Tender

Leeds City College - Merchandising Marketplace

FURTHER EDUCATION COLLEGES

This public procurement record has 1 release in its history.

Tender

30 Jan 2019 at 16:08

Tender Notice
Summary of the contracting process

Leeds City College is currently seeking a contractor for the "Merchandising Marketplace" project, aimed at developing a digital platform for staff and approved affiliates to order merchandising products. This procurement, classified under electronic marketplace retailing services, is in the Tender stage, with the deadline for submissions set for 5th March 2019. The successful contractor will provide services for an initial period of three years from 8th March 2019, potentially extendable for an additional year. This initiative is crucial for supporting streamlined purchasing processes and integrates with the College’s existing IT infrastructure at its location in Leeds, Yorkshire and the Humber.

This tender presents a valuable opportunity for businesses specialising in digital marketplace solutions, particularly those with experience in retail services and user-friendly platforms. Companies that can offer innovative technology to enhance the ordering and invoicing processes would be particularly well-suited to compete. The open procurement method encourages participation from a wide range of suppliers, creating an environment for growth and collaboration within the sector.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Leeds City College - Merchandising Marketplace

Notice Description

Leeds City College ('The College') is seeking to appoint a contractor to provide the requirements described in the information documentation intended to commence in Q1 / Q2 2019. We intend to appoint a partner to provide a solution for three years (36 months) with the possibility of one year (12 months) extensions at the mutual acceptance of both parties. The intention of the project is to create a portal / white ticket platform or similar digital marketplace branded to match LCC branding through which staff and certain approved affiliates will be afforded the opportunity to directly order and purchase pre-designed merchandising products, using their budget code as payment to be invoiced directly to LCC, to fulfil their requirements in a streamlined and intuitive manner. The system must clearly stipulate delivery, lead times and production schedules with purchasing in bulk options but with a single item delivery as required option made available. The output marketplace must be digital, multiplatform enabled, be user friendly with an intuitive GUI and able to nested within our current IT infrastructure but must be hosted externally through our awarded partner provider. Additionally the marketplace must be stocked with pre-approved items sourced, held and delivered by the awarded partner provider in the role of master vendor. All purchases made through the marketplace should be invoiced monthly by the awarded supplier with any third party items included on the same invoice, providing some form of rebate or cost recovery mechanism as appropriate. It will be the responsibility of the awarded supplier to manage the reimbursement for third party purchases. The marketplace should streamline the booking, ordering and payment processes to increase user uptake and further develop the impact and success of the project. Our Finance Systems team will support in the delivery and deployment of the marketplace in tandem with our in-house Marketing department. They would support in the mapping of transaction processing, support in cost allocation functions and be able to provide advice and guidance on how best to manage the provision to ensure compliance with our financial systems, processes and functions. It is our intention to launch the marketplace in early 2019 and to be fully embedded by the start of the 2019 academic year. Additional information: The process will be managed through Leeds City College's e-Tendering portal, in-tend, which provides a secure delivery mechanism and an auditable record of the process. There is no cost associated with using the portal and merely requires a short registration process. Any issues, queries or problems with the e-Tendering portal needs to be addressed to Further Education Colleges by telephone on 0845 557 8079 or by email at support@in-tend.co.uk. Any question in respect of the tender documentation should be sent via the portal using the messaging facility within the system. This ensures that a complete audit trail of the process is generated. Questions raised which result in additional information being provided will be shared with all organisations together with Leeds City College's response, but will not breach any areas of commercially sensitive information. Delivery Notes Leeds City College accepts no liability for any costs incurred by any organisations in respect or preparing or submitting any Expression of Interest documentation or any further elements of the wider procurement process. Is a Recurrent Procurement Type? : No

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-ce435517-8ef8-4e10-a326-6e9fb40172d2
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/753c0b18-6cf3-4754-82c0-338a26578e48
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

66 - Financial and insurance services

CPV Codes

66151100 - Electronic marketplace retailing services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
30 Jan 20197 years ago
Submission Deadline
5 Mar 2019Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
8 Mar 2019 - 31 Jul 2022 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
FURTHER EDUCATION COLLEGES
Contact Name
Paul Emmett
Contact Email
paul.emmett@leedscitycollege.ac.uk
Contact Phone
01132162373

Buyer Location

Locality
LEEDS
Postcode
LS3 1AA
Post Town
Leeds
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE42 Leeds
Delivery Location
TLE Yorkshire and The Humber
Local Authority
Leeds
Electoral Ward
Little London & Woodhouse
Westminster Constituency
Leeds Central and Headingley

