T10:52:00+01:00",
    "ocid": "ocds-b5fd17-bc8be9c2-adcf-46a3-93ce-538283ab74a3",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "FM19163",
        "title": "UKRI FM19163 Polaris House Agile Workspace",
        "description": "The final date and time for the submission of bids is Friday 5th July 2019 at 11:00AM. DO NOT apply directly to the buyer. All tender information MUST be submitted through the CCS eSourcing Portal. Brief Description of Requirement The Main Contract Works consists of the fit out of office space comprising new partitions, finishes, joinery, FFE, IT and AV installations in addition to adapting the existing services to suit the requirements to the employer. Please ensure you review all attached information to ensure a full understanding of this requirement. All attachments can be found with the RFx attachments tab within the Emptoris System. This contract will be awarded based on the evaluation criteria set out in the ITQ document. How to Apply As part of the strategic alliance between UK Shared Business Services Ltd (UK SBS) and Crown Commercial Service (CCS), UK SBS will be using the CCS eSourcing Suite for this procurement. To register on the CCS eSourcing portal please follow the details contained within the Additional Information section of this notice. If you are already registered on the CCS eSourcing portal and wish to register your interest in this opportunity please email; expressionofinterest@crowncommercial.gov.uk Your email must clearly state: * the name and reference for the procurement you wish to register for; * the name of the registered Bidder; * the name and contact details for the registered individual sending the email. Please disregard any content in this notice that requests your organisation \"to apply directly to the buyer\" as this unfortunately a system generated error, that is outside of the Contracting Authorities control. Additional information: DO NOT APPLY DIRECTLY TO BUYER All submissions will be assessed in accordance with the Public Contracts Regulations 2015, for procurement values that exceed Regulation 5 (Threshold amounts) Responses must be received by the date in the tender documentation; responses received outside of the deadline or not sent via the eSourcing portal will not be accepted or considered further for this opportunity. How to Register on the CCS eSourcing Suite If you have not yet registered on the eSourcing Suite, this can be done online at https://gpsesourcing.cabinetoffice.gov.uk by following the link 'Register for CCS eSourcing'. Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so. Once you have registered on the eSourcing Suite, a registered user can express an interest for a specific procurement. This is done by emailing expressionofinterest@crowncommercial.gov.uk. Your email must clearly state: * name and reference for the procurement you wish to register for; * name of the registered Bidder; * name and contact details for the registered individual sending the email. Crown Commercial Service will process the email and then enable the Bidder to access the procurement online via the e-Sourcing Suite. The registered user will receive a notification email to alert them once this has been done. The Sourcing documents can then be accessed on the eSourcing Suite at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in the Specification documents within Contracts Finder. As a user of the e-Sourcing Suite you will have access to Emptoris email messaging service which facilitates all messages sent to you and from you in relation to any specific RFX event. Please note it is your responsibility to access these emails on a regular basis to ensure you have sight of all relevant information. For technical assistance on use of the e-Sourcing Suite please contact Crown Commercial Service Helpdesk: Telephone: 0345 010 3503 Training documents to support Bidders to utilise Emptoris CCS eSourcing are available in the Contracts Finder Tender documents section. About UK Shared Business Services UK Shared Business Services Ltd (UK SBS) brings a commercial attitude to the public sector; helping our contracting authorities to improve efficiency, generate savings and modernise. Where UK SBS is not named as the Contracting Authority within the documentation, UK SBS will be acting as an agent on behalf of the Contracting Authority. Our broad range of expert services is shared by our customers. This allows our customers the freedom to focus resources on core activities; innovating and transforming their own organisations. For full details of our partne",
        "datePublished": "2019-06-17T15:46:50+01:00",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "45453100",
            "description": "Refurbishment work"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "postalCode": "SN2 1ET"
                    },
                    {
                        "postalCode": "SN2 1ET"
                    },
                    {
                        "postalCode": "SN2 1ET"
                    }
                ]
            }
        ],
        "value": {
            "amount": 175000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure (below threshold)",
        "tenderPeriod": {
            "endDate": "2019-07-05T23:59:59+01:00"
        },
        "contractPeriod": {
            "startDate": "2019-07-15T00:00:00+01:00",
            "endDate": "2019-08-07T23:59:59+01:00"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/6b5a9786-99df-4985-b9a5-8e75b018c9ae",
                "datePublished": "2019-06-24T11:46:18+01:00",
                "format": "text/html",
                "language": "en"
            },
            {
                "id": "2",
                "documentType": "biddingDocuments",
                "description": "Bidder - Logging into Emptoris for the first time",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/cfedd914-fbac-4bc5-94a9-da5b5b97013e",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "3",
                "documentType": "biddingDocuments",
                "description": "Bidder Training",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/f75da674-7d78-4a9c-8c48-a7c171a130cd",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "4",
                "documentType": "technicalSpecifications",
                "description": "Appendix B - Pre-Construction Information",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/6a5acfe6-bb03-4f28-abc9-36a1a26466fb",
                "format": "application/zip"
            },
            {
                "id": "5",
                "documentType": "technicalSpecifications",
                "description": "Appendix C - Employers Requirement CDP",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/dfc3ea2e-ab65-4d98-bdb4-803c9d6eef5d",
