Award

Committee Management System ITT

BURNLEY BOROUGH COUNCIL

This public procurement record has 3 releases in its history.

Award

23 Nov 2017 at 14:45

Award Notice
TenderAmendment

23 Nov 2017 at 14:32

Tender Notice
Tender

18 Nov 2016 at 20:16

Tender Notice
Summary of the contracting process

BURNLEY BOROUGH COUNCIL is seeking to modernise its Committee Management System through an open tender process, titled "Committee Management System ITT". The procurement is classified under the software package and information systems category and targets the North West region of the United Kingdom. The tender period concluded on 5th July 2016, with a contract period spanning from 15th August 2016 to 14th August 2023. The total estimated contract value is £10,000. This initiative aims to enhance the efficiency and transparency of the Council’s decision-making process, utilising a software solution capable of integrating with existing Microsoft Office products and supporting a paperless environment.

This tender presents significant opportunities for small and medium-sized enterprises (SMEs) specialising in software development and information systems. Businesses that are adept in creating user-friendly applications that facilitate document management and meeting scheduling would be particularly well-suited to compete for this contract. The emphasis on creating a flexible, accessible solution encourages innovation among bidders, especially those focusing on technologies that promote transparency and streamline bureaucratic processes for public sector clients.

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Notice Information

Notice Title

Committee Management System ITT

Notice Description

The administration and control of the Council's democratic framework and decision making process is currently reliant upon manual processes. The Council recognises the need to modernise existing arrangements to enable more effective and efficient ways of working that will also bring further transparency to a more accessible Council decision making process. The Council is therefore looking for a software solution that will enable it to achieve this. The functionality provided must be able to incorporate democratic processes, streamline them and be flexible to respond to any and all future changes, either required by the Council or through changes in legislation with regards to the democratic decision making process. The software solution will be required to have appropriate database administration routines, system security and back up/ recovery procedures. The software solution will be required, as a minimum, to run in a Windows 7 environment and be able to integrate with Microsoft Office products including SharePoint. The Council is committed to working towards a paperless environment and to using technology to facilitate such improvements. The proposed solution must be able to support the use of tablets and enable the downloading/ viewing of agenda's and reports etc. via an app. The main requirement is to provide an effective and efficient alternative to the current processes for collating and publishing Council reports, scheduling and managing meetings and publishing subsequent minutes and actions/ decisions. This information should also be made more readily accessible to users and be available 24 hours a day 365 days a year. As a minimum the solution must provide; * Provision for the creation, circulation and version control of draft documents and all associated items in the preparation of meeting agenda, reports and minutes by assigned Officers. Taking said information to a signed off (final) state ready for publication. * Collation and web based publishing of (final) meeting agendas, reports, minutes and supporting documentation that can be accessed via a tablet device. NB the provision of tablet devices etc. is outside the scope of this tender * The ability to produce and edit a meeting diary (calendar) for all public, formal, internal and outside body meetings and training events. With email notifications of invitations and deadlines; and an internal and external subscription facility * Facility to record, notify and publish the notice of key decisions and private meetings, urgent key decisions, delegated decisions and individual Executive member decisions * Facility to record and publish member declarations and Register of Interests, attendance at meetings, Councillors information and the Council's political make up * A comprehensive and searchable database of meeting agenda, reports, minutes, decisions and the ability to seamlessly access legacy documents and information Additional information: Please note that the lowest value figure relates to an estimate of annual cost.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-be474551-adc9-11e6-9901-0019b9f3037b
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/fe68052e-b01f-44de-9c53-733a56b8d83f
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£10,000 Under £100K
Lots Value
Not specified
Awards Value
£103,000 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
23 Nov 20178 years ago
Submission Deadline
5 Jul 2016Expired
Future Notice Date
Not specified
Award Date
25 Sep 20169 years ago
Contract Period
2 Oct 2016 - 21 Sep 2023 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BURNLEY BOROUGH COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BURNLEY
Postcode
BB11 9SA
Post Town
Blackburn
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD4 Lancashire
Small Region (ITL 3)
TLD46 East Lancashire
Delivery Location
TLD North West (England)
Local Authority
Burnley
Electoral Ward
Daneshouse with Stoneyholme
Westminster Constituency
Burnley

Supplier Information

Number of Suppliers
1
Supplier Name

MODERN MINDSET

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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