Tender

Integrated Financial Management System for Further Education

THE NATIONAL COLLEGE FOR HIGH SPEED RAIL

This public procurement record has 1 release in its history.

Tender

20 Feb 2018 at 12:16

Tender Notice
Summary of the contracting process

The National College for High Speed Rail is seeking tenders for the provision of an Integrated Financial Management System, with a focus on services related to financial management software for further education institutions. The procurement is currently in the tender stage, with the deadline for submissions set for 22 March 2018. This cloud-based system must be implemented before the new financial year commencing in August 2018. The project includes a range of financial modules and requires suppliers to have established, referenceable solutions tailored for educational settings.

This tender presents significant opportunities for businesses specialising in financial systems software, particularly those with experience in educational environments. Companies that can demonstrate a successful track record in delivering cloud-based financial management solutions, along with integration capabilities with platforms like Microsoft Office, would be particularly well-suited to compete. Additionally, firms that can offer flexibility in contract terms while focusing on compliance with the purchaser's requirements will find a conducive environment for growth in this procurement process.

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Notice Information

Notice Title

Integrated Financial Management System for Further Education

Notice Description

The College is seeking tenders from experienced and qualified suppliers for the provision of integrated financial management software (FMS) and associated support services. The College intends to source a financial management system which must be in place at the start of the new financial year in August 2018. The system selected and implemented will be cloud-based in line with the ICT application strategy. The College is not willing to consider options for onsite hosting. The College is looking for the following modules: Sales Ledger, Purchase Ledger, Nominal Ledger, Procurement with online approval functionality, Invoice Authorisation and Approval, Budgeting and Forecasting, Banking, Cash Book, Period-End and Year-End, Fixed Asset Register, VAT reconciliation, On-line payments and Management Information. HR is a future optional requirement and at this stage bidders should make a recommendation of providers that they have successfully integrated with the FMS being proposed. The procurement will be carried out as a future separate exercise. Integration to Microsoft Office and existing College Systems including - Document Management System and Student Records Systems. Given the short time-scale for the implementation and the degree of change taking place in the College we are seeking an established and referenceable solution to meet our requirements. The College has prepared its own bespoke contract for the provision of the hosted software as a service (SaaS). As part of the PQQ stage, bidders are permitted, but not obliged, to make comments on and propose amendments to the terms of the draft Contract. Those comments and amendments must be submitted as part of the PQQ submission in accordance with the process and instructions contained in the PQQ. Please note that this is the only opportunity bidders will have to comment on and propose amendments to the draft contract. Once the deadline for the PQQ submission has passed, there will not be any opportunity for bidders to submit comments on or propose amendments to the Contract and bidders will be required to submit their tender on the basis of the consolidated Contract the College issues with the ITT. There will be no opportunity to negotiate the Contract in any way. Any attempt to do so (including by a bidder submitting its own terms and conditions or by submitting a qualified or caveated tender) will render the relevant bidder's tender non-compliant and the bidder will be excluded from the procurement process. During the PQQ evaluation period, the College will consider the comments and proposed amendments to the draft Contract which have been submitted by bidders and the College will determine whether the comments and proposed amendments may or may not be incorporated into the consolidated Contract issued to shortlisted bidders as part of the ITT. Further details are set out in the procurement documents. Additional information: Please Register your organisation's Expression of Interest with the National College for High Speed Rail for this procurement and to receive the PQQ to : Procurement@nchsr.ac.uk including the reference: NCHSR FMS PQQ MC/2018/02

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-c7d4844f-9af4-4d60-86c1-b5d4c6f352d5
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/2882b5c6-cc62-4b2b-9987-f34122d019ba
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48442000 - Financial systems software package

Notice Value(s)

Tender Value
£600,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
20 Feb 20188 years ago
Submission Deadline
22 Mar 2018Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Jul 2018 - 1 Aug 2023 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE NATIONAL COLLEGE FOR HIGH SPEED RAIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BIRMINGHAM
Postcode
B7 4AG
Post Town
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
TLG West Midlands (England)
Local Authority
Birmingham
Electoral Ward
Nechells
Westminster Constituency
Birmingham Ladywood

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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