Tender

New Highways Asset Management (HAMS) System

SWINDON BOROUGH COUNCIL

This public procurement record has 3 releases in its history.

Tender

22 Aug 2019 at 13:03

Tender Notice
Tender

09 Aug 2019 at 08:13

Tender Notice
Tender

24 Jul 2019 at 14:12

Tender Notice
Summary of the contracting process

Swindon Borough Council is currently conducting a procurement process for a New Highways Asset Management (HAMS) System. This tender falls under the services category, particularly focusing on software packages and information systems. The contract period is set to commence on 1st November 2019, initially for 60 months, with an option for up to five additional one-year extensions, potentially leading to a total contract duration of 10 years. Interested parties must submit their responses by 23rd September 2019. The initial estimated contract spend ranges between £560,000 and £917,000 for the first five years, escalating to a total of between £750,000 and £1,572,000 if all extensions are exercised.

This tender presents a significant opportunity for businesses specialising in software development and asset management systems, particularly those that can offer innovative solutions and training for operational implementation. Small and medium-sized enterprises (SMEs) are particularly encouraged to participate, which could lead to long-term partnerships with Swindon Borough Council, especially given the potential for system applicability across various council services in the future. Companies with experience in data migration and system integration are likely to find this tender aligned with their capabilities, enabling them to contribute to enhancing local public service efficiencies.

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Notice Information

Notice Title

New Highways Asset Management (HAMS) System

Notice Description

Swindon Borough Council (SBC) invites expressions of interest from suitably qualified and experienced service providers for the provision of a New Highways Asset Management System. Project Description: To procure a New Highways Asset Management System for Swindon Borough Council's Highways, Street Lighting, Grounds, Pavement Management, Street works, Bridges & Structure, Drainage and Public Rights of Way teams and potentially there is scope to use this system for other services in the future. Initial contract term will commence 01/11/19 for 60 months with options to extend further 5 periods of 12months, 60 months in total. A full new implementation, including mobile working, training, data migration from the current solution to new solution, whose contract expires on 31/03/21 and include integration to the Council's Customer Portal & LED Lighting software. Bidders should aim to implement the contract for go-live of a fully new operational system between 9 & 12 months from contract date. Estimated contract spend between PS560,000 and PS917,000 across the initial 5 year contract term and between PS750,000 and PS1,572,000 across the total 10 years contract term if all extensions taken. Full details relating to the Goods/Services are provided in the tender documents. To participate, Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the tender documents. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team ProContractSuppliers@proactis.com Contract Period: The contract will be initially for a period of 60 months commencing 1st November 2019 with the option to extend for a further 5 periods of 12 months, (60 months in total) for a total contract term of 10 years detailed in the procurement documents. Tender Responses: Tender Responses are required to be submitted no later than 23rd September 2019, 1400 hrs UK Local time via ProContract tender portal - www.supplyingthesouthwest.org.uk If you require any clarifications on the tender documents, please submit these in writing via Messaging in ProContract tender portal, including the project reference and title clearly in the Subject title, by 14:00 on 13th September 2019. The Council's responses to these clarification questions will be issued periodically via Messaging in ProContract tender portal. Please note that this project has been advertised on Tenders Electronic Daily (TED) Contract Notice reference 2019/S 142-349660 Contracts Finder/ other web portals, however, Supplying the South West Portal is the only portal that includes all the required to respond to this opportunity, bearing Project Id: DN420701 Additional information: https://procontract.due-north.com/ProjectManagement/ProjectDashboard?projectId=0cef9287-58a1-e911-80f8-005056b64545 Upon reviewing the estimated contract value ranges issued in the OJEU notice it has become apparent that these did not reflect all elements of the budget. Therefore instead of: "Estimated contract spend between PS350,000 and PS562,900 across the initial 5 year contract term and between PS562,900 and PS1,069,500 across the total 10 years contract term if all extensions taken." Read: "Estimated contract spend between PS560,000 and PS917,000 across the initial 5 year contract term and between PS750,000 and PS1,572,000 across the total 10 years contract term if all extensions taken." In order to achieve best value through a fair and open competition, the council is therefore extending the tender return date for 30 days to Monday 23rd September at 14:00 and the tender clarification date to Friday 13th September at 14:00.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-d116d563-83ad-4c2e-9256-37cbed662b78
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/cb92d210-bc0b-4073-9661-c8a76e51ad42
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£1,572,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
22 Aug 20196 years ago
Submission Deadline
23 Sep 2019Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Nov 2019 - 31 Oct 2024 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SWINDON BOROUGH COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SWINDON
Postcode
SN1 2JG
Post Town
Swindon
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK71 Swindon
Delivery Location
TLK South West (England)
Local Authority
Swindon
Electoral Ward
Eastcott
Westminster Constituency
Swindon South

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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