Tender

Regulatory & Statutory Services Case Management System Project

SWINDON BOROUGH COUNCIL

This public procurement record has 2 releases in its history.

TenderCancellation

22 Jan 2018 at 16:55

Tender Notice
Tender

16 Jan 2018 at 16:10

Tender Notice
Summary of the contracting process

The Swindon Borough Council is seeking expressions of interest for the "Regulatory & Statutory Services Case Management System Project," aimed at replacing its existing licensing and regulatory software modules. This procurement is outlined as an open tender and falls under the services category, specifically compliance software packages. The contract is budgeted between £160,000 and £450,000 for an initial three-year term, potentially extending to £840,000 over seven years. Key dates include the submission deadline for tender responses on 23rd February 2018, and the contract commencement date slated for 6th June 2018, following the expiration of the current contract at the end of March 2018.

This tender presents significant opportunities for businesses specializing in software solutions, particularly those experienced in regulatory and statutory systems. Small and medium-sized enterprises (SMEs) with expertise in electronic case management and document management would be well-suited to compete, as the council is looking for qualified service providers who can deliver efficient and compliant software solutions. Companies should prepare to navigate the registration process on the ProContract tender portal and respond to the tender requirements effectively to capitalize on this opportunity.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Regulatory & Statutory Services Case Management System Project

Notice Description

Regulatory & Statutory Services Case Management System (RSSCMS) Swindon Borough Council invites expressions of interest from suitably qualified and experienced service providers for the provision of a replacement to SBC's current IDOX Portfolio which consists of modules for Licencing, Environmental Health, Planning, Building Control, Land Charges, Trading Standards, Antisocial Behaviour, Public Access Portal and a Documents Management System. These modules have existed in the Council for many years. To ensure compliance with EU procurement rules and demonstrate Best Value this Project has been initiated to go out to procure a replacement portfolio. Project Description To procure a new Electronic Case Management Solution and Document Management System for Swindon Borough Council's (SBC's) Regulatory Services, Environmental (Public) Health and Housing (private sector), Land Charges, Building Control, Trading Standards & Licencing, Anti-Social behaviour, Planning and Building Control Applications and Land and Property Searches. Estimated contract spend is between PS160,000 and PS450,000 across the initial 3 year contract term and between PS450,000 and PS840,000 across the potential total 7 year contract term. The current contract expires end of March 2018. Full details relating to the Goods/Services are provided in the tender documents. To participate, Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the tender documents. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team ProContractSuppliers@proactis.com Contract Period The contract will be initially for a period of 36 months commencing 6 June 2018 with the option to extend for a further 48 months subject to satisfactory performance and budget availability. Tender Responses Tender Responses are required to be submitted no later than 23rd February 2018, 1200 hrs UK Local time via ProContract tender portal - www.supplyingthesouthwest.org.uk Tender Clarifications If you require any clarifications on the tender documents, please submit these in writing via Messaging in ProContract tender portal, including the project reference and title clearly in the Subject title, by 12th February 2018, 1200 hrs UK Local time. The Council's responses to these clarification questions will be issued periodically via Messaging in ProContract tender portal. Please note that this project has been advertised on Tenders Electronic Daily (TED) Contract Notice reference 2018/S010-018523 Contracts Finder/ other web portals, however, Supplying the South West Portal is the only portal that includes all the relevant documents required to respond t

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-d6628b90-02a4-4485-b2b1-fba05324e841
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/46c9ec60-f66c-4dfa-9183-d8a78f599be0
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48170000 - Compliance software package

48300000 - Document creation, drawing, imaging, scheduling and productivity software package

48400000 - Business transaction and personal business software package

48610000 - Database systems

48750000 - Storage media loading software package

48780000 - System, storage and content management software package

48900000 - Miscellaneous software package and computer systems

Notice Value(s)

Tender Value
£840,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
22 Jan 20188 years ago
Submission Deadline
23 Feb 2018Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
5 Jun 2018 - 5 Jun 2021 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Cancelled
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SWINDON BOROUGH COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SWINDON
Postcode
SN1 2JG
Post Town
Swindon
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK71 Swindon
Delivery Location
TLK South West (England)
Local Authority
Swindon
Electoral Ward
Eastcott
Westminster Constituency
Swindon South

