Notice Information
Notice Title
United Kingdom-London: Accommodation cleaning services (Hexagon Housing)
Notice Description
The contract will encompass the undertaking of grounds maintenance and internal and external estate cleaning services to properties and estates for which the contracting authority holds maintenance responsibility. The total stock of the contracting authority included under the contracts is currently 1 700 dwellings, located across 114 individual sites and which are divided into 2 Lots. More information relating to the properties and sites and comprehensive details of the scope is provided in the tender documents. Key characteristics of the contracts are likely to be, but are not limited to: 1) No guarantees as to the volume or value of works or services that may be required under the contract. 2) The contract will be for an initial term of 4 years with the option for the contracting authority to annually renew and extend for a up to a further 3 years (potentially a 7 year contract overall); 3) Provision requiring delivery of a customer focused service and showing a commitment to providing value for money to the contracting authority and their residents, shared owners, leaseholders and all other customers and must be responsive to achieve collaborative working practices, innovation and continuous improvement; 4) Provision for regular weekly reporting; monthly, quarterly and annual performance meeting reviews; early termination and also meeting, maintaining and improving on Key Performance Indicators and the development of year on year efficiency savings. 6) Initial indications from the incumbent contractor is that the terms of the Transfer of Undertakings (Protection of Employment) Regulations 2006 ('TUPE') will not apply in respect of their existing workforce in respect of the works undertaken for Hexagon Housing Association. In the event that this changes between now and issue of tender documentation, information relating to the TUPE details of the incumbent's own workforce will, if and to the extent available and/or applicable, be provided at the tender stage of the procurement process. The anticipated target contracts' commencement date is on or before the 2.5.2016. The Contract scope at commencement will comprise: -- contract duration of 3 years with an option to extend for a further 4 years by one or more extensions; -- value per annum is circa GBP 175 000 excluding VAT, but this could change and therefore the contracting authority is not in a position to guarantee the value of the works; -- contract area covering the London Boroughs of Bexley, Lewisham and Greenwich; -- the contracting authority's current stock covered within the Lot 2 contract is approximately 900 which are located across 60 individual sites; -- further details of the scope is set out in the tender documentation. Economic operators should note that the estimated numbers and values given in this notice is based on the contracting authority's historic requirements and the number of properties currently included within its stock portfolio. Additional information: All procurement documentation can be downloaded from https://etenders.rand-associates.co.uk eTenders@Rand is Rand Associates Consultancy Services Ltd's e-procurement portal (the 'Portal') for downloading/submission of procurement documentation in respect of pre-qualification and tenders, and communicating requests for and responses to clarification. All requests for procurement documentation, communications and submission of pre-qualifications and tenders must be made via the Portal, which can be accessed at https://etenders.rand-associates.co.uk by registering and creating an account. After creating an account, economic operators will receive an email with a link to activate their account. Once activated and logged in, economic operators will need the following code to register for the Tender Documentation: HEXEST2015 Economic operators may seek clarification where they consider any part of the documentation or any other aspect of this procurement is unclear. All queries and any clarification must be communicated using the secure email messaging function within the Portal, but to be received no later than 12:00 hours on 2.10.2015. This will provide an audit trail of all clarification requests and responses issued. It will not be possible to respond to any queries received after that stipulated date and time. Having registered and created an account it is the economic operators' responsibility to regularly monitor communications raised and issued through the Portal. Responses to requests for clarification will be communicated by Rand Associates Consultancy Services Ltd to all economic operators through the Portal secure email messaging system. The identity of the economic operator seeking clarification will not be disclosed to other economic operators. When uploading pre-qualification or tender submission documentation, economic operators must be aware of any speed limitations of their internet connection, system configuration and general web traffic etc as these may impact on the time taken to complete the transaction. Uploading of submissions must be completed by the deadline closing date and time. DO NOT wait until too near the closing time on the return date. The closing deadline for uploading completed pre-qualification submissions is 14:00 hours on 9.10.2015. Please note that the Portal will not permit submissions to be uploaded after the closing deadline. Submission documents will be visible to the representatives of the contracting authority and Rand Associates Consultancy Services Ltd only after the closing deadline. Should users have any queries, or experience difficulties with the registration or download/upload system, they should contact the eTenders@Rand helpdesk by calling +44 1737225077 (ask for Paul Dugdale or Jonathan Case) or email etenders@rand-associates.co.uk
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-b5fd17-c3a9c574-adc8-11e6-9901-0019b9f3037b
- Publication Source
- Contracts Finder
- Latest Notice
- https://www.contractsfinder.service.gov.uk/Notice/eb319c48-ccea-45a7-9570-ea82674a6dcc
- Current Stage
- Award
- All Stages
- Award
Procurement Classification
- Notice Type
- Award Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Selective
- Procurement Method Details
- Restricted procedure
- Tender Suitability
- SME, VCSE
- Awardee Scale
- Large
Common Procurement Vocabulary (CPV)
- CPV Divisions
71 - Architectural, construction, engineering and inspection services
77 - Agricultural, forestry, horticultural, aquacultural and apicultural services
90 - Sewage, refuse, cleaning and environmental services
-
- CPV Codes
71420000 - Landscape architectural services
77310000 - Planting and maintenance services of green areas
77340000 - Tree pruning and hedge trimming
90511000 - Refuse collection services
90911000 - Accommodation, building and window cleaning services
Notice Value(s)
- Tender Value
- £175,000 £100K-£500K
- Lots Value
- Not specified
- Awards Value
- £1,038,751 £1M-£10M
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 18 Nov 20169 years ago
- Submission Deadline
- 9 Oct 2015Expired
- Future Notice Date
- Not specified
- Award Date
- 11 Sep 201510 years ago
- Contract Period
- 1 May 2016 - 1 May 2023 Over 5 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Not Specified
- Awards Status
- Active
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- RAND ASSOCIATES CONSULTANCY SERVICES LIMITED
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- REIGATE
- Postcode
- RH2 7JB
- Post Town
- Redhill
- Country
- England
-
- Major Region (ITL 1)
- TLJ South East (England)
- Basic Region (ITL 2)
- TLJ2 Surrey, East and West Sussex
- Small Region (ITL 3)
- TLJ26 East Surrey
- Delivery Location
- TLI London
-
- Local Authority
- Reigate and Banstead
- Electoral Ward
- Reigate
- Westminster Constituency
- Reigate
Further Information
Notice Documents
-
https://www.contractsfinder.service.gov.uk/Notice/eb319c48-ccea-45a7-9570-ea82674a6dcc
11th September 2015 - Awarded contract notice on Contracts Finder -
Notice URLs
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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