Notice Information
Notice Title
Document Restoration Services
Notice Description
Direct award of contract for Urgent Cleaning of Contaminated Registers Prior to 2021, a significant water ingress incident caused water damage in the Town Hall building basement which resulted in significant elevation in the humidity in the room. The registers stored there remain damp and mould contaminated. Readings throughout the basement storage has found that the moisture levels of paper and bindings are elevated well above a dry level (9%) with the exception of more modern records. As these registers are public records, we have a statutory legal responsibility for them to be retained in a safe, usable condition. At present their contamination inhibits use and the active mould growth is actively damaging the volumes. Long term growth of fungal colonies on paper, leather and other organic materials will cause a weakening of the strength of the register, discolouration in the pigment in the substrates (leading to irreversible staining) and a general deterioration. Enzymes produced by moulds break down organic matter for nutrients, and fungal excreta can also cause deterioration in the condition of the objects. For the long-term preservation of this collection, it is vital that both the active and inactive colonies are removed from the substrate and that the building issues that gave rise to the growth are addressed otherwise the problem will recur. It is estimated that there are 6,559 volumes in this store of different size and age. There are c. 149 shelves in the store. Mould growth poses a significant health and safety risk, particularly at the point at which collections are moved and spores become airborne. Ingestion of mould spores through acute or chronic exposure can lead to a number of detrimental health effects, as the spores are respiratory sensitisors and can cause allergic reactions, especially for vulnerable groups such as the elderly, those with respiratory conditions, pregnant women and those with suppressed immune systems, as well as exacerbating conditions such as asthma and eczema. Exposure can also trigger detrimental health effects in individuals without pre-existing conditions. Whilst some fungal pathogens are known to be especially toxic, all fungal activity has the capacity to cause negative effects in those exposed to them. Handling of collections should also be conducted with appropriate levels of personal protective equipment to protect workers from fungi and fungal metabolites. To summarise, the extent of the mould growth presents a significant health hazard. They cannot currently be safely handled by members of council staff or members of the public.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-b5fd17-d984340a-c72f-4b4e-b06e-649d2dc91001
- Publication Source
- Contracts Finder
- Latest Notice
- https://www.contractsfinder.service.gov.uk/Notice/f9e12240-2484-4629-90b2-0baa85020a0d
- Current Stage
- Award
- All Stages
- Award
Procurement Classification
- Notice Type
- Award Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Direct
- Procurement Method Details
- Single tender action (below threshold)
- Tender Suitability
- SME
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
22 - Printed matter and related products
79 - Business services: law, marketing, consulting, recruitment, printing and security
-
- CPV Codes
22000000 - Printed matter and related products
79900000 - Miscellaneous business and business-related services
Notice Value(s)
- Tender Value
- £70,000 Under £100K
- Lots Value
- Not specified
- Awards Value
- £75,000 Under £100K
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 11 Jul 20241 years ago
- Submission Deadline
- 1 Jul 2024Expired
- Future Notice Date
- Not specified
- Award Date
- 10 Jul 20241 years ago
- Contract Period
- 31 Jul 2024 - 31 Jul 2025 6-12 months
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Not Specified
- Awards Status
- Active
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- CROYDON COUNCIL
- Contact Name
- Kevin Pilkington
- Contact Email
- kevin.pilkington@croydon.gov.uk
- Contact Phone
- 020 8726 6000
Buyer Location
- Locality
- CROYDON
- Postcode
- CR0 1EA
- Post Town
- Croydon
- Country
- England
-
- Major Region (ITL 1)
- TLI London
- Basic Region (ITL 2)
- TLI6 Outer London - South
- Small Region (ITL 3)
- TLI62 Croydon
- Delivery Location
- TLI London, TLJ South East (England)
-
- Local Authority
- Croydon
- Electoral Ward
- Fairfield
- Westminster Constituency
- Croydon West
Further Information
Notice Documents
-
https://www.contractsfinder.service.gov.uk/Notice/f9e12240-2484-4629-90b2-0baa85020a0d
11th July 2024 - Awarded contract notice on Contracts Finder
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-b5fd17-d984340a-c72f-4b4e-b06e-649d2dc91001-2024-07-11T14:51:40+01:00",
"date": "2024-07-11T14:51:40+01:00",
"ocid": "ocds-b5fd17-d984340a-c72f-4b4e-b06e-649d2dc91001",
"language": "en",
"initiationType": "tender",
"tender": {
"id": "LBC_C-000870",
"title": "Document Restoration Services",