                "format": "application/zip"
            },
            {
                "id": "6",
                "documentType": "technicalSpecifications",
                "description": "Appendix D - Site Information",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/a78f9044-54d4-4a82-a03a-b76fe88f0e4f",
                "format": "application/zip"
            },
            {
                "id": "7",
                "documentType": "technicalSpecifications",
                "description": "FM19163 UKRI Polaris House Agile Workspace Invitation to Quote ITQQ",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/5fb5dfd6-dced-4210-8892-f76b2a9ed7ae",
                "format": "application/pdf"
            },
            {
                "id": "8",
                "documentType": "technicalSpecifications",
                "description": "FM19163 UKRI Polaris House Agile Workspace Invitation to Quote ITQ",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/f676e88e-5cd9-4218-b8de-5483451d5859",
                "format": "application/pdf"
            },
            {
                "id": "9",
                "documentType": "biddingDocuments",
                "description": "CCS Emptoris eSourcing Portal",
                "url": "https://gpsesourcing.cabinetoffice.gov.uk"
            },
            {
                "id": "10",
                "documentType": "technicalSpecifications",
                "description": "FM19163 UKRI Polaris House Agile Workspace Invitation to Quote ITQ V2",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/2b8ba03c-3cdf-49c4-96fe-19e2324bf9bc",
                "format": "application/pdf"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/dXGP288m",
            "name": "UK SHARED BUSINESS SERVICES LIMITED",
            "identifier": {
                "legalName": "UK SHARED BUSINESS SERVICES LIMITED",
                "scheme": "GB-SRS",
                "id": "sid4gov.cabinetoffice.gov.uk/dXGP288m"
            },
            "address": {
                "streetAddress": "North Star House",
                "locality": "SWINDON",
                "postalCode": "SN21FF",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Nicola Turner",
                "email": "fmprocurement@uksbs.co.uk",
                "telephone": "01793 867005"
            },
            "details": {
                "url": "http://www.uksbs.co.uk"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-COH-01031429",
            "name": "Barnwood Shopfitting Ltd",
            "identifier": {
                "legalName": "Barnwood Shopfitting Ltd",
                "scheme": "GB-COH",
                "id": "01031429"
            },
            "address": {
                "streetAddress": "203 Barnwood Road Barnwood Gloucester GL2 0PQ"
            },
            "details": {
                "scale": "sme",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/dXGP288m",
        "name": "UK SHARED BUSINESS SERVICES LIMITED"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-bc8be9c2-adcf-46a3-93ce-538283ab74a3-1",
            "status": "active",
            "date": "2019-07-11T00:00:00+01:00",
            "datePublished": "2019-08-07T10:52:00+01:00",
            "value": {
                "amount": 85504.07,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-COH-01031429",
                    "name": "Barnwood Shopfitting Ltd"
                }
            ],
            "contractPeriod": {
                "startDate": "2019-07-15T00:00:00+01:00",
                "endDate": "2019-08-14T23:59:59+01:00"
            },
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/357428b4-adea-4de6-bdbc-0dcfea3d1334",
                    "datePublished": "2019-08-07T10:52:00+01:00",
                    "format": "text/html",
                    "language": "en"
                },
                {
                    "id": "2",
                    "documentType": "biddingDocuments",
                    "description": "Bidder - Logging into Emptoris for the first time",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/cfedd914-fbac-4bc5-94a9-da5b5b97013e",
                    "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
                },
                {
                    "id": "3",
                    "documentType": "biddingDocuments",
                    "description": "Bidder Training",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/f75da674-7d78-4a9c-8c48-a7c171a130cd",
                    "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
                },
                {
                    "id": "4",
                    "documentType": "technicalSpecifications",
                    "description": "Appendix B - Pre-Construction Information",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/6a5acfe6-bb03-4f28-abc9-36a1a26466fb",
                    "format": "application/zip"
                },
                {
                    "id": "5",
                    "documentType": "technicalSpecifications",
                    "description": "Appendix C - Employers Requirement CDP",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/dfc3ea2e-ab65-4d98-bdb4-803c9d6eef5d",
                    "format": "application/zip"
                },
                {
                    "id": "6",
                    "documentType": "technicalSpecifications",
                    "description": "Appendix D - Site Information",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/a78f9044-54d4-4a82-a03a-b76fe88f0e4f",
                    "format": "application/zip"
                },
                {
                    "id": "7",
                    "documentType": "technicalSpecifications",
                    "description": "FM19163 UKRI Polaris House Agile Workspace Invitation to Quote ITQQ",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/5fb5dfd6-dced-4210-8892-f76b2a9ed7ae",
                    "format": "application/pdf"
                },
                {
                    "id": "8",
                    "documentType": "technicalSpecifications",
                    "description": "FM19163 UKRI Polaris House Agile Workspace Invitation to Quote ITQ V2",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/2b8ba03c-3cdf-49c4-96fe-19e2324bf9bc",
                    "format": "application/pdf"
                },
                {
                    "id": "9",
                    "documentType": "biddingDocuments",
                    "description": "CCS Emptoris eSourcing Portal",
                    "url": "https://gpsesourcing.cabinetoffice.gov.uk"
                }
            ]
        }
    ]
}