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-d6628b90-02a4-4485-b2b1-fba05324e841-2018-01-22T16:55:59Z",
    "date": "2018-01-22T16:55:59Z",
    "ocid": "ocds-b5fd17-d6628b90-02a4-4485-b2b1-fba05324e841",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "SWINDON001-DN316415-95243753",
        "title": "Regulatory & Statutory Services Case Management System Project",
        "description": "Regulatory & Statutory Services Case Management System (RSSCMS) Swindon Borough Council invites expressions of interest from suitably qualified and experienced service providers for the provision of a replacement to SBC's current IDOX Portfolio which consists of modules for Licencing, Environmental Health, Planning, Building Control, Land Charges, Trading Standards, Antisocial Behaviour, Public Access Portal and a Documents Management System. These modules have existed in the Council for many years. To ensure compliance with EU procurement rules and demonstrate Best Value this Project has been initiated to go out to procure a replacement portfolio. Project Description To procure a new Electronic Case Management Solution and Document Management System for Swindon Borough Council's (SBC's) Regulatory Services, Environmental (Public) Health and Housing (private sector), Land Charges, Building Control, Trading Standards & Licencing, Anti-Social behaviour, Planning and Building Control Applications and Land and Property Searches. Estimated contract spend is between PS160,000 and PS450,000 across the initial 3 year contract term and between PS450,000 and PS840,000 across the potential total 7 year contract term. The current contract expires end of March 2018. Full details relating to the Goods/Services are provided in the tender documents. To participate, Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the tender documents. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team ProContractSuppliers@proactis.com Contract Period The contract will be initially for a period of 36 months commencing 6 June 2018 with the option to extend for a further 48 months subject to satisfactory performance and budget availability. Tender Responses Tender Responses are required to be submitted no later than 23rd February 2018, 1200 hrs UK Local time via ProContract tender portal - www.supplyingthesouthwest.org.uk Tender Clarifications If you require any clarifications on the tender documents, please submit these in writing via Messaging in ProContract tender portal, including the project reference and title clearly in the Subject title, by 12th February 2018, 1200 hrs UK Local time. The Council's responses to these clarification questions will be issued periodically via Messaging in ProContract tender portal. Please note that this project has been advertised on Tenders Electronic Daily (TED) Contract Notice reference 2018/S010-018523 Contracts Finder/ other web portals, however, Supplying the South West Portal is the only portal that includes all the relevant documents required to respond t",
        "datePublished": "2018-01-16T16:10:21Z",
        "status": "cancelled",
        "classification": {
            "scheme": "CPV",
            "id": "48170000",
            "description": "Compliance software package"
        },
        "additionalClassifications": [
            {
                "scheme": "CPV",
                "id": "48300000",
                "description": "Document creation, drawing, imaging, scheduling and productivity software package"
            },
            {
                "scheme": "CPV",
                "id": "48400000",
                "description": "Business transaction and personal business software package"
            },
            {
                "scheme": "CPV",
                "id": "48610000",
                "description": "Database systems"
            },
            {
                "scheme": "CPV",
                "id": "48750000",
                "description": "Storage media loading software package"
            },
            {
                "scheme": "CPV",
                "id": "48780000",
                "description": "System, storage and content management software package"
            },
            {
                "scheme": "CPV",
                "id": "48900000",
                "description": "Miscellaneous software package and computer systems"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "South West",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "South West",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "value": {
            "amount": 840000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "tenderPeriod": {
            "endDate": "2018-02-23T23:59:59Z"
        },
        "contractPeriod": {
            "startDate": "2018-06-06T00:00:00+01:00",
            "endDate": "2021-06-05T23:59:59+01:00"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/716a42dc-4989-480e-b432-272bc797017c",
                "datePublished": "2018-01-16T16:10:21Z",
                "format": "text/html",
                "language": "en"
            },
            {
                "id": "2",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/46c9ec60-f66c-4dfa-9183-d8a78f599be0",
                "datePublished": "2018-01-22T16:55:59Z",
                "format": "text/html",
                "language": "en"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-CFS-76848",
            "name": "Swindon Borough Council",
            "identifier": {
                "legalName": "Swindon Borough Council"
            },
            "address": {
                "streetAddress": "Swindon Borough Council, Wat Tyler East, Ground Floor, Wat Tyler House, Beckhampton Street",
                "locality": "Swindon",
                "postalCode": "SN1 2JG",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Stephen Box",
                "email": "SBox@swindon.gov.uk",
                "telephone": "+44 7341077523"
            },
            "details": {
                "url": "http://www.swindon.gov.uk/"
            },
            "roles": [
                "buyer"
            ]
        }
    ],
    "buyer": {
        "id": "GB-CFS-76848",
        "name": "Swindon Borough Council"
    }
}