Tender

Grounds Maintenance Contract

HAWKINGE TOWN COUNCIL

This public procurement record has 1 release in its history.

Tender

25 Jul 2025 at 08:54

Tender Notice
Summary of the contracting process

Hawkinge Town Council is presently in the tender stage for a Grounds Maintenance Contract, with a focus on the agricultural, forestry, horticultural, aquacultural, and apicultural services sector. The procurement process is being conducted using an open procedure below threshold, allowing for wide participation. The tender is designated as active, having been published on the 25th of July, 2025, with submissions to be concluded by the 22nd of August, 2025. The contract work is set to be executed in Hawkinge, postal code CT18, and will span from the 1st of April, 2026, to the 31st of March, 2031. The contract is valued at £220,000 GBP, offering significant financial potential for prospective bidders.

This tender presents a substantial opportunity for small and medium enterprises (SMEs) capable of delivering services that align with the specifications set by Hawkinge Town Council. Businesses specialising in grounds maintenance, landscaping, and related services would find this tender particularly fitting for expansion. The open procurement method not only encourages competition among local businesses but also encourages them to showcase their expertise and reliability. The opportunity to engage in a long-term contract further allows suitable enterprises to solidify their market presence and expand their service offerings over a five-year period.

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Notice Information

Notice Title

Grounds Maintenance Contract

Notice Description

Read these instructions carefully before completing the Invitation to Tender Supplier Response document. It is your responsibility to make sure the document is fully completed with any other required documents. If you fail to comply with these requirements, we may reject your tender. 2.1.2 By submitting a response to this ITT, you confirm that you understand and can provide services (or works or goods) that satisfy the requirements described in our specifications. 2.1.3 Complete the following documents and submit documents directly to clerk@hawkinge-tc.gov.uk * Appendix A - ITT Supplier Response Form * ITT sub-contractor information * Appendix B - Pricing Schedule & Specification If possible, please return these documents in the file format provided (e.g. .doc, .xls, etc.) or a compatible format. 2.1.4 See Section 4 for information about site visits. 2.1.5 You are permitted include appendices with your tender to support answers to the quality/technical questions in the Invitation to Tender Supplier Response document. Any additional documents you include should be relevant and, if part of your answer to a quality question, comply with any word count limits. 2.1.6 You are not required to submit copies of audited accounts, insurance certificates or company policies with your tender. If you are successful, you must provide these and any other evidence we request, before HTC enters into contract with you. 2.1.7 Tenders must be submitted by the Tender Return Date (see section 1.2). We will not consider late tenders unless agreed by the HTC's authorised officers in exceptional circumstances. 2.1.8 Tender Validity - your tender must be open for acceptance for at least 180 days from the Tender Return Date. We will not accept any changes to your tender in that period, unless a genuine error is found and corrected before we make the award decision. 2.1.9 Modification & Withdrawal - You may modify or withdraw your tender at any time before the Tender Return Date. If you need to withdraw your tender after the deadline, please send contact the clerk via email clerk@hawkinge-tc.gov.uk. 2.1.10 Queries and Clarifications - All enquiries a bout this ITT should be sent by email to clerk@hawkinge-tc.gov.uk. We will try to answer all questions as quickly as possible before the Clarification Closing Date. We recommend you submit your questions as early as possible.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-c6e545e6-acbf-4fb2-b7da-f193f29092cb
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/d8769b16-89f5-4d8e-9fd1-60d8b2ed8220
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

CPV Codes

77000000 - Agricultural, forestry, horticultural, aquacultural and apicultural services

Notice Value(s)

Tender Value
£220,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
25 Jul 20257 months ago
Submission Deadline
22 Aug 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Mar 2026 - 31 Mar 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HAWKINGE TOWN COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HAWKINGE
Postcode
CT18 7FP
Post Town
Canterbury
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ4 Kent
Small Region (ITL 3)
TLJ44 East Kent
Delivery Location
Not specified
Local Authority
Folkestone and Hythe
Electoral Ward
North Downs East
Westminster Constituency
Ashford

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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