Tender

KMPT Grounds and Gardens Maintenance Service

KENT AND MEDWAY NHS AND SOCIAL CARE PARTNERSHIP TRUST

This public procurement record has 1 release in its history.

Tender

01 Oct 2024 at 18:06

Tender Notice
Summary of the contracting process

Kent and Medway NHS and Social Care Partnership Trust (KMPT) is inviting tenders for comprehensive Grounds and Gardens maintenance services across its sites. This procurement, categorised under planting and maintenance services of green areas (CPV: 77310000), encompasses tasks like grass cutting, shrub maintenance, and tree surveys. The maintenance services must meet the standards of the Care Quality Commission (CQC), with the contract commencing on 16th January 2025 and initially spanning five years, ending on 15th January 2030, with a potential two-year extension. The procurement follows an open procedure per the UK Public Contract Regulations 2015, and the tender submission deadline is set for 11th November 2024 at 12:00 PM.

This tender offers significant opportunities for businesses specialising in grounds and gardens maintenance, particularly small and medium-sized enterprises (SMEs). With a total estimated contract value of £630,000 over the potential seven-year duration, businesses can gain a substantial foothold in the public sector, enhancing their portfolio by maintaining high-standard environments for patients, visitors, and staff in key urban centres across Kent and Medway. The open procedure welcomes all qualified vendors to demonstrate their capacity for delivering improved services and value for money, making it an ideal opportunity for skilled service providers aiming to expand their reach and expertise in the healthcare sector's support services.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

KMPT Grounds and Gardens Maintenance Service

Notice Description

Kent and Medway NHS and Social Care Partnership Trust (KMPT) is inviting tenders for the provision of a fully inclusive Grounds and Gardens maintenance service across the Trust's sites. KMPT is a large Mental Health NHS Trust, providing a full range of adult mental health and learning disability services to our local population of 1.8 million people across Kent and Medway, as well as specialist services for adults in Sussex and Surrey. Our services are predominantly provided around key urban centres including Maidstone, Medway and Canterbury, but we provide a range of services in community locations, reflecting the urban and rural mix of the area. Each year we care for over 2,000 people in our hospitals and 54,000 people in the community. The Trust is seeking to work collaboratively with a Supplier of grounds and gardens maintenance services to achieve our ambitions in making a 'cared for environment' and help us meet user expectations. The Supplier will be expected to deliver improvements to service delivery and value for money over the life of the contract. The contracted Supplier will be required to ensure that all sites are to be maintained to a high standard for our patients, visitors and staff to reflect the requirements of the client, the care quality commission (CQC) and NHS Patient lead assessments of the care environment (PLACE). Core tasks will include, but not be limited to, * Grass cutting * Shrub/herbaceous bed maintenance * Hedge maintenance * Cleaning of grounds, pathways free of moss * Court yard works (TBD) Periodic tasks will include, but not be limited to: * Grass edging * Tree surveys and tree works resulting from surveys * Young tree maintenance * Replacement of shrubs and plants Full details of the contract scope are set out within the Specification document. The estimated contract value per annum is approximately PS90,000. The Commencement Date for the delivery of the services is scheduled to be on 16th January 2025 at 00:00 hours. The Contract will be awarded for an initial period of five (5) years until midnight of the 15th January 2030, with an option to extend for an additional period or periods up to maximum of two (2) years), subject to performance and the absolute discretion of the Trust. The duration of the Contract shall be no longer than seven (7) years in total. The Trust is procuring this contract following the Open Procedure under the UK Public Contract Regulations 2015 and the Trust's Standing Financial Instructions. The Trust will be awarding one Contract for the provision of all services detailed in the Specification. The procurement documents and further details about the opportunity are available for unrestricted and full direct access, free of charge, via the Health Family Single eCommercial System (https://health-family.force.com/s/Welcome). Additional information: The tender process, including the submission of completed tenders, must be submitted through the Health Family Single eCommercial System, details of which can be found at https://health-family.force.com/s/Welcome. Should Tenderers have any queries, or having problems using the portal, they should contact Helpdesk at: Phone: 0800 9956035 E-mail: support-health@atamis.co.uk The Contract will be awarded for a period of an initial five (5) years until midnight of the 15/01/2030, with an option to extend for a further period or periods up to a maximum of two (2) years, subject to performance and the absolute discretion of the Trust. The duration of this Contract shall be no longer than seven (7) years in total. The 'Value of Contract' in this notice represents the Trust's estimate of the total value of the contract opportunity over the entire contract period including any possible extensions (7 years in total). The Trust does not guarantee any volume or value associated with this Notice. The Invitation to Tender (ITT) document contains the mandatory selection criteria which must be met by the potential candidates. The Trust expressly reserves the right: i. not to award any contract as a result of the procurement process commenced by publication of this notice; ii. to make whatever changes it may see fit to the content and structure of the requirements during the tender phase; and in no circumstances will be liable for any costs incurred by the candidates. Further information about the contract opportunity can be found in the tender document set which will be made available via the portal to bidders registering their interest in this procurement.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-bf33999c-5a64-44e7-9e4d-caa3146fb719
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/40ef4e97-f9b1-41d9-b4e0-a379d4eb627f
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

