Award

GB-Newcastle upon Tyne: T21/0023 - Ethics system

UNIVERSITY OF NORTHUMBRIA AT NEWCASTLE

This public procurement record has 1 release in its history.

Award

20 May 2022 at 15:30

Award Notice
Summary of the contracting process

The University of Northumbria at Newcastle is seeking solutions for a new ethics online system as part of their procurement titled "T21/0023 - Ethics system." This project, classified under miscellaneous software packages, is crucial for managing research ethics at the university, located in Newcastle upon Tyne, UK. The procurement process has reached the Award stage, with the contract awarded to Infonetica Ltd on 22 April 2022, after the tender period ended on the same date. The contract is valued at £126,195.09 and will run until 30 June 2025, enabling the integration of a user-friendly application portal for ethical review processes.

This tender presents substantial opportunities for businesses that specialise in software development, particularly those focusing on business transaction systems and user-friendly interfaces. Companies that can deliver scalable solutions capable of accommodating large user numbers will find this an ideal fit. Given the tender's emphasis on creating a flexible and comprehensive ethics management system, businesses that understand research integrity and can provide robust audit functionalities would be well-positioned to compete.

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Notice Information

Notice Title

GB-Newcastle upon Tyne: T21/0023 - Ethics system

Notice Description

Business transaction and personal business software package. Miscellaneous software package and computer systems. The Research Policy team in Research and Innovation Services support and champion the research ethics and integrity agenda across the University and would manage the implementation of a new ethics online system, as well as support the triaging of applications. The team has seen a significant expansion and restructure which has enabled the introduction of a dedicated leadership role supporting ethics and integrity and a Research Ethics and Integrity Manager has been appointed to this role. The team are responsible for ensuring that actions are taken to embed the commitments of the Concordat to Support Research Integrity into the University's research environment and culture by supporting Research Ethics Committee and the Faculty Research Ethics Directors and Departmental Ethics Leads. The team are responsible for ensuring that external approvals via the IRAS system are completed and maintained with appropriate university level authority; undertake institutional audits and support other audits (e.g., safeguarding, health and safety); they provide advice and guidance on using the current Ethics Online System. A future ethics online approval system must be suitable for use and capable of providing a user-friendly interface for students and staff to make an application for ethical review and obtain ethical clearance for research projects; this should include single sign on via the institutional global address list. The system must be capable of providing a user-friendly system for research ethics committee members to review applications for ethical review and for research administrators to confirm review workflows and conduct audits of applications and review processes. The system must be capable of providing a communications portal allowing multiple information and communication flows between applicants, reviewers and administrators. The system should be flexible and scalable and allow the number of users to be defined by the university and reviewed within the contract period. The number of users is expected to be 3500 applicants per annum and around 150 reviewers per annum within the period. Four levels of functionality are required: for the applicant to make an application for ethical review; for the review system used by research ethics committee members to review applications, make comments and specify required revisions or to approve applications; for the communication of outcomes of review to the applicant; for system administrators to intervene in an application e.g. review pre-check, return to applicant, or reviewer, terminate.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-d3d4d5c2-1b25-4cdb-94a0-e996c593a023
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/fce04c8a-1cb1-4212-9f16-0eacb0ab2dbd
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
VCSE
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48400000 - Business transaction and personal business software package

48900000 - Miscellaneous software package and computer systems

Notice Value(s)

Tender Value
£126,195 £100K-£500K
Lots Value
Not specified
Awards Value
£126,195 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
20 May 20223 years ago
Submission Deadline
21 Apr 2022Expired
Future Notice Date
Not specified
Award Date
21 Apr 20223 years ago
Contract Period
28 Apr 2022 - 30 Jun 2025 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF NORTHUMBRIA AT NEWCASTLE
Contact Name
Liam Blackie
Contact Email
liam.blackie@northumbria.ac.uk
Contact Phone
01912273854

Buyer Location

Locality
NEWCASTLE UPON TYNE
Postcode
NE1 8ST
Post Town
Newcastle upon Tyne
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC4 Northumberland, Durham and Tyne & Wear
Small Region (ITL 3)
TLC43 Tyneside
Delivery Location
TLC North East (England)
Local Authority
Newcastle upon Tyne
Electoral Ward
Monument
Westminster Constituency
Newcastle upon Tyne Central and West

Supplier Information

Number of Suppliers
1
Supplier Name

INFONETICA

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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