Tender

Open Space Management

BISHOPSTOKE PARISH COUNCIL

This public procurement record has 1 release in its history.

Tender

05 Oct 2021 at 10:56

Tender Notice
Summary of the contracting process

The Bishopstoke Parish Council is seeking tenders for the "Open Space Management" contract aimed at maintaining public open spaces, including play areas, allotments, and the Cemetery, located in Bishopstoke, UK. This procurement process is currently in the Tender stage, with submissions due by 8 December 2021. The contract has an estimated total value of £40,000 and is set to commence on 1 April 2022, concluding on 31 March 2025. The tender follows an open procurement method, specifically an open procedure below the threshold.

This opportunity is ideal for businesses specialising in grounds maintenance services, particularly small and medium enterprises (SMEs) that can handle both routine maintenance and one-off jobs. Companies that can demonstrate relevant experience, possess necessary certifications and insurance, and have the capacity to manage potential additions to the contract will be particularly well-suited to compete. The contract also encourages bidders to provide detailed cost-breakdowns and references, creating an opportunity for established services to showcase their expertise while contributing to community well-being.

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Notice Information

Notice Title

Open Space Management

Notice Description

The contract is to maintain Bishopstoke Parish Council's open spaces, including play areas, the Cemetery, allotments and general open space. During the course of the contract, there will be additions to the contract that the Council will expect the winning company to also maintain. From time to time there may be specific, one-off jobs, such as clearing small fallen trees in the Cemetery, and it is anticipated that those would also be undertaken by the winning company and charged individually as they are completed at the same rates as those that form the initial contract. Details of the areas to be included in the contract, and the required work for each area, are supplied in the following pages. A breakdown of costs is required, including: cost per grass cutting visit at each site; hourly rate for leaf clearance; cost per weedkilling visit at each site and cost per litter picking visit at each site. Associated costs such as disposal of grass, leaves or litter should also be provided. It should be noted that all areas covered by the contract receive significant use by residents, in particular, children and the elderly. Procedures for ensuring their safety, as well as that of employees, during any work carried out for the Council are essential. List of items to be provided by applicants * A letter introducing the company. * Cost per year to the Parish Council of the contract as a whole excluding VAT, for each of the three initial years of the contract, and an indication of future costs should the contract be extended. * A breakdown of costs covering the rate for each job at each site, including associated costs such as off-site disposal of grass, and an hourly rate for each type of work. * Copies of all relevant and necessary licences and certificates. * Copies of all necessary insurance documents, including the value of Public Liability insurance held. * Current relevant staff numbers, including any specific qualifications (e.g. chainsaw licence holder) and indicating if any further people would be employed should the contract be awarded. * A current relevant equipment list indicating any equipment that would be purchased should the contract be awarded. Particular attention should be paid to highlighting any rechargeable electric equipment. * Company details - including but not limited to how long the company has been in operation. * Account details. * Examples of current and previous work, including contact details for at least two references to be taken up. * An indication of willingness to take on the potential additions to the contract. * Details of any of the possible ad hoc jobs the company is unwilling or unable to undertake. * Any further information the company feels would be relevant to the bid. A full specification is available on the Council website or by contacting the clerk. Applicants should send their bids to the Council office or by email to the Clerk.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-bd1ae2f4-3d6e-4211-bf40-fc17db37e771
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/c99cbd01-375d-4aa1-9ecf-fdaf553b9969
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

CPV Codes

77314000 - Grounds maintenance services

Notice Value(s)

Tender Value
£40,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
5 Oct 20214 years ago
Submission Deadline
8 Dec 2021Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Mar 2022 - 31 Mar 2025 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BISHOPSTOKE PARISH COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BISHOPSTOKE
Postcode
SO50 6LQ
Post Town
Southampton
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ35 South Hampshire
Delivery Location
Not specified
Local Authority
Eastleigh
Electoral Ward
Bishopstoke
Westminster Constituency
Eastleigh

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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