CPV Codes

77211500 - Tree-maintenance services

77310000 - Planting and maintenance services of green areas

77311000 - Ornamental and pleasure gardens maintenance services

77312000 - Weed-clearance services

77314000 - Grounds maintenance services

77330000 - Floral-display services

77340000 - Tree pruning and hedge trimming

Notice Value(s)

Tender Value
£630,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
1 Oct 20241 years ago
Submission Deadline
11 Nov 2024Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
16 Jan 2025 - 15 Jan 2032 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
KENT AND MEDWAY NHS AND SOCIAL CARE PARTNERSHIP TRUST
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
AYLESFORD
Postcode
ME20 6WT
Post Town
Rochester
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ4 Kent
Small Region (ITL 3)
TLJ46 West Kent
Delivery Location
TLJ South East (England)
Local Authority
Tonbridge and Malling
Electoral Ward
Larkfield
Westminster Constituency
Chatham and Aylesford

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-bf33999c-5a64-44e7-9e4d-caa3146fb719-2024-10-01T19:06:17+01:00",
    "date": "2024-10-01T19:06:17+01:00",
    "ocid": "ocds-b5fd17-bf33999c-5a64-44e7-9e4d-caa3146fb719",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "CF-2625800D0O000000rwimUAA",
        "title": "KMPT Grounds and Gardens Maintenance Service",
        "description": "Kent and Medway NHS and Social Care Partnership Trust (KMPT) is inviting tenders for the provision of a fully inclusive Grounds and Gardens maintenance service across the Trust's sites. KMPT is a large Mental Health NHS Trust, providing a full range of adult mental health and learning disability services to our local population of 1.8 million people across Kent and Medway, as well as specialist services for adults in Sussex and Surrey. Our services are predominantly provided around key urban centres including Maidstone, Medway and Canterbury, but we provide a range of services in community locations, reflecting the urban and rural mix of the area. Each year we care for over 2,000 people in our hospitals and 54,000 people in the community. The Trust is seeking to work collaboratively with a Supplier of grounds and gardens maintenance services to achieve our ambitions in making a 'cared for environment' and help us meet user expectations. The Supplier will be expected to deliver improvements to service delivery and value for money over the life of the contract. The contracted Supplier will be required to ensure that all sites are to be maintained to a high standard for our patients, visitors and staff to reflect the requirements of the client, the care quality commission (CQC) and NHS Patient lead assessments of the care environment (PLACE). Core tasks will include, but not be limited to, * Grass cutting * Shrub/herbaceous bed maintenance * Hedge maintenance * Cleaning of grounds, pathways free of moss * Court yard works (TBD) Periodic tasks will include, but not be limited to: * Grass edging * Tree surveys and tree works resulting from surveys * Young tree maintenance * Replacement of shrubs and plants Full details of the contract scope are set out within the Specification document. The estimated contract value per annum is approximately PS90,000. The Commencement Date for the delivery of the services is scheduled to be on 16th January 2025 at 00:00 hours. The Contract will be awarded for an initial period of five (5) years until midnight of the 15th January 2030, with an option to extend for an additional period or periods up to maximum of two (2) years), subject to performance and the absolute discretion of the Trust. The duration of the Contract shall be no longer than seven (7) years in total. The Trust is procuring this contract following the Open Procedure under the UK Public Contract Regulations 2015 and the Trust's Standing Financial Instructions. The Trust will be awarding one Contract for the provision of all services detailed in the Specification. The procurement documents and further details about the opportunity are available for unrestricted and full direct access, free of charge, via the Health Family Single eCommercial System (https://health-family.force.com/s/Welcome). Additional information: The tender process, including the submission of completed tenders, must be submitted through the Health Family Single eCommercial