Planning

Intelligent Transport Systems (Maintenance) - Soft Market Testing

READING BOROUGH COUNCIL

This public procurement record has 2 releases in its history.

Planning

17 Feb 2017 at 15:07

Market Engagement Notice
Planning

17 Feb 2017 at 15:05

Market Engagement Notice
Summary of the contracting process

The Reading Borough Council is initiating a Soft Market Testing exercise for the maintenance of Intelligent Transport Systems, including traffic signals, within its jurisdiction and that of five neighbouring local authorities: Wokingham, West Berkshire, Bracknell Forest, Slough, and the Royal Borough of Windsor & Maidenhead. This procurement is currently in the planning stage, with an engagement end date set for 23rd February 2018. Contractors interested in this opportunity must submit their responses via the In-Tend e-tendering system by 12:00 noon on 24th March 2017. The purpose is to review and potentially enhance the service specifications as part of the councils' efforts to achieve efficiencies.

This Soft Market Testing presents significant opportunities for businesses engaged in traffic-signal maintenance services, particularly those equipped to provide innovative solutions and feedback on service specifications. Companies focused on providing maintenance and management for transport infrastructure will be well suited to compete for potential annual maintenance contracts that may arise from this process, as the councils are open to gathering insights and alternative approaches to improve service delivery. Interested contractors should prepare to offer valuable input and ensure their responses are clearly articulated within the specified timeframe.

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Notice Information

Notice Title

Intelligent Transport Systems (Maintenance) - Soft Market Testing

Notice Description

This Soft Market Testing (SMT) exercise is being conducted on behalf of the following 6 local authorities: * Reading Borough Council * Wokingham Borough Council * West Berkshire Council * Bracknell Forest Council * Slough Borough Council * Royal Borough of Windsor & Maidenhead The primary purpose of this contract will be to maintain the existing traffic signals and ITS asset in each authority area, in accordance with the set response standards and KPIs. In the spirit of generating further efficiencies, Councils are also seeking maintenance quotations for non-core equipment as listed within the specification. Each of the Councils may request annual maintenance of this (additional) equipment by way of Task Order. The primary purpose of this SMT exercise is to 'sense check' the current service specification, and give potential bidders the opportunity to provide input / feedback, and in particular offer advice and/or alternative solutions to improve service delivery Contractors that believe they can contribute to this process should review the briefing document and draft specification, and respond to the questions included within the Brief. The format of your response is open; however please ensure that your question responses can be clearly identified. The Council may choose to hold follow-up interviews to discuss responses with interested organisations, and these will be held on 11th & 12th April 2017; times to be confirmed following a review of the submissions. Submissions should be made in writing and submitted via the In-Tend e-tendering system by 12:00 noon on Friday 24th March 2017. The Council intends to use the information supplied to assess whether the current specified requirements are suitable / affordable, or whether further consideration is required to alternative operating models. The Council does not commit to enter into a formal procurement exercise at this stage. Additional information: Councils Tendering Portal https://in-tendhost.co.uk/readingbc Organisations interested in expressing an interest should download the documents which are available on the Council's e-tendering system at: https://in-tendhost.co.uk/readingbc (Project Reference No. RBC 00000244 refers), and complete as instructed. The Portal is free of charge - to register please follow the supplier registration guidance which is available on the Portal. Contractors wishing to be considered for this tendering opportunity must complete the tender documents and return them electronically via the Council's e-tendering portal. The deadline for return of the tender is Friday 24th March 2017 at 12.00 hours. Please note: you must register your interest via the Council's e-tendering portal if you intend to submit a tender. Interested parties must log onto the Council's e-tendering portal at: https://in-tendhost.co.uk/readingbc, to express an interest and download the procurement documents. All communications regarding this procurement exercise will be conducted through the Council's e-tendering portal including requests for clarifications or general enquiries. The procurement documents will be available for download up until the closing time and date for tender submissions, it is the organisation's responsibility to ensure that they download the documents in ample time to ensure that they can be completed and returned electronically, along with supporting documents, prior to the closing time and date stipulated. Before completing the tender, potential providers/suppliers should ensure that the e-mail address that has been used to register their organisation will be checked regularly as the Council's e-tendering system will generate automatic notifications to this e-mail address when there are updates, changes or messages sent relating to the project. Potential bidders should also check that their organisation's details are correct and kept up to date. Technical questions and assistance regarding the use and operation of the Portal should be addressed to the In-Tend Help Desk - e-mail: support@in-tend.co.uk, telephone number +44 8442728810.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-c3b9040d-e8d5-4599-ae5f-b424a35a673a
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/30e951e9-a78e-44c9-9ecc-fdd98a9f8c57
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Market Engagement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50232200 - Traffic-signal maintenance services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
17 Feb 20179 years ago
Submission Deadline
Not specified
Future Notice Date
23 Feb 2018Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
READING BOROUGH COUNCIL
Contact Name
James Clements
Contact Email
james.clements@reading.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
READING
Postcode
RG1 2LU
Post Town
Reading
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ16 Berkshire West
Delivery Location
TLJ South East (England)
Local Authority
Reading
Electoral Ward
Abbey
Westminster Constituency
Reading Central

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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