Award

QU311 - Payroll Bureau - Acivico Limited and its subsidiaries - AWARD

BIRMINGHAM CITY COUNCIL

This public procurement record has 1 release in its history.

Award

17 Dec 2019 at 11:00

Award Notice
Summary of the contracting process

The procurement process involves Birmingham City Council, which is seeking a supplier to provide a comprehensive Payroll Bureau Service for its wholly owned company, Acivico Limited, and its subsidiaries. The tender, titled "QU311 - Payroll Bureau - Acivico Limited and its subsidiaries - AWARD," falls under the services industry category and has a key contract period starting on 9 December 2019 and ending on 8 December 2021, with options for extensions. The procurement method used is an open procedure, and the deadline for submitting quotations was at noon on 27 November 2019.

This tender presents significant opportunities for businesses specialising in payroll management and financial consultancy services, particularly those that can offer innovative solutions for payroll processing, compliance, and employee self-service features. Small and medium-sized enterprises (SMEs) would be well-suited to compete, as the procurement process encourages participation from a diverse range of suppliers. Successful bidders could benefit from a long-term partnership with a major local authority, potentially leading to further contracts as Acivico Limited expands its services.

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Notice Information

Notice Title

QU311 - Payroll Bureau - Acivico Limited and its subsidiaries - AWARD

Notice Description

Acivico Limited requires a supplier for the provision of a comprehensive Payroll Bureau Service. Acivico Limited is wholly owned by Birmingham City council and has three subsidiary companies. The Group (including Acivico Limited Company) currently consists of Building Consultancy Limited, Design, Construction and Facilities Management (DCFM) Limited and Acivico Traded Services Limited although in the future may set up further companies under the Group structure. Collectively and individually, the companies are referred to as Acivico. The intention is to set up a payroll bureau that is able to identify which company the employee is assigned to. Each company will have its own PAYE reference. The payroll bureau service will include, but not limited to: 1. Process monthly 2. Optional - Employees to be able to access an employee self-serve portal 3. Breakdown of all employees and employers pay and deductions. 4. At the year-end produce the P60's and P11D's 5. On board all new employees, process changes and process leavers as directed by Acivico HR 6. Responsible for submitting returns to HMRC and pension scheme 7. Liaise with Acivico HR and Finance in the provision of information and advice 8. Liaise with employees and external parties as required 9. Attend quarterly performance review meetings The contract will commence on 9 December 2019 to allow for implementation and mobilisation by 1 April 2020. The contract will be for two years four months in the first instance with an option to extend for a further two 12 month periods subject to satisfactory performance for up to a maximum duration of four years four months. The Council will be using its free to use e-tendering system (in-tend) for the administration of this procurement process and potential suppliers must register with the system to be able to express an interest. If you wish to express an interest in this opportunity please click on the following link to access https://in-tendhost.co.uk/birminghamcc/ and submit your details to register. If you are unable to register with In-tend or have any questions or problems on how to use this web site please either email us at: cps@birmingham.gov.uk or call CPS Helpdesk on 0121 464 8000. Your completed quotation should be returned by Noon on 27th November 2019 via the 'in-tend' system https://in-tendhost.co.uk/birminghamcc

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-cbbfc5cb-e776-4758-bfb8-e1b515259337
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/6cff3652-a5cf-4bac-9735-17dddc2e96c8
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

66 - Financial and insurance services

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

48812000 - Financial information systems

66171000 - Financial consultancy services

79211110 - Payroll management services

79412000 - Financial management consultancy services

79631000 - Personnel and payroll services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
17 Dec 20196 years ago
Submission Deadline
27 Nov 2019Expired
Future Notice Date
Not specified
Award Date
17 Dec 20196 years ago
Contract Period
9 Dec 2019 - 8 Dec 2021 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BIRMINGHAM CITY COUNCIL
Contact Name
Manjit Samrai
Contact Email
manjit.samrai@birmingham.gov.uk
Contact Phone
0121 303 0349

Buyer Location

Locality
BIRMINGHAM
Postcode
B2 2ZH
Post Town
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
TLG West Midlands (England)
Local Authority
Birmingham
Electoral Ward
Newtown
Westminster Constituency
Birmingham Ladywood

Supplier Information

Number of Suppliers
1
Supplier Name

BARRIE BOOKKEEPING & PAYROLL SOLUTIONS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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