Award

Provision Of Electoral Print Services in Buckinghamshire

BUCKINGHAMSHIRE COUNCIL

This public procurement record has 1 release in its history.

Award

14 Apr 2022 at 14:55

Award Notice
Summary of the contracting process

The Buckinghamshire Council has awarded a contract titled "Provision Of Electoral Print Services in Buckinghamshire" aimed at providing essential printing and postage services for electoral registration correspondence, as well as election materials such as poll cards and ballot papers. This contract falls under the services category, specifically concerning electoral forms and postal services, with a total contract value of £3,212,433. The contract commenced on 1st May 2022 and is set to end on 30th April 2029, with potential extensions available. The tender process was conducted using the Crown Commercial Service's Postal Goods, Services and Solutions Framework, and was completed with the award notice published on 4th May 2022.

This tender presents a significant opportunity for businesses specialising in printing and postal services, especially those with experience in producing electoral materials compliant with regulation standards. Companies that can demonstrate reliability in data transfer and secure processing of sensitive electoral documents will find themselves well-positioned to compete in this sector. Small and medium-sized enterprises (SMEs) may particularly benefit from this contract, given the specified requirements for easy-to-use data transfer methods and adherence to strict electoral guidelines.

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Notice Information

Notice Title

Provision Of Electoral Print Services in Buckinghamshire

Notice Description

Buckinghamshire Council are using Crown Commercial Service Postal Goods, Services and Solutions Framework number RM6017, Lot 7 (Hybrid Mail, Digital and Transformational Communications) to retender the Provision of Electoral Print Services in Buckinghamshire. Buckinghamshire Council is seeking the provision of a contract for the daily printing and postage of electoral registration correspondence, and the production, printing and postage of election materials including: poll cards, postal votes, ballot papers and count documents for all elections and referendums during the contract period. The daily printing and postage of electoral registration correspondence would require the provision of a secure, reliable and easy to use data transfer method between the Electoral Registration Officer (ERO) and provider for proofing, printing and timely despatch of correspondence on behalf of the ERO. A4, A3, single page and multi-page printing, enclosing and postage is required. Reply envelopes are required to be sent for certain letters. Letters must conform to the Electoral Commission standards and requirements. The production, printing, enclosing and postage of all election documents must conform to the relevant election legislation and guidance from the Electoral Commission including the prescribed format and requirements of poll cards, postal votes and ballot papers. Previous experience of producing election materials is essential. A secure, reliable and easy to use data transfer process is required for exchanging data and proofs between the Returning Officer (RO) and provider. The contract will be awarded initially for 3 years with a possibility to extend for a further two plus two year extensions (i.e. 3 + 2 + 2) Tenders must be returned via the Buckinghamshire Business Portal. The tender return date is midday on Friday 11th February 2022. Tenders received after this time and date will not be accepted.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-c234e850-b96a-45ff-9f73-f4726d78c15b
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/ebe78b02-ae42-44ee-88fc-92876a292cf3
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Other -
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

22 - Printed matter and related products

64 - Postal and telecommunications services

CPV Codes

22821000 - Electoral forms

64000000 - Postal and telecommunications services

Notice Value(s)

Tender Value
£3,212,433 £1M-£10M
Lots Value
Not specified
Awards Value
£3,212,433 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
14 Apr 20223 years ago
Submission Deadline
11 Feb 2022Expired
Future Notice Date
Not specified
Award Date
4 Apr 20223 years ago
Contract Period
30 Apr 2022 - 30 Apr 2029 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BUCKINGHAMSHIRE COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
AYLESBURY
Postcode
HP20 1UA
Post Town
Hemel Hempstead
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ13 Buckinghamshire
Delivery Location
TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England)
Local Authority
Buckinghamshire
Electoral Ward
Aylesbury North
Westminster Constituency
Aylesbury

Supplier Information

Number of Suppliers
1
Supplier Name

CFH DOCMAIL

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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