"description": "Direct award of contract for Urgent Cleaning of Contaminated Registers Prior to 2021, a significant water ingress incident caused water damage in the Town Hall building basement which resulted in significant elevation in the humidity in the room. The registers stored there remain damp and mould contaminated. Readings throughout the basement storage has found that the moisture levels of paper and bindings are elevated well above a dry level (9%) with the exception of more modern records. As these registers are public records, we have a statutory legal responsibility for them to be retained in a safe, usable condition. At present their contamination inhibits use and the active mould growth is actively damaging the volumes. Long term growth of fungal colonies on paper, leather and other organic materials will cause a weakening of the strength of the register, discolouration in the pigment in the substrates (leading to irreversible staining) and a general deterioration. Enzymes produced by moulds break down organic matter for nutrients, and fungal excreta can also cause deterioration in the condition of the objects. For the long-term preservation of this collection, it is vital that both the active and inactive colonies are removed from the substrate and that the building issues that gave rise to the growth are addressed otherwise the problem will recur. It is estimated that there are 6,559 volumes in this store of different size and age. There are c. 149 shelves in the store. Mould growth poses a significant health and safety risk, particularly at the point at which collections are moved and spores become airborne. Ingestion of mould spores through acute or chronic exposure can lead to a number of detrimental health effects, as the spores are respiratory sensitisors and can cause allergic reactions, especially for vulnerable groups such as the elderly, those with respiratory conditions, pregnant women and those with suppressed immune systems, as well as exacerbating conditions such as asthma and eczema. Exposure can also trigger detrimental health effects in individuals without pre-existing conditions. Whilst some fungal pathogens are known to be especially toxic, all fungal activity has the capacity to cause negative effects in those exposed to them. Handling of collections should also be conducted with appropriate levels of personal protective equipment to protect workers from fungi and fungal metabolites. To summarise, the extent of the mould growth presents a significant health hazard. They cannot currently be safely handled by members of council staff or members of the public.",
"status": "complete",
"classification": {
"scheme": "CPV",
"id": "22000000",
"description": "Printed matter and related products"
},
"additionalClassifications": [
{
"scheme": "CPV",
"id": "79900000",
"description": "Miscellaneous business and business-related services"
}
],
"items": [
{
"id": "1",
"deliveryAddresses": [
{
"region": "London",
"countryName": "United Kingdom"
},
{
"region": "South East",
"countryName": "United Kingdom"
}
]
}
],
"value": {
"amount": 70000,
"currency": "GBP"
},
"procurementMethod": "direct",
"procurementMethodDetails": "Single tender action (below threshold)",
"tenderPeriod": {
"endDate": "2024-07-01T17:00:00+01:00"
},
"contractPeriod": {
"startDate": "2024-08-01T00:00:00+01:00",
"endDate": "2025-07-31T23:59:59+01:00"
},
"suitability": {
"sme": true,
"vcse": false
},
"mainProcurementCategory": "services"
},
"parties": [
{
"id": "GB-LAE-CRY",
"name": "CROYDON COUNCIL",
"identifier": {
"legalName": "CROYDON COUNCIL",
"scheme": "GB-LAE",
"id": "CRY"
},
"address": {
"streetAddress": "Bernard Weatherill House,8 Mint Walk",
"locality": "CROYDON",
"postalCode": "CR01EA",
"countryName": "England"
},
"contactPoint": {
"name": "Kevin Pilkington",
"email": "kevin.pilkington@Croydon.gov.uk",
"telephone": "020 8726 6000"
},
"roles": [
"buyer"
]
},
{
"id": "GB-COH-03064821",
"name": "HARWELL TECHNICAL SERVICES LIMITED",
"identifier": {
"legalName": "HARWELL TECHNICAL SERVICES LIMITED",
"scheme": "GB-COH",
"id": "03064821"
},
"address": {
"streetAddress": "STUKELEY MEADOWS INDUSTRIAL HUNTINGDON CAMBRIDGESHIRE PE29 6EE GB"
},
"details": {
"scale": "sme",
"vcse": false
},
"roles": [
"supplier"
]
}
],
"buyer": {
"id": "GB-LAE-CRY",
"name": "CROYDON COUNCIL"
},
"awards": [
{
"id": "ocds-b5fd17-d984340a-c72f-4b4e-b06e-649d2dc91001-1",
"status": "active",
"date": "2024-07-11T00:00:00+01:00",
"datePublished": "2024-07-11T14:51:40+01:00",
"value": {
"amount": 75000,
"currency": "GBP"
},
"suppliers": [
{
"id": "GB-COH-03064821",
"name": "HARWELL TECHNICAL SERVICES LIMITED"
}
],
"contractPeriod": {
"startDate": "2024-08-01T00:00:00+01:00",
"endDate": "2025-07-31T23:59:59+01:00"
},
"documents": [
{
"id": "1",
"documentType": "awardNotice",
"description": "Awarded contract notice on Contracts Finder",
"url": "https://www.contractsfinder.service.gov.uk/Notice/f9e12240-2484-4629-90b2-0baa85020a0d",
"datePublished": "2024-07-11T14:51:40+01:00",
"format": "text/html",
"language": "en"
}
]
}
]
}