Planning

Audio Visual and Software Support for SeaCity Museum: Market Engagement Event

SOUTHAMPTON CITY COUNCIL

This public procurement record has 1 release in its history.

Planning

04 Mar 2024 at 17:42

Planned Procurement Notice
Summary of the contracting process

The Southampton City Council is inviting expressions of interest for a procurement opportunity titled "Audio Visual and Software Support for SeaCity Museum: Market Engagement Event". The procurement stage is currently in the planning phase, with an engagement end date set for April 1, 2024. The location of the project is in Southampton, England, and falls under the industry category of Television and audio-visual equipment. The contract is planned to be awarded from July 1, 2024, with a potential extension for up to four years.

This tender presents an opportunity for businesses with expertise in maintaining and repairing audio visual and software equipment to engage with Southampton City Council. Small and medium-sized enterprises (SMEs) would be well-suited to compete for this contract. Interested parties must contact Caroline Walsh before April 1, 2024, and provide details by April 7, 2024, including estimated contract values and replacement costs for the interactive equipment. The procurement process will be carried out through the Council's tendering portal, providing a chance for businesses to establish valuable partnerships and contribute to the SeaCity Museum's ongoing success.

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Notice Information

Notice Title

Audio Visual and Software Support for SeaCity Museum: Market Engagement Event

Notice Description

Southampton City Council would like to invite expressions of interest from suitably qualified providers for the maintenance and repairs of audio visual and software equipment in our SeaCity Museum. The aim of this early engagement is to test the market for suppliers providing daily support for planned and reactive repairs. The equipment includes Video Projection, Interactive Touchscreens, Large Format Displays, Audio, and more complex interactive exhibits. The museum opened in 2012 and has around 140,000 visitors a year providing a vital source of income. The aim is for the contract to be awarded from 1st July 2024. The contract commencing on this date will be for a term of one year with possible extension options for a further four years. The forthcoming procurement will be conducted via the Council's tendering portal: Proactis - Supplier Network (proactisp2p.com) Providers may wish to register on the portal in readiness for a future tender. If you are interested in expressing an interest in this procurement, please contact Caroline Walsh on 023 8254 5849 or caroline.walsh@southampton.gov.uk before the 1st April 2024. There is an opportunity to be on site with the Venues Manager (non technical) at SeaCity Museum either on 18th March meeting a 2pm or 27 March meeting at 9am, the visit will be a maximum of 2 hours. This will give an opportunity to provide us with details of your organisation and relevant experience that you have in providing similar services. You will be required to provide an estimated value of maintenance contract along with estimated replacement costs for each of the interactives on the specification below. This is required to be submitted by April 7th and submitted via the Proactis system. Following this a procurement exercise will be communicated to ensure we are adhering to our procurement rules.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-d9eae45b-df76-4abc-8e2b-f2272333eb81
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/61d6ac56-9a00-4219-809d-004f1290733e
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Planned Procurement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

32 - Radio, television, communication, telecommunication and related equipment

CPV Codes

32320000 - Television and audio-visual equipment

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
4 Mar 20241 years ago
Submission Deadline
Not specified
Future Notice Date
1 Apr 2024Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SOUTHAMPTON CITY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SOUTHAMPTON
Postcode
SO14 7LY
Post Town
Southampton
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ32 Southampton
Delivery Location
Not specified
Local Authority
Southampton
Electoral Ward
Bargate
Westminster Constituency
Southampton Itchen

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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