Award

Photography Services Framework

UNIVERSITY OF SOUTHAMPTON

This public procurement record has 3 releases in its history.

Award

27 Mar 2025 at 10:54

TenderAmendment

13 Nov 2024 at 17:03

Tender

12 Nov 2024 at 10:28

Summary of the contracting process

The University of Southampton has completed the tender for the "Photography Services Framework" contract, which aims to engage a framework of professional photographers. This procurement is within the 'Photographic services' category, relevant to the Higher Education (HE) sector. The contract will provide superior imagery to represent the University across all its services and venues, adhering to their brand guidelines. The procurement process used the open procedure method and involved an open call for tenders, which concluded on 12th December 2024. The contract period spans from 13th March 2025 to 12th March 2029, with a total contract value of £240,000. The project took place in the South East region of the United Kingdom.

This tender presents substantial opportunities for businesses in the photographic services sector, particularly those adept at high-quality and versatile photography. The framework is suitable for SMEs and larger enterprises proficient at managing varied and creative photography projects within a defined brand. Engaging in this project could significantly raise a business's profile by associating with a prominent educational institution and could also provide steady work over a multi-year contract, aiding in business growth and stability.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Photography Services Framework

Notice Description

The University requires a framework of professional photographers to deliver exceptional imagery to appropriately represent the University in the increasingly competitive HE (Higher Education) market. All photography taken on behalf of the University must adhere to the University brand. Information on the University's brand guidelines can be found at File 4 Appendix 1 - UoS Brand Imagery, further information can be provided upon appointment. Imagery is a key part of our brand. For the University to ensure high-quality photographs to support print and digital materials we require professional photographers to showcase the University through selling university life, world-leading teaching and research and compelling profiles of staff, students, alumni and facilities. The supplier is required to capture imagery to work across multiple platforms, they will need to be aware of the different specific shot styles. This can include shooting: - images in landscape and portrait - the same image multiple times in different angles -the same set up with different models The commissioner will be on location to guide these decisions, but the photographer will need to be experienced to execute these styles, advise and think creatively. The framework of suppliers will provide services across the whole University including other professional services, academic units, research centres and arts venues. All photography taken on behalf of the University must adhere to the University brand guidelines as well as considerations around campaign and channel requirements. All work supplied to the University must be subject to quality control processes by the commissioned supplier before it is supplied. The University of Southampton is not a contracting authority for the purposes of the Public Contracts Regulations 2015 and therefore its procurement activities are not subject to the Public Contracts Regulations 2015. The University is now inviting formal tenders and the ITT documents can be downloaded from In-Tend. This letter gives an overview of the document set structure. Please ensure you familiarise yourself fully with the requirements of this ITT before proceeding.

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-cda078e7-96a0-492e-86ad-ab898074a9b9
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/b1320608-6171-4322-b5a0-e23cb94d4e54
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security


CPV Codes

79961000 - Photographic services

Notice Value(s)

Tender Value
£240,000 £100K-£500K
Lots Value
Not specified
Awards Value
£240,000 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
27 Mar 202511 months ago
Submission Deadline
12 Dec 2024Expired
Future Notice Date
Not specified
Award Date
13 Mar 202511 months ago
Contract Period
13 Mar 2025 - 12 Mar 2029 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF SOUTHAMPTON
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SOUTHAMPTON
Postcode
SO17 1BJ
Post Town
Southampton
Country
England

Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ32 Southampton
Delivery Location
TLJ South East (England)

Local Authority
Southampton
Electoral Ward
Portswood
Westminster Constituency
Southampton Test