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-ce435517-8ef8-4e10-a326-6e9fb40172d2-2019-01-30T16:08:49Z",
    "date": "2019-01-30T16:08:49Z",
    "ocid": "ocds-b5fd17-ce435517-8ef8-4e10-a326-6e9fb40172d2",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "LCC T368",
        "title": "Leeds City College - Merchandising Marketplace",
        "description": "Leeds City College ('The College') is seeking to appoint a contractor to provide the requirements described in the information documentation intended to commence in Q1 / Q2 2019. We intend to appoint a partner to provide a solution for three years (36 months) with the possibility of one year (12 months) extensions at the mutual acceptance of both parties. The intention of the project is to create a portal / white ticket platform or similar digital marketplace branded to match LCC branding through which staff and certain approved affiliates will be afforded the opportunity to directly order and purchase pre-designed merchandising products, using their budget code as payment to be invoiced directly to LCC, to fulfil their requirements in a streamlined and intuitive manner. The system must clearly stipulate delivery, lead times and production schedules with purchasing in bulk options but with a single item delivery as required option made available. The output marketplace must be digital, multiplatform enabled, be user friendly with an intuitive GUI and able to nested within our current IT infrastructure but must be hosted externally through our awarded partner provider. Additionally the marketplace must be stocked with pre-approved items sourced, held and delivered by the awarded partner provider in the role of master vendor. All purchases made through the marketplace should be invoiced monthly by the awarded supplier with any third party items included on the same invoice, providing some form of rebate or cost recovery mechanism as appropriate. It will be the responsibility of the awarded supplier to manage the reimbursement for third party purchases. The marketplace should streamline the booking, ordering and payment processes to increase user uptake and further develop the impact and success of the project. Our Finance Systems team will support in the delivery and deployment of the marketplace in tandem with our in-house Marketing department. They would support in the mapping of transaction processing, support in cost allocation functions and be able to provide advice and guidance on how best to manage the provision to ensure compliance with our financial systems, processes and functions. It is our intention to launch the marketplace in early 2019 and to be fully embedded by the start of the 2019 academic year. Additional information: The process will be managed through Leeds City College's e-Tendering portal, in-tend, which provides a secure delivery mechanism and an auditable record of the process. There is no cost associated with using the portal and merely requires a short registration process. Any issues, queries or problems with the e-Tendering portal needs to be addressed to Further Education Colleges by telephone on 0845 557 8079 or by email at support@in-tend.co.uk. Any question in respect of the tender documentation should be sent via the portal using the messaging facility within the system. This ensures that a complete audit trail of the process is generated. Questions raised which result in additional information being provided will be shared with all organisations together with Leeds City College's response, but will not breach any areas of commercially sensitive information. Delivery Notes Leeds City College accepts no liability for any costs incurred by any organisations in respect or preparing or submitting any Expression of Interest documentation or any further elements of the wider procurement process. Is a Recurrent Procurement Type? : No",
        "datePublished": "2019-01-30T16:08:49Z",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "66151100",
            "description": "Electronic marketplace retailing services"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "postalCode": "LS3 1AA"
                    },
                    {
                        "region": "Yorkshire and the Humber",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure (below threshold)",
        "tenderPeriod": {
            "endDate": "2019-03-05T23:59:59Z"
        },
        "contractPeriod": {
            "startDate": "2019-03-08T00:00:00Z",
            "endDate": "2022-07-31T23:59:59+01:00"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/753c0b18-6cf3-4754-82c0-338a26578e48",
                "datePublished": "2019-01-30T16:08:49Z",
                "format": "text/html",
                "language": "en"
            },
            {
                "id": "2",
                "documentType": "tenderNotice",
                "description": "Additional information on how to apply for this contract",
                "url": "https://in-tendhost.co.uk/fe/aspx/"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-CFS-18504",
            "name": "Further Education Colleges",
            "identifier": {
                "legalName": "Further Education Colleges"
            },
            "address": {
                "streetAddress": "College House, Park Lane",
                "locality": "Leeds",
                "postalCode": "LS3 1AA",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Paul Emmett",
                "email": "paul.emmett@leedscitycollege.ac.uk",
                "telephone": "01132162373"
            },
            "details": {
                "url": "http://www.leedscitycollege.ac.uk"
            },
            "roles": [
                "buyer"
            ]
        }
    ],
    "buyer": {
        "id": "GB-CFS-18504",
        "name": "Further Education Colleges"
    }
}