Tender

Supply and Maintenance of a Case Management System

DUDLEY METROPOLITAN BOROUGH COUNCIL

This public procurement record has 4 releases in its history.

TenderAmendment

17 Jan 2020 at 10:37

Tender Notice
TenderAmendment

17 Jan 2020 at 10:34

Tender Notice
TenderAmendment

17 Jan 2020 at 10:33

Tender Notice
Tender

20 Dec 2019 at 07:43

Tender Notice
Summary of the contracting process

The Dudley Metropolitan Borough Council is currently seeking suppliers for the "Supply and Maintenance of a Case Management System." This procurement falls under the goods category, specifically related to legal services and document management software. The tender is at the active stage, with submissions due by 27 January 2020. The total estimated contract value is £120,000, which includes an initial outright purchase of approximately £60,000 and ongoing maintenance and support anticipated at about £12,000 per year over five years. The contract period is expected to commence on 1 April 2020 and conclude on 28 February 2025.

This tender presents significant opportunities for businesses, particularly those specialising in software development, legal technology solutions, and IT services. Companies demonstrating financial stability and robust insurance coverage are well-suited to compete for this contract. Small and medium enterprises (SMEs) are encouraged to participate, as the estimated annual value of the contract is designed to be manageable, provided it does not exceed 50% of the bidder's annual turnover. Engaging in this tender could enable businesses to expand their portfolio and strengthen relationships with local government clients.

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Notice Information

Notice Title

Supply and Maintenance of a Case Management System

Notice Description

Supply and Maintenance of a Case Management System Minimum Requirements for participation in this Contract: Financial Stability The estimated overall value of this contract is 120,000 pounds Initial one off Outright Purchase of the System approx. 60,000 pounds Anticipated 5 years Maintenance and Support approx. 12,000 pounds pa The estimated annual value of the contract is 24,000 pounds and should not exceed 50 per cent of the annual turnover of the potential bidder. Insurance Required - Public liability insurance with a limit of cover of no less than 5 million pounds in relation to any claim or connected series of claims Employers liability insurance with a limit of indemnity of not less than 5 million pounds in relation to any claim or connected series of claims; and Product liability insurance with a limit of indemnity not less than 5 million pounds in relation to any claim or connected series of claims Additional information: This exercise is being conducted in electronic format. Documents will be published to the Dudley MBC Portal If you wish to take part please, register with Dudley MBC e-tendering website (https://in-tendhost.co.uk/blackcountryportal/aspx/Tenders/Current ) and select the Register/Sign In button which is located on the left hand side of the Homepage. Get all of the latest business and contract news direct to your mobile, before anyone else, by signing up to our new email bulletin. It's quick, easy and free - sign up here: https://public.govdelivery.com/accounts/UKDUDLEYMBC/subscriber/new?qsp=CODE_RED Is a Recurrent Procurement Type? : No

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-c5647a29-1408-4850-a3ef-86621150e001
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/88f1a74e-7686-4b2d-9fcb-22e15de89d61
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

48311000 - Document management software package

79100000 - Legal services

79130000 - Legal documentation and certification services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
17 Jan 20206 years ago
Submission Deadline
27 Jan 2020Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Mar 2020 - 28 Feb 2025 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
DUDLEY METROPOLITAN BOROUGH COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WEST MIDLANDS
Postcode
DY1 1HF
Post Town
Dudley
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG36 Dudley
Delivery Location
TLG West Midlands (England)
Local Authority
Dudley
Electoral Ward
St. James's
Westminster Constituency
Dudley

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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