System, details of which can be found at https://health-family.force.com/s/Welcome. Should Tenderers have any queries, or having problems using the portal, they should contact Helpdesk at: Phone: 0800 9956035 E-mail: support-health@atamis.co.uk The Contract will be awarded for a period of an initial five (5) years until midnight of the 15/01/2030, with an option to extend for a further period or periods up to a maximum of two (2) years, subject to performance and the absolute discretion of the Trust. The duration of this Contract shall be no longer than seven (7) years in total. The 'Value of Contract' in this notice represents the Trust's estimate of the total value of the contract opportunity over the entire contract period including any possible extensions (7 years in total). The Trust does not guarantee any volume or value associated with this Notice. The Invitation to Tender (ITT) document contains the mandatory selection criteria which must be met by the potential candidates. The Trust expressly reserves the right: i. not to award any contract as a result of the procurement process commenced by publication of this notice; ii. to make whatever changes it may see fit to the content and structure of the requirements during the tender phase; and in no circumstances will be liable for any costs incurred by the candidates. Further information about the contract opportunity can be found in the tender document set which will be made available via the portal to bidders registering their interest in this procurement.",
        "datePublished": "2024-10-01T19:06:17+01:00",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "77310000",
            "description": "Planting and maintenance services of green areas"
        },
        "additionalClassifications": [
            {
                "scheme": "CPV",
                "id": "77314000",
                "description": "Grounds maintenance services"
            },
            {
                "scheme": "CPV",
                "id": "77340000",
                "description": "Tree pruning and hedge trimming"
            },
            {
                "scheme": "CPV",
                "id": "77312000",
                "description": "Weed-clearance services"
            },
            {
                "scheme": "CPV",
                "id": "77311000",
                "description": "Ornamental and pleasure gardens maintenance services"
            },
            {
                "scheme": "CPV",
                "id": "77330000",
                "description": "Floral-display services"
            },
            {
                "scheme": "CPV",
                "id": "77211500",
                "description": "Tree-maintenance services"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "postalCode": "ME20 6WT"
                    },
                    {
                        "region": "South East",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "value": {
            "amount": 630000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure (above threshold)",
        "tenderPeriod": {
            "endDate": "2024-11-11T12:00:00Z"
        },
        "contractPeriod": {
            "startDate": "2025-01-16T00:00:00Z",
            "endDate": "2032-01-15T23:59:59Z"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/40ef4e97-f9b1-41d9-b4e0-a379d4eb627f",
                "datePublished": "2024-10-01T19:06:17+01:00",
                "format": "text/html",
                "language": "en"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-CFS-229135",
            "name": "Kent and Medway NHS and Social Care Partnership Trust",
            "identifier": {
                "legalName": "Kent and Medway NHS and Social Care Partnership Trust"
            },
            "address": {
                "streetAddress": "Kent and Medway NHS and Social Care Partnership Trust Magnitude, New Hythe Lane",
                "locality": "Aylesford",
                "postalCode": "ME20 6WT",
                "countryName": "GB"
            },
            "contactPoint": {
                "name": "Procurement Team",
                "email": "kmpt.procurement@nhs.net"
            },
            "roles": [
                "buyer"
            ]
        }
    ],
    "buyer": {
        "id": "GB-CFS-229135",
        "name": "Kent and Medway NHS and Social Care Partnership Trust"
    }
}