Tender

CAFM System

WEST MERCIA POLICE

This public procurement record has 1 release in its history.

Tender

09 Sep 2024 at 08:32

Tender Notice
Summary of the contracting process

The West Mercia Police is currently in the tender stage for procuring a new Computer Aided Facilities Management (CAFM) System to enhance the delivery of Estates Services for both West Mercia Police and Hereford & Worcester Fire and Rescue Services. This procurement, classified under "Facilities management software development services" and related software packages, is an open procedure expected to close on 18th October 2024. The CAFM System is intended to be a cloud-based solution with extensive functionalities, including Asset Management, Help Desk/Reactive Call Management, and various other modules. The delivery location for this project is the West Midlands, United Kingdom, with the contract period beginning on 1st April 2025 and ending on 31st March 2034. The primary industry category is services, and this tender is particularly suitable for Small and Medium-sized Enterprises (SMEs), although it is not a recurrent procurement.

This tender presents an excellent opportunity for software development and IT service firms specialising in facilities management solutions to expand their business portfolio. Enterprises with expertise in robust, modern, and reliable cloud-based systems that require minimal supplier intervention for maintenance are well-positioned to compete. Given the comprehensive nature of the system's required functionalities—ranging from finance and contract management to health and safety and project management—businesses with a broad capability in developing and supporting versatile software packages will find this tender particularly advantageous for growth.

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Notice Information

Notice Title

CAFM System

Notice Description

The Authority is looking to procure a new Computer Aided Facilities Management (CAFM) System to support delivery of the Estates Services across West Mercia Police and Hereford & Worcester Fire and Rescue Services respectively. The CAFM System will be a cloud based system and provide the following functionality as a minimum: Asset Management, Help Desk/Reactive Call Management, Planned Maintenance, Estates Management, Stock Control, Purchase Requisitioning, Finance, Contract Management, Health & Safety, and Project Management. Therefore, the Authority is approaching the market to procure a new solution that can support the dynamic management of the land, property and estate portfolio, reduce the administrative processes currently in place within the service, and improve the customer experience for users of the system both internally and externally. As a minimum, the Authority expects that any replacement proposal would enable the Authority to fully control and maintain the application/system without the need for constant referral to the supplier. The system should be up to date - and maintained as such - in line with modern technological requirements. It must be a thoroughly tested, reliable, robust system that is supportive of business requirements. Additional information: All information contained within the tender documents. Is a Recurrent Procurement Type? : No

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-ce394eff-5238-44ab-ba5b-2ceb04e9aef5
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/73db1617-2573-4bae-a31b-5c2e37eaf462
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

48100000 - Industry specific software package

48300000 - Document creation, drawing, imaging, scheduling and productivity software package

48310000 - Document creation software package

48311000 - Document management software package

48320000 - Drawing and imaging software package

48321000 - Computer-aided design (CAD) software package

48330000 - Scheduling and productivity software package

48331000 - Project management software package

48332000 - Scheduling software package

48333000 - Contact management software package

48420000 - Facilities management software package and software package suite

48421000 - Facilities management software package

48430000 - Inventory management software package

48514000 - Remote access software package

48611000 - Database software package

48700000 - Software package utilities

48771000 - General utility software package

72212420 - Facilities management software development services and software development services suite

72212421 - Facilities management software development services

72212780 - System, storage and content management software development services

72212781 - System management software development services

72212783 - Content management software development services

72260000 - Software-related services

72261000 - Software support services

72262000 - Software development services

72263000 - Software implementation services

72268000 - Software supply services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
9 Sep 20241 years ago
Submission Deadline
18 Oct 2024Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Apr 2025 - 31 Mar 2034 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WEST MERCIA POLICE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WORCESTERSHIRE
Postcode
WR3 8SP
Post Town
Worcester
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG1 Herefordshire, Worcestershire and Warwickshire
Small Region (ITL 3)
TLG12 Worcestershire CC
Delivery Location
TLG West Midlands (England)
Local Authority
Wychavon
Electoral Ward
North Claines & Salwarpe
Westminster Constituency
Droitwich and Evesham

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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