Award

George Mitchell School ~ Tender for Cleaning Services

THE LITMUS PARTNERSHIP LTD

This public procurement record has 3 releases in its history.

Award

20 Feb 2019 at 10:17

Award Notice
TenderAmendment

03 Oct 2018 at 12:59

Tender Notice
Tender

11 Sep 2018 at 09:35

Tender Notice
Summary of the contracting process

The George Mitchell School, located in Leyton, is seeking a supplier for cleaning services through a selective procurement process. This contract, valued at £615,000, is part of a three-year agreement commencing on 1 February 2019 and expiring on 31 January 2022, with the possibility of a two-year extension. The deadline for submitting the Selection Questionnaire was 12 October 2018, prompting potential suppliers to express their interest via email to The Litmus Partnership Ltd. The tender aims to assure high-quality cleaning standards within the school environment for almost 1,000 pupils across Early Years, Primary, and Secondary phases.

This tender presents a significant opportunity for businesses specializing in cleaning services, particularly those that can demonstrate innovation, new equipment, and effective cleaning methods adhering to BICSc standards. Small and medium-sized enterprises (SMEs) would particularly benefit from participating in this process, given the emphasis on service quality and the requirement for proactive contract management. Suppliers capable of adapting to the evolving needs of educational institutions will find this tender well-suited to fostering business growth and expanding their service portfolios.

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Notice Information

Notice Title

George Mitchell School ~ Tender for Cleaning Services

Notice Description

The successful Supplier will be required to provide cleaning services at George Mitchell School. George Mitchell School is a popular and successful all-through school educating children across 3 phases: Early Years, Primary and Secondary. We have almost 1 000 children from nursery age to year 11. Being an all-through school gives us great opportunities to tailor our curriculum and provision to the needs of every child and we are continuously looking at ways to stretch and challenge our students. The new secondary school was opened in October 2017 and the new primary school is scheduled for occupation 31.10.2018. The tender project is seeking to appoint a Supplier whose initiative and innovation will be welcomed for the provision of cleaning services within the school facilities. The high quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff. The basis and rationale that the Client requires the successful Supplier to operate to at all times, is being able to provide a school that is fit for purpose and that the Supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the tender specification. The contract being tendered is for 3 years in duration from 1.2.2019 until 31.1.2022 with the option to extend upon agreement with the Client for a further 2-year period. The contract will be fixed price in nature, with the Supplier invoicing the Client for one-twelfth of the annual cost on a monthly basis. It should be noted that the successful Supplier will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term. At present there are 14 cleaning staff employed at this school where the structure is: - 2 supervisors, - 12 cleaning staff. Please note the above structure and costs relate to the current cleaning provision, where as noted above the school will be in 2 buildings from the start of this contract which is a different arrangement to current, as they are waiting to move into the new Primary building. The current incumbent contractor is Atlas Cleaning. There are incumbent members of cleaning staff who are members of the LGPS. The annual value of the current contract is 123 000 GBP. Additional information: Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number. The Selection Questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/george_mitchell_school The closing date for receipt of the Selection Questionnaire is 16.10.2018 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-bcd6c0a2-e601-4a29-8356-df9b47511e08
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/de73d5aa-68e0-44b2-9ec2-97be141d6d1b
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90919300 - School cleaning services

Notice Value(s)

Tender Value
£615,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
20 Feb 20197 years ago
Submission Deadline
16 Oct 2018Expired
Future Notice Date
Not specified
Award Date
31 Jan 20197 years ago
Contract Period
1 Feb 2019 - 31 Jan 2024 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE LITMUS PARTNERSHIP LTD
Contact Name
The Litmus Partnership
Contact Email
pqq@litmuspartnership.co.uk
Contact Phone
Not specified

Buyer Location

Locality
LEYTON
Postcode
E10 5DN
Post Town
East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI5 Outer London - East and North East
Small Region (ITL 3)
TLI53 Redbridge and Waltham Forest
Delivery Location
Not specified
Local Authority
Waltham Forest
Electoral Ward
Leyton
Westminster Constituency
Leyton and Wanstead

Supplier Information

Number of Suppliers
1
Supplier Name

N/A

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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