Tender

Conference & catering system

UNIVERSITY OF BRISTOL

This public procurement record has 1 release in its history.

Tender

27 May 2018 at 08:12

Tender Notice
Summary of the contracting process

The University of Bristol is seeking proposals for a modern and flexible IT solution for conference and catering management, titled "Conference & catering system". This procurement falls under the services category and offers a total value of £400,000 over an initial contract period of five years, with potential for a two-year extension. The tender process is currently at the active stage, with submissions due by 25th June 2018. The contract will be executed in Bristol, located in the South West of England, using a selective procurement method which follows a restricted procedure.

This tender presents an excellent opportunity for businesses specialising in software solutions, particularly those focusing on catering and event management systems. Small and medium-sized enterprises (SMEs) with the capability to deliver a comprehensive IT solution that integrates catering orders, conference management, and event scheduling, will find this contract particularly suitable. The expected system must align closely with the outlined functionalities, making it ideal for businesses that can offer adaptable, out-of-the-box solutions in the software industry.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Conference & catering system

Notice Description

The provision of a modern and flexible IT solution for conference and catering management, the hosting of which may the responsibility of either the University or the Supplier. The University of Bristol has approved a business case to procure a system to manage the conferencing and catering functions of its Residential and Hospitality Services Division. The University would expect to deploy the new solution "out of the box" with minimal configuration and it is therefore of the utmost importance that the chosen system offers a suitable level of relevant functionality and is a close fit to the specified requirements. Full requirements are detailed in the procurement document but as a minimum, the University would expect the selected product to offer the high-level functionality below: Catering: Catering orders. Manage and track delivered catering. Manage catering for events. Conferencing: Log and track enquiries. Generate event proposals. Book rooms and catering. Produce event schedules, contracts, delegate packs and invoices. Track tasks. B&B bookings. Additional information: The initial contract period is 5 years plus up to a further 2 years if the options to extend are exercised. The contract duration in Section 1 assumes the options to extend are exercised in full. The minimum contract value is calculated over 5 years. The dates indicated anticipate the go-live date following the implementation period.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-d4c0ae12-bd0c-4f25-84a2-6d616b89f0ef
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/39651c24-0b33-4703-8725-899090d0c6b0
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£400,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
27 May 20187 years ago
Submission Deadline
25 Jun 2018Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Mar 2019 - 28 Feb 2026 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF BRISTOL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BRISTOL
Postcode
BS1 5DS
Post Town
Bristol
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK5 West of England
Small Region (ITL 3)
TLK51 Bristol, City of
Delivery Location
TLK South West (England)
Local Authority
Bristol, City of
Electoral Ward
Central
Westminster Constituency
Bristol Central

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-d4c0ae12-bd0c-4f25-84a2-6d616b89f0ef-2018-05-27T09:12:16+01:00",
    "date": "2018-05-27T09:12:16+01:00",
    "ocid": "ocds-b5fd17-d4c0ae12-bd0c-4f25-84a2-6d616b89f0ef",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "tender_170393/674568",
        "title": "Conference & catering system",
        "description": "The provision of a modern and flexible IT solution for conference and catering management, the hosting of which may the responsibility of either the University or the Supplier. The University of Bristol has approved a business case to procure a system to manage the conferencing and catering functions of its Residential and Hospitality Services Division. The University would expect to deploy the new solution \"out of the box\" with minimal configuration and it is therefore of the utmost importance that the chosen system offers a suitable level of relevant functionality and is a close fit to the specified requirements. Full requirements are detailed in the procurement document but as a minimum, the University would expect the selected product to offer the high-level functionality below: Catering: Catering orders. Manage and track delivered catering. Manage catering for events. Conferencing: Log and track enquiries. Generate event proposals. Book rooms and catering. Produce event schedules, contracts, delegate packs and invoices. Track tasks. B&B bookings. Additional information: The initial contract period is 5 years plus up to a further 2 years if the options to extend are exercised. The contract duration in Section 1 assumes the options to extend are exercised in full. The minimum contract value is calculated over 5 years. The dates indicated anticipate the go-live date following the implementation period.",
        "datePublished": "2018-05-27T09:12:16+01:00",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "48000000",
            "description": "Software package and information systems"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "postalCode": "BS1 5DS"
                    },
                    {
                        "region": "South West",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "value": {
            "amount": 400000,
            "currency": "GBP"
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Restricted procedure",
        "tenderPeriod": {
            "endDate": "2018-06-25T23:59:59+01:00"
        },
        "contractPeriod": {
            "startDate": "2019-03-01T00:00:00Z",
            "endDate": "2026-02-28T23:59:59Z"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/39651c24-0b33-4703-8725-899090d0c6b0",
                "datePublished": "2018-05-27T09:12:16+01:00",
                "format": "text/html",
                "language": "en"
            },
            {
                "id": "2",
                "documentType": "tenderNotice",
                "description": "Link to Sourcing portal",
                "url": "https://tenders.bris.ac.uk"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-CFS-87121",
            "name": "University of Bristol",
            "identifier": {
                "legalName": "University of Bristol"
            },
            "address": {
                "streetAddress": "Augustine's Courtyard",
                "locality": "Bristol",
                "postalCode": "BS1 5DS",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Martyn Dean",
                "email": "martyn.dean@bristol.ac.uk",
                "telephone": "+44 01173940653"
            },
            "roles": [
                "buyer"
            ]
        }
    ],
    "buyer": {
        "id": "GB-CFS-87121",
        "name": "University of Bristol"
    }
}