Tender

Short Duration Vehicle Hire (SDVH)

BOURNEMOUTH CHRISTCHURCH AND POOLE COUNCIL

This public procurement record has 3 releases in its history.

TenderCancellation

27 Aug 2021 at 14:10

Tender Notice
Tender

25 Aug 2021 at 10:19

Tender Notice
Tender

05 Jul 2021 at 10:21

Tender Notice
Summary of the contracting process

The Bournemouth Christchurch and Poole Council (BCP) is leading a procurement process titled "Short Duration Vehicle Hire (SDVH)" within the transport services industry. This initiative aims to establish a Framework Agreement for a single service provider for self-drive vehicle hire for the participating authorities, which include Dorset Council. The procurement is currently in the tender stage, with a deadline for submissions set for 10 September 2021, whereas the contract is expected to commence on 1 November 2021 and may extend for a total of four years, depending on options taken. The total estimated value of this contract is £3.5 million and is targeted at service users across the South West of the United Kingdom.

This procurement presents a prime opportunity for businesses, particularly small and medium-sized enterprises (SMEs), to expand their service offerings in vehicle hire. The contract will be accessible to organisations associated with the Bournemouth Christchurch and Poole Council, including Poole Housing Partnership and Seascape South Limited, thereby creating potential partnerships and collaboration opportunities. Companies with capabilities in fleet management and vehicle supply that can fulfil the demands of short to medium-term hire arrangements are particularly well-positioned to compete for this contract.

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Notice Information

Notice Title

Short Duration Vehicle Hire (SDVH)

Notice Description

The purpose of this procurement is to establish a Framework Agreement with a single Service Provider for the call off of Self Drive Vehicle Hire to be used by staff of the Participating Authorities. The procurement process is led by Bournemouth Christchurch and Poole Council (BCP) "Lead Authority", in collaboration with Dorset Council (DC). The Participating Authorities operate their own vehicle fleet to enable delivery of a wide range of services within the Dorset community. There is a requirement to supplement this fleet through short to medium term self-drive vehicle hire arrangements. The Participating Authorities will be the main users of the Framework and the estimated volumes and values of the requirement detailed in the procurement documentation are based on the historical requirements for all these Participating Authorities. The service is required to be available to all the directorates, establishments and departments of the Participating Authorities. This contract may also be accessed by organisations associated with each Council. This includes but is not limited to Poole Housing Partnership Ltd (PHP), Bournemouth Building & Maintenance Ltd (BBML) and Seascape South Limited. Any new companies the Council's create or Partnerships may also access and use the contract. The length of the contract will be three years with an option to extend a further 1 year (3+1). Therefore if the full extension(s) is taken, then the full contract duration shall be 4 years. The anticipated start date of the contract will be 1 November 2021. Additional information: Suppliers interested in this opportunity can access the full procurement documentation by visiting BCP Council's Tendering system www.supplyingthesouthwest.org.uk Suppliers should search for the opportunity through Supplying the South West. There are further details of the opportunity on the advert published on www.supplyingthesouthwest.org.uk and instructions on how suppliers can access the procurement documentation for completion. Responses to the opportunity must be submitted electronically through www.supplyingthesouthwest.org.uk before the deadline shown on the system. If you are unable to access the advert for the opportunity through www.supplyingthesouthwest.org.uk please contact the Council using the contact details provided.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-d4555478-8e99-4b74-b43a-544dece65ae0
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/2db8d369-2d90-4433-8ed7-f3baf9f93772
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

34 - Transport equipment and auxiliary products to transportation

50 - Repair and maintenance services

60 - Transport services (excl. Waste transport)

CPV Codes

34100000 - Motor vehicles

50111100 - Vehicle-fleet management services

60000000 - Transport services (excl. Waste transport)

Notice Value(s)

Tender Value
£3,500,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
27 Aug 20214 years ago
Submission Deadline
10 Sep 2021Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Nov 2021 - 31 Oct 2024 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Cancelled
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BOURNEMOUTH CHRISTCHURCH AND POOLE COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BOURNEMOUTH
Postcode
BH2 6DY
Post Town
Bournemouth
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK6 North Somerset, Somerset and Dorset
Small Region (ITL 3)
TLK63 Bournemouth, Christchurch and Poole
Delivery Location
TLK South West (England)
Local Authority
Bournemouth, Christchurch and Poole
Electoral Ward
Bournemouth Central
Westminster Constituency
Bournemouth West

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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