Notice Information
Notice Title
Scanning, Processing and Data Capture Services PIN
Notice Description
HM Land Registry register the ownership of land and property in England and Wales. In 2014, HM Land Registry introduced the scanning of all incoming applications and correspondence as part of its digital workflow solution. The current contract which delivers scanning services will expire at the end of May 2021. This notice is to inform the market of HM Land Registry's intention to procure a replacement. HM Land Registry will be holding a Supplier Engagement Day on 4th February 2020 to tell you more about our plans for the replacement contract. To register your interest in this event please sign up at https://hmlandregistry.force.com and register for project C0591. HM Land Registry expect the scope of services will cover the following: (a) Receipt of items of mail addressed to HM Land Registry, which may include opening, re-directing, returning and/or scanning (b) Mail items may be of varying size for example letters and parcels and currently delivered by Royal Mail and DX (c) Preparation and scanning of HM Land Registry application forms, plans and documents, of varying size, age and quality, which may be colour or black and white (d) The extraction, capture and electronic submission of accurate data from HM Land Registry paper and digitised application forms and documents, on day of receipt (e) The electronic submission of high-quality digital images within specified service levels (f) Temporary storage and secure destruction of hard copy original documents (g) Returning through post and/or courier cherished documents and associated application documents (h) Processing, validation and banking of cheques and postal orders (i) Bulk scanning and digitisation of documents held in HM Land Registry's archive (j) Quality Assurance Processes Average current Daily Volumes are as follows: Physical Mail Intake: Images 23,000, Envelopes 2,150 Bulk and archive scanning: Images 16,000, Envelopes 1,000 Digitised Application Forms: Images 30,000 Cheques: 450 The notice is published on the Official Journal of the European Union supplement (OJ/S) on the TED database: https://ted.europa.eu/udl?uri=TED:NOTICE:6629-2020:TEXT:EN:HTML
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-b5fd17-d51d25e5-7d9c-4f98-9e5d-e9aa0b6f32ad
- Publication Source
- Contracts Finder
- Latest Notice
- https://www.contractsfinder.service.gov.uk/Notice/d60b3b9d-c033-46db-a0d4-f324a5c72bf9
- Current Stage
- Planning
- All Stages
- Planning
Procurement Classification
- Notice Type
- Market Engagement Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Not Specified
- Procurement Method Details
- Not specified
- Tender Suitability
- SME
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
48 - Software package and information systems
72 - IT services: consulting, software development, Internet and support
75 - Administration, defence and social security services
79 - Business services: law, marketing, consulting, recruitment, printing and security
-
- CPV Codes
48613000 - Electronic data management (EDM)
72310000 - Data-processing services
72312000 - Data entry services
72312200 - Optical character recognition services
72313000 - Data capture services
75112000 - Administrative services for business operations
79996000 - Business organisation services
79996100 - Records management
79999100 - Scanning services
Notice Value(s)
- Tender Value
- £10,000,000 £10M-£100M
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 8 Jan 20206 years ago
- Submission Deadline
- Not specified
- Future Notice Date
- 31 Jan 2020Expired
- Award Date
- Not specified
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Planning
- Lots Status
- Not Specified
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- HM LAND REGISTRY
- Contact Name
- James Sutton
- Contact Email
- james.sutton@landregistry.gov.uk
- Contact Phone
- 07517995587
Buyer Location
- Locality
- NOTTINGHAM
- Postcode
- NG1 7AU
- Post Town
- Nottingham
- Country
- England
-
- Major Region (ITL 1)
- TLF East Midlands (England)
- Basic Region (ITL 2)
- TLF1 Derbyshire and Nottinghamshire
- Small Region (ITL 3)
- TLF14 Nottingham
- Delivery Location
- Not specified
-
- Local Authority
- Nottingham
- Electoral Ward
- Castle
- Westminster Constituency
- Nottingham East
Further Information
Notice Documents
-
https://www.contractsfinder.service.gov.uk/Notice/d60b3b9d-c033-46db-a0d4-f324a5c72bf9
8th January 2020 - Early engagement notice on Contracts Finder
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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