Planning

COP 26 - Ground Transport Services

FOREIGN COMMONWEALTH AND DEVELOPMENT OFFICE

This public procurement record has 1 release in its history.

Planning

16 Oct 2020 at 16:57

Planned Procurement Notice
Summary of the contracting process

The Foreign Commonwealth and Development Office is planning a procurement process for ground transport services in relation to the upcoming 26th United Nations Conference of the Parties (COP 26), scheduled to take place from 1st to 12th November 2021 at the Scottish Event Campus in Glasgow. This tender, titled "COP 26 - Ground Transport Services," is expected to require up to 450 vehicles, including luxury sedans and MPVs, over a three-week period starting from 21st November 2021. The estimated total contract value is £14,000,000, and suppliers must adhere to high environmental standards by providing electric or hybrid vehicles. The procurement process will commence immediately following the award of the contract in early 2021.

This procurement opportunity presents significant potential for businesses in the transport sector, particularly those specialising in VIP services and fleet management. Companies that can offer battery electric or hybrid vehicles, along with necessary infrastructure such as charging stations, will be particularly well-suited to compete. Additionally, suppliers capable of establishing vehicle hubs in Glasgow, Edinburgh, and Stirling, as well as offering an out-of-hours shuttle service, can enhance their competitive edge. Collaboration with other suppliers is welcomed, making this a compelling opportunity for small and medium-sized enterprises (SMEs) looking to expand their services within the framework of a large-scale and high-profile event.

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Notice Information

Notice Title

COP 26 - Ground Transport Services

Notice Description

This notice is for a call for competition in accordance with Directive 2014/24/EU Article 48(2). The United Kingdom will host the 26th United Nations Conference of the Parties ('COP 26') on 01/11/2021 - 12/11/2021 at the Scottish Event Campus (The SEC) Exhibition Way, Glasgow G3 8YW. The Authority is seeking to engage a ground transport services provider for the movement of VIPs and other delegates around Glasgow and the wider area including Edinburgh. Although specific details at the time of publication are estimated, the expected requirement is up to 450 vehicles and drivers over a 3 week period, starting from 21/11/2021 (although a portion of these vehicles may be provided separately by the Authority). 210 of these vehicles will be luxury sedans, 210 luxury MPVs, and the remainder 16-seater minibuses. Due to the high environmental standards required for this project, the supplier must provide battery electric and/or plug-in hybrid vehicles, and potentially charging infrastructure. The supplier must have experience of VIP-level service, fleet management, and complex large-scale operations. Due to the complexity of this operation, the supplier will be expected to begin the project planning process immediately after the award of the contract in early 2021. The provider will also be required to provide three vehicle hubs for the secure storage and maintenance of vehicles. Relevant driver/admin infrastructure will also be required, as will necessary infrastructure for battery electric vehicles. Under currently planning, these hubs are likely to be at Glasgow, Edinburgh and Stirling. Suppliers should indicate their ability to provide these hubs or provide a short statement on how they would plan to do so. There may also be the requirement to provide an out of hours shuttle service to areas within 90 miles of the venue. Providers should indicate how they may be able to meet this ad-hoc requirement. Supplier engagement days may be scheduled in London and Glasgow, subject to government regulations on gatherings; details of such will be published in due course on Contracts Finder. The Authority wishes to enter into one contract with a supplier. However, collaboration with other suppliers would be welcomed. Crown Commercial Services own a Dynamic Purchasing System (DPS) for this requirement which effectively eases the procurement process for the Authority. The Authority would like to understand the level of interest in the market for suppliers to join the DPS. Further detail can be found at k https://www.crowncommercial.gov.uk/agreements/RM6121 as well as by contacting the Authority at the email address listed above. Variants will not be accepted. Requests to participate are to be sent to MajorEvents.GeneralEnquiries@fco.gov.uk This contract is not subject to renewals. The duration of the agreement is approximately from 22.02.2021 to 30.11.2021.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-d2031f14-fff1-4dc5-96cc-58ab444f59c2
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/b1d4a5e6-2f1c-4f46-a235-ad3e4db40c04
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Planned Procurement Notice
Procurement Type
Dynamic
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

60 - Transport services (excl. Waste transport)

CPV Codes

60170000 - Hire of passenger transport vehicles with driver

Notice Value(s)

Tender Value
£14,000,000 £10M-£100M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
16 Oct 20205 years ago
Submission Deadline
Not specified
Future Notice Date
19 Oct 2020Expired
Award Date
Not specified
Contract Period
22 Feb 2021 - 30 Nov 2021 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
FOREIGN COMMONWEALTH AND DEVELOPMENT OFFICE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SW1A 2AH
Post Town
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
TLM Scotland
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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