Tender

Local Exhaust Ventilation (LEV) System Maintenance

THE UNIVERSITY OF BIRMINGHAM

This public procurement record has 2 releases in its history.

TenderAmendment

21 Feb 2022 at 15:17

Tender Notice
Tender

18 Feb 2022 at 12:48

Tender Notice
Summary of the contracting process

The University of Birmingham is seeking competitive tenders for a long-term contract regarding the maintenance of Local Exhaust Ventilation (LEV) systems. The tender, titled "Local Exhaust Ventilation (LEV) System Maintenance," is classified under services, specifically focusing on repair and maintenance services. This open procurement process is currently in the tender stage, with submissions due by 21 March 2022. The contract is valued at £720,000 and will commence on 30 April 2022, lasting until 29 April 2025. The service location is in Edgbaston, Birmingham, with the postal code B15 2TT.

This contract presents significant opportunities for businesses specialising in HVAC systems, facility management, and maintenance services. Companies with expertise in handling complex ventilation systems, as well as those capable of conducting regular maintenance inspections and providing detailed reporting, would be well-suited to compete. Additionally, businesses that can scale operations to accommodate the anticipated growth, such as the upcoming construction phase of the Molecular Sciences building which may require extensive LEV system maintenance, could find this tender particularly advantageous for future contract expansion.

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Notice Information

Notice Title

Local Exhaust Ventilation (LEV) System Maintenance

Notice Description

The University of Birmingham (referred to as the "Employer" for the purposes of consistency) wishes to enter into a long-term contract (the "Contract") for the provision of Local Exhaust Ventilation (LEV) System Maintenance which will ensure that its LEV systems are maintained and repaired to the highest quality standards. Accordingly, the Employer is seeking competitive Tenders from suitably qualified contractors in response to this Invitation to Tender ("ITT") with a view to awarding a Contract to a single Contractor. Exclusions The Contract will not include the following: - * The Thorough Examination and Testing of any LEV Systems. This inspection service is sourced via an independent supplier procured through a separate contract. Inclusions The contract will include the following: - * Maintenance inspections of circa. 105 Supply Air Handling Units (sAHUs) including the replacement of filters, drive belts and the resetting of any associated air flow alarms. * Maintenance inspections of circa. 240 Constant Air Volume (CAV) Ducted Fume Cupboards (DFC) and the resetting of any associated air flow alarms. * Maintenance inspections of circa. 50 Variable Air Volume (VAV) DFCs and the resetting of any associated air flow alarms. * Maintenance inspections of circa. 145 Extraction Fans (EF) including the replacement of associated drive belts. * Maintenance inspections of 6 Strobic EFs. * Maintenance inspections of circa. 135 non-fume cupboard LEV Systems, ranging from desk top solder fume extracts to complex, high volume, multi hood systems. * Producing of reports detailing all actions performed and any comments or recommendations made during each Maintenance Visit, for each piece of equipment, and uploading of the report to the UoBs Prime Database. * Re-labelling of sAHUs, FCs and EFs as one FC System. * Communicating with UoBs BEMS Team prior to, during and post maintenance inspection works. Potential Additional Value The UoB is currently in the construction phase of Molecular Sciences - Building 1490. This building will house circa. 173 VAV DFCs, 232 non-fume cupboard LEVs and 16 Extract fans. It should be noted that this building may require LEV System Maintenance within the duration of this contract. It is possible that this addition could double the value of this contract going forward. The Price for the provision of the Contract shall be as set out as in Appendix 2 (Building, asset and contract maintenance costs spreadsheet). In addition to this a Schedule of Rates as set out in Schedule 3 must be completed. These 2 documents will form part of the Contract between the Parties. The premises which are included in the overall scope of the Contract comprises those listed in Appendix 2 (Building, asset and contract maintenance costs spreadsheet). Subject to the provisions of the Framework Agreements, the University will initially put in place an Additional information: All correspondence should go via the University's In-Tend website. Your tender documents and information must be submitted via In-Tend by the date and time specified; www.in-tendhost.co.uk/universityofbirmingham/aspx/Home Scoring to assess the tenderers information is "pre-loaded" onto the In-Tend system. Therefore, you must make sure you complete all elements. Key information for this tender is published on In-tend This notice has also been published on Find a Tender service.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-bd211419-f035-44a5-9bb6-c8c19c5191d5
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/1356ca6e-0ad5-4ea1-be3e-4442c13b51ef
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

50 - Repair and maintenance services

CPV Codes

39141500 - Fume cupboards

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
£720,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
21 Feb 20224 years ago
Submission Deadline
21 Mar 2022Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
29 Apr 2022 - 29 Apr 2025 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE UNIVERSITY OF BIRMINGHAM
Contact Name
Ben Marshall
Contact Email
b.marshall@bham.ac.uk
Contact Phone
Not specified

Buyer Location

Locality
EDGBASTON
Postcode
B15 2TT
Post Town
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
Not specified
Local Authority
Birmingham
Electoral Ward
Edgbaston
Westminster Constituency
Birmingham Edgbaston

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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