Award

HP Laptops

HULL COLLEGE

This public procurement record has 3 releases in its history.

AwardUpdate

06 Nov 2024 at 11:14

Award Notice
AwardUpdate

06 Nov 2024 at 11:10

Award Notice
Award

06 Nov 2024 at 10:49

Award Notice
Summary of the contracting process

Hull College, one of the largest further and higher education colleges in the UK, has successfully completed a procurement process for acquiring 46 HP laptops intended for their 14-16 School as replacements for old and damaged units. The tender, titled "HP Laptops," falls under the hardware industry category and was classified as a procurement of goods. The estimated value of this tender exceeds £25,000 including VAT, with the final award value reaching £147,585.60. The procurement was conducted through a negotiated procedure without prior publication due to the urgent timeline. The process progressed through the planning stage, tender period ending on 25th March 2024, and has now completed the award stage. The contract period is slated to begin on 8th April 2024 and end on 7th April 2025. The successful supplier for this tender is IDNS HOLDINGS LIMITED, an SME based in Bolton, Lancashire. The modification notice amended the value from £25K to £147K on 30th October 2024, reflecting the scope of the procurement.

This procurement presents significant growth opportunities for businesses, especially those specialising in hardware supply and IT solutions. The requirement for a specific manufacture and model, with flexibility for higher specifications, ensures that only suppliers with high-quality products and the capability to meet the detailed technical specifications are suited to compete. SMEs are particularly encouraged, as the procurement method and value align with their typical operational scales. Additionally, the possibility of a further call-off contract to purchase additional units over the following 18 months from the award date provides ongoing business opportunities for continuous engagement with Hull College.

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Notice Information

Notice Title

HP Laptops

Notice Description

Hull College Group aims to acquire 46 laptops for our 14-16 School to replace old damaged laptops. This tender is separate from the College's regular ICT capital expenditure requests, later this year. This tender will be advertised on the College's Intend portal. The estimated value of the tender is expected to exceed PS25,000 inc VAT, necessitating a tender process for best value and adherence to the College's Financial regulations. We are expecting to direct award this tender due to the short timelines involved. We must be invoiced before 31st July Hull College is one of the largest further and higher education colleges in the country with around 500 staff, and around 12,000 students every year. The College has conducted a market evaluation and narrowed our requirements down to 1 manufactured and model, which provides the specification and approximate price point for our budgets. The models details are listed below We will only accept this manufacture and model or a higher specification from the same manufacture, if the models specified are not available. For example a faster CPU may be substituted, or more ram can be added etc. No other manufactures will be accepted. In addition to the requirements in this tender, a further call off will be put in place to allow for additional units to be purchased, for 18 months from award of tender.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-c327f164-2052-4052-827d-0cf0409a53c3
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/c59b6ed3-4362-43d7-991a-5c2522f59b21
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Negotiated procedure without prior publication (above threshold)
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

CPV Codes

44316400 - Hardware

Notice Value(s)

Tender Value
£147,585 £100K-£500K
Lots Value
Not specified
Awards Value
£147,585 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
6 Nov 20241 years ago
Submission Deadline
25 Mar 2024Expired
Future Notice Date
Not specified
Award Date
10 Jul 20241 years ago
Contract Period
10 Jul 2024 - 10 Jul 2025 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HULL COLLEGE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HULL
Postcode
HU1 3DG
Post Town
Hull
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE1 East Yorkshire and Northern Lincolnshire
Small Region (ITL 3)
TLE11 Kingston upon Hull, City of
Delivery Location
Not specified
Local Authority
Kingston upon Hull, City of
Electoral Ward
St Andrew's & Docklands
Westminster Constituency
Kingston upon Hull West and Haltemprice

Supplier Information

Number of Suppliers
1
Supplier Name

IDNS HOLDINGS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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