Notice Information
Notice Title
Secretary to Cabinet Member 120821
Notice Description
Job role: Secretary to Cabinet Member Rate of pay: ?12.95 PAYE Hours: Fulltime- Required to be office based at least once a week and as per cabinet member requirements. Location: Home working/ Sandwell Council House Contract Type: Agency IR35: This role falls inside of IR35 legislation. Job Description and Personnel Specification are attached, which also provides more information above the role. Brief description: Secretary to Cabinet Member. The role will require you to work closely with the Secretary to the Leader and the Secretary to the Deputy Leader and four other PA's in the department. The most important aspect of the role is the need for confidentiality. You will have experience of being a PA at Senior management/ Director level with excellent organisational skills and the ability to act on your own initiative. You will have Local Authority experience. You will be flexible in your approach to fit in with the requirements of the Cabinet member. Currently the team of secretaries attend the office on Wednesdays. You will be required to attend the office on other days when there are Cabinet meetings taking place. The role of a Cabinet Secretary is a none political role and there is a protocol in place that governs this: o To undertake duties as Personal Assistant to the Cabinet Member o Deal with all telephone enquiries o Provide professional reception service, receiving and directing all visitors o Maintain an electronic appointment diary o To ensure Cabinet Member has all papers electronically for meeting. (If necessary paper copies can be provided) o Typing all letters, reports, briefings o Organisation of Portfolio briefing meetings and other meetings as required o Attend briefings and take action notes/minutes and follow through actions with Officers to conclusion o Attend any other meetings as and when required, prepare paperwork and take minutes o To research and respond to enquiries by Chief Officers, Cabinet Members, other Members of the Council MP's and Senior Officers o Deal with all correspondence, complaints, enquiries including Portfolio and Ward Casework o Keep an electronic spreadsheet of all casework enquiries o Deal with external agencies and where appropriate undertake booking of conferences travel arrangements for conference, seminars including accommodation o To co-ordinate the preparation of speeches and presentations o Be adaptable and flexible in your approach o The ability to build and maintain good working relationships. If you meet the above criteria we would love to hear from you. Please can the agencies send over a CV, 2x up to date references and a copy of Terms and Conditions. You will also need to include your agency on cost details to each submission. Stated rates must be inclusive of all known costs. Please note this advert is also out with our Master Vendor You will receive further information r... Additional information: Please can the agencies send over a CV, 2x up to date references and a copy of Terms and Conditions. You will also need to include your agency on cost details to each submission. Stated rates must be inclusive of all known costs. Please note this advert is also out with our Master Vendor You will receive further information regarding invoice terms if your candidate is appointed to this role. Invoices must be sent electronically on a weekly basis to templink_1@sandwell.gov.uk along with your workers authorised timesheet supplied by your agency. Payments are then released 14 days from the date of the invoice. The Council will be using the In-tend e-Tendering System for this Procurement opportunity, please visit https://in-tendhost.co.uk/sandwellmbc to access the Sandwell MBC In-tend Supplier Portal. From here you will be able to register your company, express an interest in the opportunity, and gain immediate access to the related documents. To submit your documents, you will be required to opt in. For a Step by Step user guide to the Sandwell MBC In-tend Supplier Portal please click on the 'Guidance for Suppliers' section of the website. All procurement responses must be carried out via the Sandwell MBC In-tend Supplier Portal. If you require further assistance in respect of the system, please contact the In-tend support team on 0844 272 8810. Closing Date: Thursday 26th August 2021 at 12 PM. Is a Recurrent Procurement Type? : No
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-b5fd17-c26f7cd4-0d71-43e7-a247-77bea7726685
- Publication Source
- Contracts Finder
- Latest Notice
- https://www.contractsfinder.service.gov.uk/Notice/88082c35-f9c2-47fa-b5b7-6cb0de72c2c9
- Current Stage
- Tender
- All Stages
- Tender
Procurement Classification
- Notice Type
- Tender Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure (below threshold)
- Tender Suitability
- Not specified
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
79 - Business services: law, marketing, consulting, recruitment, printing and security
-
- CPV Codes
79620000 - Supply services of personnel including temporary staff
Notice Value(s)
- Tender Value
- £2,000 Under £100K
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 25 Aug 20214 years ago
- Submission Deadline
- 31 Aug 2021Expired
- Future Notice Date
- Not specified
- Award Date
- Not specified
- Contract Period
- 5 Sep 2021 - 5 Dec 2021 1-6 months
- Recurrence
- Not specified
Notice Status
- Tender Status
- Active
- Lots Status
- Not Specified
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- SANDWELL METROPOLITAN BOROUGH COUNCIL
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- WEST MIDLANDS
- Postcode
- B70 8SZ
- Post Town
- Birmingham
- Country
- England
-
- Major Region (ITL 1)
- TLG West Midlands (England)
- Basic Region (ITL 2)
- TLG3 West Midlands
- Small Region (ITL 3)
- TLG37 Sandwell
- Delivery Location
- TLG West Midlands (England)
-
- Local Authority
- Sandwell
- Electoral Ward
- West Bromwich Central
- Westminster Constituency
- West Bromwich
Further Information
Notice Documents
-
https://www.contractsfinder.service.gov.uk/Notice/88082c35-f9c2-47fa-b5b7-6cb0de72c2c9
25th August 2021 - Opportunity notice on Contracts Finder -
Notice URLs
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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