Tender

Online Payments and Student Debt Management System

UNIVERSITY OF HERTFORDSHIRE

This public procurement record has 2 releases in its history.

TenderAmendment

19 Dec 2024 at 14:46

Tender Notice
Tender

11 Dec 2024 at 12:17

Tender Notice
Summary of the contracting process

The University of Hertfordshire is inviting tenders for an Online Payments and Student Debt Management System, aimed at providing an efficient way to handle various payment methods such as accommodation, tuition, and research payments, along with a card payment gateway and an online store for students and the public. This procurement is classified under the "Software package and information systems" industry category and follows an open procedure. Tender submissions are due by 28 January 2025. The contract will commence on 1 June 2025 and conclude on 31 May 2028. The system should be fully operational by September 2025.

The tender offers significant business growth opportunities for companies specialising in integrated software solutions and online payment systems. Ideal candidates are those capable of delivering a pre-existing, fully integrated solution with minimal customisation. Suppliers with expertise in payment gateways, online transaction management, and e-commerce platforms will find this tender particularly fitting. The project allows businesses to establish a long-term partnership with a renowned educational institution, enhancing their portfolio and market presence.

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Notice Information

Notice Title

Online Payments and Student Debt Management System

Notice Description

The University of Hertfordshire ("The University") is conducting a tender process for the provision and implementation of an online payment collection and student debt management system. The scope of this project is three deliverables: 1. Payment Solution - The solution must efficiently manage various payment methods (i.e. Accommodation, Tuition, Research payments) ensuring a smooth transaction experience for students. 2. Card Payment Gateway - Ability for third party providers to interface to take debit and credit card payments. 3. Online Store - Used by both students and the general public for the purchasing of merchandise and events hosted by the University. The chosen solution will be a pre-existing, fully integrated system that meets technical and functional requirements, with minimal customisation needed. The system is expected to be fully operational and launched by September 2025 in time for the new academic year. Additional information: Tender documentation is available at https://in-tendhost.co.uk/universityofhertfordshire under the Current Tenders link where you can view the project details. If the tender is of further interest, express an interest in the project and register your organisation with our e-tendering system. Once your registration has been accepted, and you have received your login details by email, you can login to view and download the tender documentation in the My Tenders section of the website Is a Recurrent Procurement Type? : No

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-c9719752-34d2-4d3e-b05e-d2581fbf8ca2
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/2edd8344-ff5c-432f-a9c0-1ec6e97fd5f0
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£375,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
19 Dec 20241 years ago
Submission Deadline
28 Jan 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Jun 2025 - 31 May 2028 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF HERTFORDSHIRE
Contact Name
Joanne Hows
Contact Email
j.hows@herts.ac.uk
Contact Phone
44 (0)1707 284091

Buyer Location

Locality
HERTFORDSHIRE
Postcode
AL10 9AB
Post Town
St Albans
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH2 Bedfordshire and Hertfordshire
Small Region (ITL 3)
TLH26 North and East Hertfordshire
Delivery Location
Not specified
Local Authority
Welwyn Hatfield
Electoral Ward
Hatfield South West
Westminster Constituency
Welwyn Hatfield

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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