Supplier Information

Number of Suppliers
6
Supplier Names

CHRIS RUSSELL PHOTOGRAPHY

HARRISON BATES (BURNT TREE

JASDEEP KAUR HEHAL

JON BANFIELD

MATT SILLS

THE PRESS ASSOCIATION

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-cda078e7-96a0-492e-86ad-ab898074a9b9-2025-03-27T10:54:32Z",
    "date": "2025-03-27T10:54:32Z",
    "ocid": "ocds-b5fd17-cda078e7-96a0-492e-86ad-ab898074a9b9",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "2023UoS-0823",
        "title": "Photography Services Framework",
        "description": "The University requires a framework of professional photographers to deliver exceptional imagery to appropriately represent the University in the increasingly competitive HE (Higher Education) market. All photography taken on behalf of the University must adhere to the University brand. Information on the University's brand guidelines can be found at File 4 Appendix 1 - UoS Brand Imagery, further information can be provided upon appointment. Imagery is a key part of our brand. For the University to ensure high-quality photographs to support print and digital materials we require professional photographers to showcase the University through selling university life, world-leading teaching and research and compelling profiles of staff, students, alumni and facilities. The supplier is required to capture imagery to work across multiple platforms, they will need to be aware of the different specific shot styles. This can include shooting: - images in landscape and portrait - the same image multiple times in different angles -the same set up with different models The commissioner will be on location to guide these decisions, but the photographer will need to be experienced to execute these styles, advise and think creatively. The framework of suppliers will provide services across the whole University including other professional services, academic units, research centres and arts venues. All photography taken on behalf of the University must adhere to the University brand guidelines as well as considerations around campaign and channel requirements. All work supplied to the University must be subject to quality control processes by the commissioned supplier before it is supplied. The University of Southampton is not a contracting authority for the purposes of the Public Contracts Regulations 2015 and therefore its procurement activities are not subject to the Public Contracts Regulations 2015. The University is now inviting formal tenders and the ITT documents can be downloaded from In-Tend. This letter gives an overview of the document set structure. Please ensure you familiarise yourself fully with the requirements of this ITT before proceeding.",
        "datePublished": "2024-11-12T10:28:50Z",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "79961000",
            "description": "Photographic services"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "South East",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "South East",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "South East",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "minValue": {
            "amount": 200000,
            "currency": "GBP"
        },
        "value": {
            "amount": 240000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure (above threshold)",
        "tenderPeriod": {
            "endDate": "2024-12-12T12:00:00Z"
        },
        "contractPeriod": {
            "startDate": "2025-03-13T00:00:00Z",
            "endDate": "2029-03-12T23:59:59Z"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/e3c81dbd-f77d-4ce4-9895-31cd14311d52",
                "datePublished": "2024-11-12T10:28:50Z",
                "format": "text/html",
                "language": "en",
                "dateModified": "2024-11-13T17:03:46Z"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/d74ZA5zA",
            "name": "UNIVERSITY OF SOUTHAMPTON",
            "identifier": {
                "legalName": "UNIVERSITY OF SOUTHAMPTON",
                "scheme": "GB-SRS",
                "id": "sid4gov.cabinetoffice.gov.uk/d74ZA5zA"
            },
            "address": {
                "streetAddress": "UNIVERSITY ROAD",
                "locality": "SOUTHAMPTON",
                "postalCode": "SO171BJ",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Danielle Stephenson",
                "email": "procurement@soton.ac.uk",
                "telephone": "02380 595000"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.southampton.ac.uk/"
            }
        },
        {
            "id": "GB-CFS-313542",
            "name": "Harrison Bates (Burnt Tree)",
            "identifier": {
                "legalName": "Harrison Bates (Burnt Tree)"
            },
            "address": {
                "streetAddress": "13 Burnt House Lane Bransgore Hampshire BH23 8DD"
            },
            "details": {
                "scale": "large",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        },
        {
            "id": "GB-CFS-313543",
            "name": "Jasdeep Kaur Hehal",
            "identifier": {
                "legalName": "Jasdeep Kaur Hehal"
            },
            "address": {
                "streetAddress": "7a Campion Way Kings Worth SO23 7QP"
            },
            "details": {
                "scale": "sme",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        },
        {
            "id": "GB-COH-5526083",
            "name": "Jon Banfield Limited",
            "identifier": {
                "legalName": "Jon Banfield Limited",
                "scheme": "GB-COH",
                "id": "5526083"
            },
            "address": {
                "streetAddress": "Rosemary Tavells Lane Marchwood SO40 4WH"
            },
            "details": {
                "scale": "sme",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        },
        {
            "id": "GB-COH-11762408",
            "name": "Matt Sills Limited",
            "identifier": {
                "legalName": "Matt Sills Limited",
                "scheme": "GB-COH",
                "id": "11762408"
            },
            "address": {
                "streetAddress": "The Barn Wilton Place Southsea PO5 2BG"
            },
            "details": {
                "scale": "sme",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        },
        {
            "id": "GB-COH-05946902",
            "name": "The Press Association Limited",
            "identifier": {
                "legalName": "The Press Association Limited",
                "scheme": "GB-COH",
                "id": "05946902"
            },
            "address": {
                "streetAddress": "The Point 137 North Wharf Road W2 1AF"
            },
            "details": {
                "scale": "large",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        },
        {
            "id": "GB-COH-14995354",
            "name": "Chris Russell Photography Limited",
            "identifier": {
                "legalName": "Chris Russell Photography Limited",
                "scheme": "GB-COH",
                "id": "14995354"
            },
            "address": {
                "streetAddress": "Suite 1 The Courtyard The Old Monastery CM23 2ND"
            },
            "details": {
                "scale": "large",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/d74ZA5zA",
        "name": "UNIVERSITY OF SOUTHAMPTON"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-cda078e7-96a0-492e-86ad-ab898074a9b9-1",
            "status": "active",
            "date": "2025-03-13T00:00:00Z",
            "datePublished": "2025-03-27T10:54:31Z",
            "value": {
                "amount": 240000,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-CFS-313542",
                    "name": "Harrison Bates (Burnt Tree)"
                },
                {
                    "id": "GB-CFS-313543",
                    "name": "Jasdeep Kaur Hehal"
                },
                {
                    "id": "GB-COH-5526083",
                    "name": "Jon Banfield Limited"
                },
                {
                    "id": "GB-COH-11762408",
                    "name": "Matt Sills Limited"
                },
                {
                    "id": "GB-COH-05946902",
                    "name": "The Press Association Limited"
                },
                {
                    "id": "GB-COH-14995354",
                    "name": "Chris Russell Photography Limited"
                }
            ],
            "contractPeriod": {
                "startDate": "2025-03-13T00:00:00Z",
                "endDate": "2029-03-12T23:59:59Z"
            },
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/b1320608-6171-4322-b5a0-e23cb94d4e54",
                    "datePublished": "2025-03-27T10:54:31Z",
                    "format": "text/html",
                    "language": "en"
                }
            ]
        }
    ]
}