Tender

Bulk and Ad hoc Hybrid Mail Services - Printing, Enclosing and Mailing Solution

LEICESTER CITY COUNCIL

This public procurement record has 1 release in its history.

Tender

01 Aug 2019 at 08:07

Tender Notice
Summary of the contracting process

Leicester City Council is seeking suppliers for its tender titled "Bulk and Ad hoc Hybrid Mail Services - Printing, Enclosing and Mailing Solution," aimed at enhancing its document mailing capabilities. This procurement, classified under administrative services for business operations, is currently in the tender stage, with submissions due by 2nd September 2019. The contract is expected to commence on 1st January 2020 and run until 31st December 2025. The project is valued at £4.5 million and is set to cover services across the East Midlands, United Kingdom.

This tender presents significant opportunities for businesses, particularly those specialising in mailing services, document printing, and logistical solutions. Companies capable of delivering efficient hybrid mail solutions, both for bulk and ad hoc needs, would be well-positioned to compete, providing they can demonstrate their ability to improve operational efficiencies. Small and medium-sized enterprises (SMEs) are encouraged to apply, as the Leicester City Council actively seeks to leverage the innovative ideas and practices that these businesses can offer.

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Notice Information

Notice Title

Bulk and Ad hoc Hybrid Mail Services - Printing, Enclosing and Mailing Solution

Notice Description

Leicester City Council currently is in contract with a service provider for the bulk document mailing services (printing, enclosing and mailing) generated by the Revenues & Customer Support Service, Housing and Business Services Centre only, that expires in July 2020. Leicester City Council does not any have provision for ad hoc and non-bulk letters for all services to use a hybrid mail solution and these still follow the old traditional manual methods that denotes significant staff resource. In advance of the current contract ending in 2020, a new contract is sought by the Council for all Hybrid Mail requirements for a provider(s) who can fully meet the operational requirements for both bulk and ad hoc documents. Any provider(s) will be expected to provide a service for ALL generated documentation either as bulk or ad hoc, as per the defined Lot 1 and/or Lot 2, that is created by Leicester City Council to bring efficiencies not only of practice, process and security but also to provide best value for the organisation.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-d5a44f53-fbbd-48df-a574-62d57e706f43
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/46d41ed1-b6b3-48f7-a606-abd66904c991
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

75 - Administration, defence and social security services

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

75112000 - Administrative services for business operations

79571000 - Mailing services

Notice Value(s)

Tender Value
£4,500,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
1 Aug 20196 years ago
Submission Deadline
2 Sep 2019Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Jan 2020 - 31 Dec 2025 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
LEICESTER CITY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEICESTER
Postcode
LE1 6TH
Post Town
Leicester
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF2 Leicestershire, Rutland and Northamptonshire
Small Region (ITL 3)
TLF21 Leicester
Delivery Location
TLF East Midlands (England)
Local Authority
Leicester
Electoral Ward
Castle
Westminster Constituency
Leicester South

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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