Tender

Community Cafe Tender

STRATTON ST MARGARET PARISH COUNCIL

This public procurement record has 1 release in its history.

Tender

30 Nov 2023 at 12:01

Tender Notice
Summary of the contracting process

The Stratton St Margaret Parish Council is inviting tenders for the management and operation of a community café located within the Beechcroft Library. The aim of the café is to provide a welcoming space for residents to gather, socialize, and enjoy food and beverages. Interested parties must submit proposals by the end of January 2024. The café is expected to open for business in the spring of the same year. The procurement method is a limited competitive quotation, and the contract period is set to start on April 1, 2024, and end on April 1, 2027.

This tender presents an opportunity for organisations experienced in restaurant and food-serving services, beverage-serving services, canteen and catering services, and retail trade services. Small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) are suitable to participate. Businesses with a commitment to community engagement, sustainable practices, and service delivery are well-suited to compete for this tender, which aims to enhance community engagement within the Stratton's Community Hub.

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Notice Information

Notice Title

Community Cafe Tender

Notice Description

Stratton St Margaret Parish Council is seeking proposals from qualified and experienced individuals or organisations to manage and operate a community cafe located within the Parish Councils Community Hub in Beechcroft Library: Beechcroft Library, Beechcroft Road, Upper Stratton. SN2 7QQ The aim of the community cafe is to provide a welcoming space alongside the Library for residents to gather, socialise, and enjoy food and beverages. We are looking for a partner who shares our commitment to community engagement, sustainable practices and service delivery. After community consultation the biggest request from residents from the Community Hub (Library) was to create a cafe space, a Parish Council Working Party recommended to enter into partnership with another organisation to enable a community cafe provision. The cafe space itself sits at the front right of the Library (when facing the Library) with bi-folding doors onto the outside space, there is a counter with storage, sink and a space for fridge/freezer. The space is approximately 54 square metres and can seat around 28 people comfortably, it will be unfurnished apart from the fixed counter, and there is a door to gain entry directly to the Library. The new cafe operator will need to provide the furnishings for the cafe seating area such as chairs and tables, the white goods (fridge, freezer and dishwasher), coffee machine and/or microwave convention oven as they see fit. The aim is for this Community Cafe to be open for business in spring. Submission Requirements: Interested parties are invited to submit a tender referencing the Key Requirements and in accordance with the following requirements: 1. Profile: Provide an overview of your organisation. 2. Proposed Approach: Outline your proposed approach to managing and operating the community cafe, addressing key responsibilities and objectives. 3. Menu Proposal: Submit a sample menu, detailing the range of food and beverage offerings, pricing. 4. Community Engagement Plan: Describe how you plan to engage with the local community and community groups and promote the cafe as a part of Stratton's Community hub. 5. Sustainability Plan: Outline your commitment to sustainable practices within the cafe's operations. 6. Financial Proposal: Outline the proposal with covering the costs of the cafe space utilities and any rental proposition for the space. Provide a detailed financial proposal, including projected revenues, expenses, and profit margins. Visit by appointment only. Submission Deadline: All proposals must be submitted by End of January 2024. Please address your proposal to the Clerk and Proper Officer of the Parish Council: amy.loxton@strattonstmargaret.gov.uk

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-d5da7142-0b3f-4ea9-b12b-7a0900fd02dc
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/ce60866e-9de9-4c61-a529-5472a3c37992
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Competitive quotation (below threshold)
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

55 - Hotel, restaurant and retail trade services

CPV Codes

55300000 - Restaurant and food-serving services

55400000 - Beverage-serving services

55500000 - Canteen and catering services

55900000 - Retail trade services

Notice Value(s)

Tender Value
£100 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
30 Nov 20232 years ago
Submission Deadline
31 Jan 2024Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Mar 2024 - 1 Apr 2027 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
STRATTON ST MARGARET PARISH COUNCIL
Contact Name
Amy Loxton
Contact Email
amy.loxton@strattonstmargaret.gov.uk
Contact Phone
01793 823761

Buyer Location

Locality
SWINDON
Postcode
SN2 7JX
Post Town
Swindon
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK71 Swindon
Delivery Location
Not specified
Local Authority
Swindon
Electoral Ward
Penhill and Upper Stratton
Westminster Constituency
Swindon North

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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