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Payroll System

Bournemouth, Christchurch and Poole Council

This public procurement record has 1 release in its history.

Tender

16 Oct 2024 at 12:01

Tender Notice
Summary of the contracting process

The Bournemouth Christchurch and Poole Council (BCP Council) is procuring a new stand-alone, cloud-based payroll system under the title "Payroll System". Classified within the industry category of Software Packages and Information Systems, this procurement aims to integrate with the existing Microsoft Dynamics HR system. The procurement was conducted through an open procedure, and the contract, awarded to MHR International UK Limited, is valued at GBP 1,364,393. The initial contract period runs from 1 April 2025 to 31 March 2030, with potential extensions for up to a total of ten years. This award stage was completed on 5 June 2025, with the payroll system scheduled to become operational by April 2026, following a parallel testing phase starting January 2026.

This procurement provides a significant opportunity for businesses specialising in software package development and information systems, particularly those capable of delivering robust, cloud-based solutions that integrate with Microsoft systems. Small and medium-sized enterprises (SMEs) had the opportunity to compete in this tender, opening pathways for business growth through long-term service provision and collaboration with a large municipal council. Businesses within the United Kingdom, specifically in the South West region, were ideally suited for this project due to the geographical requirements for delivery and maintenance of services.

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Notice Information

Notice Title

Payroll System

Notice Description

BCP Council is tendering for the supply and maintenance of a stand-alone, cloud-based payroll system to use alongside our Microsoft Dynamics HR system. The new Payroll system will come into effect from 01 April 2026, with parallel running of payslips with the current system from 01 January 2026. The contract will be for an initial period of five years with the option to extend for a further 5 years (5+3+2). Therefore, if all extensions were taken the full length of the contract would be for ten years. The new payroll system will be used by the Council's in-house Payroll Team and will manage an end-to-end payroll and pensions process. There is currently a standalone payroll system in place for which the contract term is due to end on 31 March 2026. The council aims to implement a more modern, automated and cloud-based SaaS payroll system that can integrate with Microsoft MS Dynamics 365. Additional information: Suppliers interested in this opportunity can access the full procurement documentation by visiting BCP Council's Tendering system www.supplyingthesouthwest.org.uk Suppliers should search for the opportunity through Supplying the South West. There are further details of the opportunity on the advert published on www.supplyingthesouthwest.org.uk and instructions on how suppliers can access the procurement documentation for completion. Responses to the opportunity must be submitted electronically through www.supplyingthesouthwest.org.uk before the deadline shown on the system. If you are unable to access the advert for the opportunity through www.supplyingthesouthwest.org.uk please contact the Council using the contact details provided

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-c24adb9b-a083-451a-b5f0-49992027f56c
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/0496d49f-027f-4958-ab3d-e23af87df076
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£1,000,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
16 Oct 20241 years ago
Submission Deadline
15 Nov 2024Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Apr 2025 - 31 Mar 2030 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Bournemouth, Christchurch and Poole Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BOURNEMOUTH
Postcode
BH2 6DY
Postcode Area
Bournemouth
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK6 North Somerset, Somerset and Dorset
Small Region (ITL 3)
TLK63 Bournemouth, Christchurch and Poole
Delivery Location
TLK South West (England)
Local Authority
Bournemouth, Christchurch and Poole
Electoral Ward
Bournemouth Central
Westminster Constituency
Bournemouth West

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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