Award

Comprehensive Total Facilities Management of the University of Southampton Primary Data Centre

UNIVERSITY OF SOUTHAMPTON

This public procurement record has 1 release in its history.

Award

10 Feb 2022 at 12:49

Award Notice
Summary of the contracting process

The University of Southampton is seeking service providers through a selective procurement process for the contract entitled "Comprehensive Total Facilities Management of the University of Southampton Primary Data Centre." This contract, classified under facilities management services related to computer operations, has a total value of £3,400,000 and will run from 1 March 2022 to 28 January 2027. The tender period for submissions ended on 20 August 2021, and the awarded contract is currently active with BGIS Global Integrated Solutions Limited as the supplier. The procurement location is Southampton, in the South East region of the United Kingdom.

This tender presents significant opportunities for businesses specialising in facilities management, IT service management, security, and maintenance services. Companies with experience in managing data centres and providing comprehensive maintenance services would be well-suited to compete for similar future contracts with the University of Southampton or similar public sector organisations. The broad scope of required services, alongside the emphasis on cost-effective proposals, indicates a healthy market for service providers capable of demonstrating efficiency and reliability in high-stakes environments.

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Notice Information

Notice Title

Comprehensive Total Facilities Management of the University of Southampton Primary Data Centre

Notice Description

The University of Southampton was seeking suitably experienced service providers who were able to successfully manage the University of Southampton's primary data centre at Astro House. This site is the University of Southampton's main data centre and houses business-critical IT equipment that is used to provide business and operational continuity throughout the entire organisation. The service proposal included the comprehensive management of services at the location and will include, but is not limited to, the following: * Engineering Services - to include a dedicated on-site engineer * Security Services - Manned security is to be provided 24 hours per day 365 days per year * Cleaning Services - to be provided Monday to Friday * Grounds and Garden Maintenance Services - as detailed in annex 4 of the Service Specification (File 4) * Waste Services - as detailed in annex 5 of the Service Specification (File 4) * Building Fabric Maintenance - To maintain the building specification as per the requirements set out in Annex 6 of the Service Specification (File 4) * Full maintenance of the equipment register - The on-site engineer will maintain, on site, a stock of critical spares to support repairs of the mechanical and electrical equipment and infrastructure This is a fully comprehensive contract and a limit is set of PS10,000 per single instance of repair and replacement of parts, not including consumable maintenance items. Details of any item exceeding this limit will be presented to the University for consideration. The elements listed below do not require a fully comprehensive support and the university is seeking proposals from bidders to provide these services on a cost effect basis: * Cleaning services * Pest control * Landscaping * Waste services * Building maintenance, for which a limit of responsive first fix is set at PS1,500 per single instance of repair or replacement of damaged or defective items. Planned Preventative Maintenance (PPM) Requirements All assets shall be serviced based on the general standards and guidance as contained within the SFG20 for data centres. The SFG standard has been selected due to its regular use in the M&E sector thereby enabling transparency in the University's requirements and continuity in both service and contract management procedures. https://www.sfg20.co.uk/

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-c6106bc8-4268-4976-9841-211fd2cc0c1a
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/0edbf813-605d-49d2-846f-3cc6d2b5345b
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure (above threshold)
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72514100 - Facilities management services involving computer operation

Notice Value(s)

Tender Value
£3,400,000 £1M-£10M
Lots Value
Not specified
Awards Value
£3,368,005 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
10 Feb 20224 years ago
Submission Deadline
20 Aug 2021Expired
Future Notice Date
Not specified
Award Date
4 Oct 20214 years ago
Contract Period
1 Mar 2022 - 28 Jan 2027 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF SOUTHAMPTON
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SOUTHAMPTON
Postcode
SO17 1BJ
Post Town
Southampton
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ32 Southampton
Delivery Location
TLJ South East (England)
Local Authority
Southampton
Electoral Ward
Portswood
Westminster Constituency
Southampton Test

Supplier Information

Number of Suppliers
1
Supplier Name

BGIS GLOBAL INTEGRATED SOLUTIONS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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